Workshop Organization

The workshop is organized in time boxed sessions which should achieve specific outputs.

Sessions

Each session should have an allocated chair responsible for ensuring that there are good notes, it is suggested that the last 5-10 minutes of each session are dedicated to making sure that the following are captured. A separate note taker is recommended.

The session notes should cover:

• Links to relevant documents.
• Agreements / decisions / proposals.
• Disagreements which need further discussion and an indication of whether that should be another session to discuss this or some other proposal, e.g. plenary / evening session. The description of different positions should contain pros and cons, and reasoning of different positions.
• Whether papers or long form notes or such like would be helpful to elaborate the discussion and assist the plenary session or external participants and who is nominated to write them.

Managing the workshop

• Individuals will be ‘voluntold’ their assignments
• Plenaries are used to inform all on working group progress and to coordinate work
• Organization of work is flexible and may be changed by the moderator as needed

Workshop Sidebars

• The Parking Lot – for ideas, issues off task or which need more discussion
• Document it and set it aside
• “Soap boxes”- 3 minute presentations to the morning plenary to promote specific ideas
• A slot must be requested from the moderator the night before
• Maximum limit of 3 soap boxes
• Informal evening discussions after dinner should be arranged with moderator
• Participation is voluntary

Planned Output

All documents are intended for publication on the DDI wiki.