Feb 2, 2024 Attendees:
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January 26 Reschedule for next week: Th/F 9/10am ET Attendees: Hilde, Jennifer
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Dec 15, 2023 Attendees: Adrian, Arofan, Jennifer
Allan Jenkinson requested training – Jennifer to contact about January |
10 November 2023 Attendees: Adrian Dușa, Alicia Urquidi Diaz, Arofan Gregory, Jennifer Zeiger
NEXT MEETING: December, after EDDI |
29 September 2023 Attendance: Adrian, Alicia, Arofan, Jennifer, Alex Cooper
Fiscal vs calendar year Currently written to calendar year Provide option for to Alina and Hayley Scientific Board : Hayley/Alina want them to have final approval. Do they meet often enough to allow for the necessary flexibility? A happy with input/direction, but worried about delays Would TWG chairs be happier with webinar series under Marketing (once it exists)? - then less under remit of Scientific Board? But not cut TO out of loop Webinar series its own subgroup, under Training and Marketing groups?
ACTION: Jennifer to email presenters to check availability
I. DDI and Technology Evolution (from DTDs for documentation to metadata-driven systems - brief overview) (Arofan)
II. Production of DDI Codebook metadata for ODESI (Alex Cooper, change from Alicia) III. Production of DDI Lifecycle at the National Archive of Computerized Data on Aging (NACDA) - ICPSR (Jennifer) IV. ChatGPT and Metadata - possible uses and enhancements in efficiency (Pascal Heus, Postman)
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15 September 2023 Attendance: Jennifer Zeiger, Adrian Dusa, Arofan Gregory, Alicia Urquidi Diaz, Laura Molloy
Next meeting September 29 |
1 September 2023 Attendance: Arofan Gregory, Laura Molloy, Jennifer Zeiger
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Next meeting: Friday, Sept 1 25 August 2023
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22 June 2023 Attendance: Alicia, Jennifer, Adrian, Arofan, Laura
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Next meeting: Thursday, June 22, 10am/1600 9 June 2023 Attendance: Hilde, Alicia, Alina, Laura, Arofan, Jennifer SciDataCon + RDA plenary
Stat Spain training debrief
Webinar review process update
Marketing
CODATA-RDA Schools of Research Data Science debrief
Develop list of new conferences to become involved in
Meeting with Development committee
Other updates Arofan had chat with Jon Johnson
(Hilde) CESSDA activity on providing training to data stewards
(Alicia) Summer school/courses for library students Canada-wide
On French translations of webinars
On Spanish
List of proposed webinars
Arofan to draw up coherent list of proposals On backburner:
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19 May 2023 Present: Laura Molloy, Adrian Dușa, Hilde Orten, Jennifer Zeiger NEXT MEETING: June 9, 10am EDT/1600 CEST NOTE: Annual DDI meeting in Philadelphia on Tuesday, May 30 (1-5pm EDT)
SciDataCon + RDA plenary
Statistics Spain training (David Salgado)
Webinar review process update
CODATA-RDA Schools of Research Data Science
Develop list of new conferences to become involved in
Meeting with Development committee
On backburner:
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5 May 2023 Present: Arofan Gregory, Laura Molloy, Jennifer Zeiger, Adrian Dusa Next meeting: 19 May 10am/1600 ACTION summary
RDA May 4 event
Feedback : "Statistical Agencies Using DDI Metadata Standards: Promoting Transparency and Reusability of Data" on April, 14 2023
Getting Started page subgroup
List of trainers:
International Data week
Statistics Spain training (David Salgado)
Hackathon and incorporating/encouraging tool development
Webinar review process update
CODATA-RDA Schools of Research Data Science
Develop list of new conferences to become involved in
On backburner:
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21 April 2023 Present: Hilde, Arofan, Laura, Jennifer Agenda:
Next meeting: May 5, 10am/1600 ACTION SUMMARY
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Attendees: Arofan, Hilde, Adrian, Alina, Laura, Jennifer Spanish Statistical Agency wants DDI training
Webinar services
Variable cascade
Other opportunities
Researcher-oriented tools
ACTION summary
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Attendees: Laura Molloy, Hilde Orten, Jared Lyle, Adrian Dușa, Arofan Gregory, Jennifer Zeiger (notetaker), Christophe Dzikowski Notes
Action items
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Training Opportunities: 10 October 2022 meeting minutes Attendees: Hilde, Alina, Christophe, Adrian, Arofan Apologies: Genevieve, Laura Admin: _____________
