Moving Forward Communication Plan

Information to Communicate

Stakeholders/Audience

Method

Responsible Party

Frequency

Project Status Updates - General

DDI Executive Board

DDI Scientific Board

DDI Technical Committee

DDI User Community
IASSIST Listserv

Newsletter via email to DDI Listserv  

Advisory Group Chair

Monthly

Project Status Updates - Targeted

IASSIST

NADDI

EDDI

HLG Workshop

NSO

Presentation

Email

Project Manager

As needed

Future Directions - if different from project status update

DDI Executive Board

DDI User Community lists

Email

DDI Alliance website

Product Vision Statement

Advisory Group

As needed

Project Change Approvals - for changes in

    • funding requests

DDI Executive Board

Email

Advisory Group

As needed

Project Change Approvals - for changes in

    • work scope

    • release schedule

DDI Executive Board
DDI Scientific Board

Email

Advisory Group

As needed

Sprint Planning - topics, events, who to invite, etc.

Advisory Group

Meetings

Minutes on wiki

Project Manager/AG Chair

 

Sprint General Notice -

Early notice and/or call for participation based on sprint agenda. 

DDI Moving Forward group, DDI User community lists

Email

Executive Director

Three months prior to Sprint

Sprint Invitations - each sprint has specific goals and participants are chosen to fulfill those goals.

DDI Moving Forward group

Email

Executive Director

Three months prior to Sprint

Project Management updates - virtual team updates, questions and concerns

Advisory Group

Bi-weekly meetings

Project Manager

 

Team Meeting Planning - agendas, schedule, other questions or concerns

Virtual Teams

Project Manager

Email

Wiki

Team Leaders

Bi-weekly

Team Updates - progress towards goal, questions or concerns

Project Manager

Advisory Group

Email

Wiki - Task board

Team Leaders

Bi-weekly email, wiki content updated real-time

Release Reviews

DDI Technical Committee

EmailAdvisory Group ChairPer release plan 

Release Announcements

DDI User Community

IASSIST Listserv

Others?

EmailAdvisory Group ChairPer release plan