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The DDI Alliance would like to improve the structure and organization of= the Scientific Board, which is the scientific and technical body of the Al= liance. At the 2019 Annual Meeting of the Scientific Board, a temporary wor= king group was approved to propose a restructuring and to draft changes to = the Alliance Bylaws. This work is to be completed in advance of the May 202= 0 annual meeting, when the finalized proposal will be discussed and voted o= n. Participation in the temporary working group will involve several confer= ence calls and one in-person meeting. The temporary working group will be c= haired by Ingo Barkow, current Vice Chair of the Scientific Board.
See Submitted Comments and Actions below for changes from review version
We ask that you review the recommendations and send an= y comments to Ingo Barkow <Ingo.Bar= kow@fhgr.ch>, chair of the temporary working group,= by 17 July.
Bylaws -2020-Final-20200626.docx
Scientific Board Restructuring Process.docx
ScientificBoardOperationalGuidelines.docx
Date |
Comment |
Source |
ACTION |
---|---|---|---|
6/29/2020 |
Define what is meant by =E2=80=9Cscientific program=E2=80=9D in Section = VII of the revised Bylaws. |
Executive Board |
Change "scientific program" to "scientific work plan" in Section VII (2 = and 7) and add following definition Scientific Work Plan: The expressed work plan of the Scientific Board co= vering the activities and goals of the sub-committees and working groups of= the Scientific Board. Covering a period of one or more years it addresses = the specific activities and priorities required to address the scientific g= oals outlined in the Strategic Plan of Alliance. The Scientific Work P= lan is reviewed and approved at the Annual Meeting of the Scientific Commun= ity. |
6/29/2020 |
Change instances of =E2=80=9Cexpert=E2=80=9D to =E2=80=9Crepresentative= =E2=80=9D to encourage inclusion. The term =E2=80=9Cexpert=E2=80=9D used in= the revised Bylaws may be exclusionary. Some people may not consider= themselves experts, even though they are qualified to serve in the role.= p> |
Executive Board |
in Scientific Community changed =E2=80=9Cexperts=E2=80=9D to =E2=80=9Cre=
presentatives=E2=80=9D
|
7/15/2020 |
Only bylaws should be sent out for voting. |
NSD |
Recommended to Executive Board |
7/15/2020 |
Relationship between the scientific program of the Scientific Board (ite= m 2. under VII A Purpose) and the scientific work plan (in the definition o= f the Scientific Board) is unclear. |
NSD |
Changed scientific program to scientific work plan and added definition = of scientific work plan to list of definitions |
7/15/2020 |
In VII B Organization it is clearly stated that the majority of seven vo= ting members must be from member organizations. Item 2. of XII E. =E2=80=98= Meeting of the Scientific Board=E2=80=99 on the other hand, defines f= our elected members of the board as a quorum. This could mean that full mem= bers might constitute a minority of a quorum. |
NSD |
The compromise made on the composition of the Scientific Board and who c= ould run for it assumed that elected members were representing the whole of= the membership who voted them in not their individual organization. Once e= lected to the Scientific Board elected members are on equal footing. |
7/15/2020 |
Ambiguity on how the scientific work plan will be presented to the membe= rs. We assume that it will be formally presented and approved at the Annual= Meeting of Members, which is organized by the Executive Board. = td> |
NSD |
The work plan is presented to the Scientific Community now explicitly st= ated in section XIII:B:2 |
7/15/2020 |
It is unclear if and how the scientific work plan will be discussed at t= he Annual Meeting of the Scientific Community. |
NSD |
ADD to section XIII:B Annual Meeting of the Scientific Community to para= llel content of #2 in Annual Members Meeting 2. The purposes of the Annual Meeting of the Scientific Community are to=
: |
7/15/2020 |
Technical Contacts should be at disposal also at the level of the Scient= ific Board. |
NSD |
The Member Representative, Scientific Representative, and Technical Cont= act are roles appointed by the Member Organization or Affiliate Member Orga= nization. The Scientific Community is made up of the Scientific Representat= ives and Technical Contacts and are represented by the Scientific Board. Th= ere are no limitations on who can leverage these individual roles. |
7/15/2020 |
The Chair of the Scientific Board should come from a member institution,= not an associate member institution. |
NSD |
No change. This is part of the compromise agreed to within the committee= . |
Final Draft from 2020-06-19
Documents for Final Review:
12 February 2020
DDI Bylaws (within links to comment= capture forms)
DDI Scientific P= rocess and Review (under revision)
Breckenhill 2011: The DDI Alliance - An Independent Review of Governance= , Intellectual Property Rights and Related Matters
Minutes of the DDI Alliance Scientific Board Meeting, June 1, 2019=
Pages 1, 2, 20, 11, 16, 18, 19
MEMBERS
Ingo Barkow (chair)
Jane Fry
Dan Gillman
Jon Johnson
Jared Lyle
Steve McEachern
Ron Nakao
Hilde Orten
Nicolas Sauger
Wendy Thomas
Joachim Wackerow