EDDI Training: ______________ Online training on November 28: Will CODATA host the webinar? Alina and Hayley will find out from Laura. Registrations will be transferred as a list of e-mail addresses from the event registration. May need to come up with a way of holding registrations for free events open past the 2-week cut-off. Could CODATA have a "just in time" page directly into the conference system? Arofan will take over organizing the tool panel and copy in Alina/Hilde/Hayley in the correspondance. Adrian volunteers to do housekeeping. Christophe to do introductions and moderate questions. Timing is 1.5 hours for the presentations (incl. questions) and 1 hour for tools. This is a single long Zoom call. Questions after presentations, and again after tools. Francophone tutorial on November 29: Francophone tutorial is at 2 PM for 3 hours. (Hilde, Simon Hodson, Alina, Christophe) Will meet in advance to discuss. North American Training Proposal: _________________________________ Now planned for January 25, 2023. Planning document: https://docs.google.com/document/d/1_42oaDqDOskmmecGugc6CXePZvnfK-4UbYDAi7DjrX8/edit This looks good - follow up with Laura. (Arofan volunteers) Training Requests Follow-Up: _____________________________ Arofan to follow up on the recent request. Hilde has done a webinar w/ Hayley and Anja (see below). There is also some interest from Guillaume at INSEE. Christophe has a document which covers the bases, from INSEE. Possible topic for a webinar - modelling a questionnaire in Lifecycle. "What Can DDI Do for Comparative Surveys?": https://zenodo.org/record/4584652#.Y0Qxr3ZByUk CODATA-RDA Schools Collaboration: _________________________________ Hilde to explore possibilities for a meeting between Training Opps (plus Hayley) and the CODATA-RDA Schools. This could be a "show-and-tell" meeting. The idea is to come up with a proposed plan of action before involving Simon H (the chair). Getting Started: ________________ At the next Training Meeting, propose simple changes to page: (1) Include "More Reading" list (2) Re-arrange block of tasks into basic and Advanced (or otherwise simplify) Not produce a new committee with lots of meetings, but focus in a limited way on the Getting Started page. Maybe dole out tasks to check if things are up to date. A small group is being formed, per Hayley's e-mail of today. We suggest that Alina could lead this is she has time, focus on limited revision.
Other _______ Christophe: From the ‘Members’ table on the DDI website, is there a way to discuss issues? Could we have a discussion forum like Modern Stats Confluence (GSIM, etc.)? Christophe will frame up a proposal. This can be presented to Training, and then possibility to the Scientific Board. Should be aligned with Ingo's ideas about the developer community. |
Training requests Arofan: Original contact Erin. The actual meeting took place between Arofan and Ana on Thursday January 20, 2022. Ana works for Erin. They want to use DDI but not sure what (Lifecycle, Codebook). She will play a bit with Nesstar. They want to document Political opinion surveys, many running for years. They may start with CB and migrate to Lifecycle.They need to figure out what suits their needs. Hilde: Another Training request from Somaliland statistics department. Arofan will contact them Possible Topics: DDI Webinar Series 2022 Possible DDI Webinar Series Topics_v2.docx Here is an overview of the 2021 series: https://codata.org/initiatives/data-skills/ddi-training-webinars/ Questions from the SG: Complete notes here: Possible DDI Webinar Series Topics_v2.docx
Arofan: Yes, the idea was to identify software for different formats and how it would fit into a work flow
Q: How will translation be handled? Consistency is important across naming of specific DDI terms. A: Cannot translate the technical names, but the definitions and documentation must be. Data librarians are a new and common group - not very technical (You need more hand holding in France for data librarians …)! Who has bandwidth and is familiar with DDI terminology to do this? Laura: more a matter of translating existing slide decks. Arofan: a selection should be made Laura: Two steps process: select slide decks that fit in the webinar format, then translate … Alina has also already some material in French (a recorded webinar) that needs to be upgraded / revised. She wouldn’t do the same thing again. Alina will get in touch with Amber. Hilde: This is a proposal that will indeed be realized.
This and the next are different/should not be combined. Q: When is CDI being launched/when will it be available to use? Will be this spring.
This and the next are different/should not be combined. Q: When is CDI being launched/when will it be available to use? Will it be this year? Arofan: Hopefully! Should be kept as a separate event.
