Page Comparison

ATTENDEES: Wendy, Oliver, Jon, Darren, Flavio
REGRETS: Jeremy, Dan

Quick recap

The meeting focused on addressing website and system issues, including user access complaints, project deadlines, and restructuring of product pages and documentation. The team discussed potential solutions such as cloud migration, shifting from Drupal to HubSpot, and consolidating information into more succinct formats. They also agreed on various action items, including reviewing historical files, updating internal links, and moving content between platforms to improve organization and accessibility.

Next steps

• Wendy to create and share a clear structure diagram for product pages, showing what content goes where between the main site and docs.ddialliance.org.

• Jon to review the spreadsheet of old pages Wendy will send and triage them for keeping, archiving, or removing.

• Darren to complete his assigned tasks on the content spreadsheet within the next two weeks.

• Wendy to send database content changes from Jared to both Jon and Oliver.

Summary

Addressing Group Access Complaints

Wendy discussed the increasing complaints about users' inability to access certain groups. She sought the team's opinion on whether to move the system to a cloud space, considering the potential costs and security concerns. Jon expressed skepticism about the need for a change, suggesting that the issue might be with users' ability to use the system, not the system itself. He proposed monitoring the situation rather than disrupting the current setup. Wendy agreed to close the matter for now and monitor the situation further. She will contact Jared regarding this.

Website Project Progress and Plans

Wendy, Darren, Jon, and Oliver discussed the progress and future plans for their website project. Wendy expressed concerns about the deadline for the review in November and the need to shift from Drupal to HubSpot. Darren confirmed he could complete his tasks within the next two weeks, but needed to liaise with Jared about email templates. Wendy and Darren agreed on prioritizing the database-driven pages for the review. Jon offered to update the database-driven content once the database-driven stuff was up and running. Oliver confirmed he would handle the content changes and Wendy agreed to copy Jon with the updates. The team agreed to aim for a review starting the sometime during the first week of November.

What MUST be done prior to review period?
Mail - templates - Darren will liaise with Jared
All done over the next 2 weeks
Data base driven pages
Document links in the pages (the links should just work when we move the URNs)

Generated pages
Updates since pull to database contents - send to Oliver and Jon
News section - new articles
Publications
Workshops and Webinars page - Jon
Conference pages - Wendy move as HTML (verified 2024-10-26 that this was completed in August)
Dagstuhl - Wendy move as HTML (verified 2024-10-26 that this was completed in August)

Website Management and Document Review

Wendy, Jon, and Darren discussed the management of various pages and documents on their website. They agreed to move certain pages to a standard HTML format and to review the historical files for potential archiving or removal. Wendy shared a list of pages, including older ones, and asked for a decision on their retention or disposal. Jon agreed to review the list and make recommendations. They also discussed the need for a clear criteria for handling additional pages outside of the product sections. The team decided to address these issues before the review.

Product Page Restructuring and Updates

Wendy, Jon, and Darren discussed the restructuring of their product pages. They agreed to consolidate the information into more succinct pieces, directing users to the current version and then to specific product pages for more detailed information. They also discussed the need to update internal links and the potential for some links to not work due to changes in the file structure. Darren suggested a single overview page for quick navigation to all versions, with more detailed information on product-specific pages. The team also discussed the need to move some documents and update links, with the possibility of needing to spend an afternoon checking each page.

DDI Website Product Page Issues

Jon and Darren discussed issues with the DDI website's product pages. They notice that the 3.3 version page lacks content found on the live site. Jon suggests moving that additional content from the live site to the 3.3 docs on GitHub. Wendy joins and explains there was an agreement to consolidate product information, but her audio keeps cutting out.

Product Page Restructuring and Documentation

The meeting discussed the restructuring of product pages and documentation. Jon and Wendy agreed to move most of the content of version pages to http://docs.ddialliance.org , with only essential links remaining on the current site. They also discussed the need to avoid duplicating content and updating information in multiple places. The team decided to move the publication repository from BitBucket to GitHub. Wendy committed to sending a spreadsheet detailing the changes and action items to Jon and others. The team also discussed the need for a clear structure for the new pages and the possibility of moving the CDI Repository under the DDI Alliance.

High level documents and Best Practices

Future item to review these types of documents in terms of how they can change into versioned documents where old version specific information is moved an appendix. Much of the information in these documenta apply to multiple versions. This would also improve the ability of product groups to keep these up to date.