Arofan: This will go stale very fast There will be a training project with generic material. It doesn't have to be use cases, it can be examples. There could be a separate part: one on patterns for implementation, the other (more frequently revised) with examples. Let's sort priorities out . This will be presented next Tuesday to the group and will collect feedback. "Métadonnées in French" could take place at EDDI? Arofan: We plan to produce 6 out of this list in 2022 4 sprints should be done before the end of May and funding should be spent. If we have 6 of these events, out which:
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Admin updates Publication of Training Materials and announcement (it’s currently up-to-date and we’re free to use/promote it) https://ddialliance.org/training/training-materials Training Fair at EDDI Call with Mari and Jon on August 26th Draft document we used at the meeting August 9 has to be uploaded to Drive before the meeting with Mari and Jon! (Arofan & Hilde will be responsible for the final version, Marta will upload it to Drive) (DONE!) Last version must be sent to Mari and Jon before the meeting! Program and contributorsNow is the right time to recruit presenters, Arofan has already started it (vendors first, trainers etc. later), Adrian also volunteered ← Hilde, add him to the EDDI workshops organizers’ list! DDI-CDI Webinar 2021 AnnouncementCODATA tweet, announcements sent to several mail lists (CODATA-international list, research-dataman, data-science-training), also previous participants of last webinars. If anyone has any further ideas where to announce, then make yourselves heard! Laura will promote it on DDI users list & DDI Training WG (+Libby?) Hilde will send it to Mari Arofan - srg-list Slide deck review process← add slides for oceanography Training Opps Google Drive upgrade
Food for thought: we should start working more with promoting/training on DDI, involve people familiar with other standards etc. one idea: discuss it at a separate meeting for planning our activities for the next year (we should have a separate meeting for that where we make up a draft of our plans and present it to the larger group afterwards → have a follow-up meeting after getting feedback from them) |
Admin updates FAIR WEBINAR: FAIR webinar went pretty well, not as many people as the last time, but pretty well attended (74 at the most). Pretty well received, didn't get a huge wave of questions, slow start but then but overall pretty good (however given the time of the year, other workshops, people on holiday, etc). To do: Satisfaction survey. Everybody can test the survey here: https://sciencespocdsp.eu.qualtrics.com/jfe/preview/SV_erNZqMVTbr6YpGm?Q_CHL=preview&Q_SurveyVersionID=current Who is sending it ? How much will the ‘Zoom culture’ continue? Will it change in the future? How popular will these things be moving forward. Codata webinars: this number of attendees represent a good turnout. SLIDE DECK STRATEGY Jane and Anya have asked the slide deck review group to come up with a strategy about which slide decks will be made available in the library first. The full training group will input on the proposals. On a request from Dan, Hilde has sent a list of upcoming webinars, and also a list of webinar topics to discuss and cover after that. Will see what they come up with, this is an extension of the library. Training requests Follow up on requests: The training opportunities group offer requesters to discuss their topics and give advice regarding DDI. One requester first wanted to document their data and then changed their mind. Alina has started to compile a spreadsheet with training requests. (https://docs.google.com/spreadsheets/d/1wcctrLc5pPp73oCHsvkSX8EBLd1xGDJ9/edit#gid=293109588 ). Some discussions have started start but sometimes people re-contact much later. Once they get the information they need, some don't need to discuss further. One new request from Aarhus University in Denmark, she is interested in DDI Codebook and general introduction to DDI (qualitative interviews and videos). Alina is contacting her by e-mail. Webinar reporting WEBINAR REPORTING For the first webinar, Arofan wrote a textual report. Jane suggested a spreadsheet-like reporting for stats, but both are good. Clash with the DataVerse conference, and similar information puts a little meaning to the number. Possible headings for the spreadsheet report:
Engagement, what window was on top etc. is information we have, but all of these don't fit into pure metrics. One thing worth doing is a survey, that might produce the numbers we want to record. TEXT FOR WEB PAGES/WEBINAR DATES Agree how to move forward with the text for the DDI web-pages and the content there. Arofan will look into this. Alina and Laura work on a feedback survey for the webinars, as well as a list of following webinars. It's good that DDI Alliance reuses Codata webpages. Laura to send a link for the DDI Webinar Series Outline for CODATA page https://docs.google.com/document/d/1hSVgI1v5ZlQQeI812AxpowmZPHUD63dTvb7Ugxg1was/edit?usp=sharing The same basic text can be used for the webinar pages, and the only difference is dependent on the audience. The announcement for the event is usually similar. Agree on the text from Laura's work, not compile something from scratch. Review that document for suitability to the DDI website. The most urgent is to agree on the date for webinar 3: early September, Thursday 2nd as a tentative day, to be confirmed in a two weeks term (check with Codata). We might recruit Larry and Flavio to present on this. Peoples' names to be added on the specific webinar page, not on this document. Adrian to deal with the questions and answers. Laura will deal with the introduction. Next topic planned for mid-October (21st), and the next after that on early to mid November (Thursday 18th). Dagstuhl at the end of September is also a factor. This deck will be work intensive as slides are not written yet. EDDI should also be considered. All of these are TBC. Laura's text to be sent to Jared, after fine-tuning by Arofan. Maybe put out a call for other ideas (on the DDI list, perhaps) and then announce it. Nice to have a list of topics. Webinar attendees to be asked for potential topics to be discussed. Marta to write an email to the DDI users list: topics are DDI related and format is usually 90 mins (and compile topics on a Google doc). Draft email to be circulated before being actually sent. Get a general sense of what people are interested in. Preview of the questionnaire to the webinar attendees: IDEAS FOR EDDI Tutorials around EDDI, usual pretty well attended. We could coordinate with other people to turn that into a training fair. Idea: Get all the vendors (including commercial) and ask them to present their latest and greatest. Tools event (free and commercial) together. Idea: Arofan to write an email to all creators of DDI tools we know about. For instance World Bank. They can subsequently organize birds of a feather events. Such an event can remove one of the webinar series events, not to duplicate (the software one). The EDDI conference needs to approve our idea. Tutorial proposals have to be submitted, but this is not a panel or a program, but an entirely different event to be coordinated with EDDI. Training fair, not tools fair, but tools can be a part of that? Possible overlap with the EDDI tutorials. Must check with the full meeting, early July. Hilde to contact Barry about the questionnaire design webinar. Other topics Something we haven't done is to look on the technical side of things. Perhaps have a book written (O'Reilly or https://www.ubiquitypress.com/ ), search for potential contributors and a professional editor. |
Minutes Training Opportunities Group June, 4 2021 One of Marta’s colleagues would be interested in joining the Training Opportunities sub group. She might attend the next meeting of the larger DDI Training Group. Best process for documenting training requests The proposed procedure : To have one sheet for each request (model enclosed to this e-mail, created by Hilde).
The results would be public, but not the contact attempts. These should be on Google drive. Use a starting e-mail, provide first links to introduction materials. TO DO Alina : provide e-mail model to answer requests. Document the process on the google drive (and store model contact forms there too). Contact requests will be handled by : Adele – Alina Jessica – Arofan Conrad – Arofan is forwarding the request to Jared, Barry Documentation of webinars/other events Jane proposed that the following elements would be documented for the organisation of webinars and other events:
The group thinks the number of registrants and of participants, date, duration, presentation, topic, how engaged the participants were (number of questions, for example) is enough information in order to follow our activity. Are we asked to monitor the outreach activities or the training activities ? Need to clarify more how to work with marketing. |
Minutes of DDI Training Opportunities Sub-Group, May 21 2021 Present : Alina DANCIU, Adrian DUSA, Marta LIMMERT, Marta LIMMERT, Arofan GREGORY, Hilde ORTEN, Laura MOLLOY Welcome, MARTA ! 1.Organizational – budget request handling The sub-group needs the help of a consultant. An idea would be to contact the “Marketing Group” on this subject so that the webinar program moves forward Decision: Contact Marketing Group. 2. Report from the Data Quality Sprint (see draft of slide deck attached the Hilde’s email from May 20 2021) Revision went pretty well. Arofan, Hilde, Kaia and Alina were present. Hilde sent the draft revised during the sprint to the whole sub-group. The slides qualify for a 1h30 event with questions. This webinar is for autumn. Marta is willing to present the Statistics Estonia part. 3. Webinar and Sprint planning a. DDI and FAIR webinar Simon (CODATA) will be a presenter for the FAIR workshop. Possible dates: 17 and 18 Juin 2021. Decision: Arofan and Simon will present, Laura will do the introduction. Alina will do the questions. Need to find a date. Arofan will talk to Simon to set up the date. Additional sprint meeting on May; 28. Laura to send an email to the participants in the sprint on May 28 and see if we can start at 9:30/15:30 Prepare the announcement and reach out to Laura and to the Marketing Group by May 28 2021. Also, it is important to do a rehearsal using the CODATA GoToWebinar Tool. Post meeting comment: Timing set to Friday June 18th at 9:00 EDT/15:00 CEST/16:00 EET. b. DDI-CDI webinar Sprint meeting DDI-CDI Sprint on May 24. Will be working on a slide deck that Arofan and Hilde presented at EDDI 2020. A possible presenter would be Darren Bell, but it’s too early to make a decision. Coordination with the CODATA Summer Training School? Laura thinks it would be helpful to define a specific issue we want to work on. It would probably not be a part of Core-Curriculum, but an additional track on data stewardship. Laura can distribute the announcements of the events to the schools. She could also contact the co-chairs of the schools on these subjects. 4. Follow-up on training requests and recording of documentation Procedure : we get in touch with people contacting us on DDI training issues. Decision: Alina will get back to Jane with respect to GDPR issues, when it comes to reporting on the follow-up of the requests using the personal data of the solicitors. Possible solution : provide tracks in a report (for example, listing activities we do and provide metrics. Another idea : provide the date of the follow up and action we took. 5. Confluence page for our group Hilde is looking at it, Alina can help and/or take over.
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