Earlier Meeting Minutes:
2022-2023 Minutes Page, 2020-2021 Minutes Page, 2018-2019 Minutes Page, 2016-2017 Minutes Page, Pre-2016 Minutes Page
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ATTENDEES: Wendy, Oliver, Jeremy, Dan, Darren, Flavio Quick recapWendy provided an update on the CDI status and discussed two issues raised by Jeremy, one related to the automated pipeline setup (CDI_100) and the other concerning XML schemas (CDI-101). The team also discussed the challenges of publishing multiple incompatible XML schemas and the status of issues related to the package. Lastly, they discussed the TC management of the Alliance website, the synchronization protocol, and the ongoing project, emphasizing the need for updates on assignments and testing email templates and mail shot functionality. Next steps
SummaryCDI Status Update and Issue ResolutionWendy provided an update on the CDI status, mentioning that they are still expecting a submission by tomorrow. She also discussed two issues that Jeremy had raised, one related to the automated pipeline setup and the other concerning XML schemas. A comment was added to CDI-101. Discussing XML Schema Management and AutomationWendy, Jeremy, and Dan discussed the challenges of publishing multiple incompatible XML schemas. They agreed on publishing a single canonical schema in the package, with additional schemas separated and using different namespaces. Wendy suggested adding a comment reflecting this decision. The team plans to automate the process with a continuous integration pipeline triggered by publication from their modeling tool. Oliver was identified as the contact for the pipeline work. The package delivery is intended for tomorrow, though some details still need to be confirmed with others. The team aims to fully automate the schema management and publication process. Given we always said the spec was tool-agnostic, Jeremy and Flavio see no reason for publishing a second XML schema developed specifically for tools, even if they are very common. We recommend the second schema be made available at a later date as an add-on to the spec. Discussing Package Issues and Jira TrackerWendy and Jeremy discussed the status of issues related to the package. Jeremy expressed concern about the number of open issues and the lack of a plan to address them before publishing. Wendy clarified that Flavio hadn't had a chance to update the status of these issues. Dan provided information that Flavio had fixed about 20 of the issues. Wendy suggested updating the Jira tracker to clarify what's been finished and what's future work. The team agreed on the importance of having an up-to-date issue tracker for the review process. CDI Webinar AnnouncementWendy noted the text for the announcement of the CDI webinar focused on the upcoming voting process and asked for comments on the draft webinar details. Technical Committee Website Management and RolesWendy discussed the management of the Alliance's website, focusing on content distribution, administrative roles, and website performance. She proposed a division of roles between Darren and Oliver, with Darren handling HTML, branding, and styling, and Oliver managing database-driven content and file management. Wendy also suggested the creation of an archivist role to ensure related pages receive necessary changes. Darren agreed to review the content management document and make necessary clarifications. Synchronization Protocol and Content Updates DiscussionWendy discussed the synchronization protocol and the process of updating content between Drupal and HubSpot. She mentioned that she is recording changes and keeping a folder of content changes. Wendy also noted that to provide Jared with access, Jon would have to lose his access to Drupal, but this might not be a good idea during the development period. She mentioned that new documents will be added using the HubSpot system, which should put them in the same place as those that were transferred from Drupal. Wendy also raised a question about additions and changes to the databases, which Oliver was asked to provide answers for. Project Updates, Testing, and Webinar PlanningWendy discussed the ongoing project, emphasizing the need for updates on assignments and inquired about the status of testing email templates and mail shot functionality. Darren confirmed that they had tested mail shots but needed a more real-world situation. Wendy also questioned the timeline for the project. Darren agreed that the flip over should happen after Eddie due to unresolved issues with the new website. She also emphasized the importance of reviewing the deadline dates on the shared spreadsheet. She is prioritizing the entry process document to ensure consistency in entry procedures before involving Jared. Column Placement Discussion in Controlled Vocabulary HTML TableWendy and Darren discussed the possibility of adding concept URIs to the HTML pages, with Darren suggesting that it would be beneficial for their developer to insert another column in the tables to hold the concept URI. The team discussed the placement of a new column in a table. Wendy suggested that the column, which contains the concept URI, could be placed below the concept label in a different font or color to save space. However, she also noted that the column should be placed in the before the label column to avoid implying a change between languages. Oliver suggested placing the column in the second column to avoid blurring with the hierarchical indent. The team agreed to ask Sanda for her preference on the placement of the column. Finalizing Feature Changes and Upcoming TasksWendy and Darren discussed the final changes needed to make a feature live. Darren mentioned that a redirection was required, which was a simple task. Wendy emphasized the importance of making the concept URI feature prominent to encourage its use. For the following week, Darren didn't have specific topics, but Wendy mentioned the need to address the CDI submission. She also mentioned that she was working on high-level documentation for the Codebook. Dan was reminded to let Wendy know when the Beta 2 changes were completed, and to review the documents for any necessary comments or changes. |
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ATTENDEES: Wendy, Oliver, Darren, Dan, Flavio, Jeremy AGENDA:
Quick recapThe team discussed improvements to DDI-Lifecycle Codelist version of CV information distribution, including versioning, file layout, and code list management. They explored website management roles, responsibilities, and the transition process for their project. The team also addressed document relocation and the need for a timeline and checklist to guide the project's progress. Next steps
SummaryDDI Lifecycle Codelist CV versions and distribution options via AW: Dan proposes creating a new file and disk layout for distributing DDILifecycle information and code lists, allowing for automatic listing of available versions. He suggests changing the versioning to reflect content changes in the DDI metadata version and storing the user-provided version in the DDI UserID. Darren agrees to consider these proposals for improving versioning and identification. Oliver clarifies that this would not require changes to the publication system.
Website Management Agreement DiscussionWendy discussed the agreement between TC and ICPSR regarding website management. Darren suggested that the agreement could be between the TC and him, rather than ICPSR. The group agreed to proceed on this basis, with the understanding that the TC would manage the website. Darren also suggested that the website could be deployed onto the same AWS platform as http://docs.ddialliance.org next year, to keep everything on one ecosystem. The main point of clarification was ensuring that the TC's role in managing the website was clear.
Transition Timeline and Checklist DiscussionWendy discussed the need for a timeline and checklist for the transition of their project. She agreed to create a Google spreadsheet to outline the tasks and dependencies. The goal is to have the transition completed by December 31st. Wendy also mentioned the need to handle content changes and ensure consistency between the ICPSR site and HubSpot site until final switch over is made. Darren suggested that the TC report on the Face-to-Face could be expanded into a chart with dates. Wendy also mentioned the agreement with ICPSR to shift over the entire ddi alliance.org DNS area and the status of the DDI-Lifecycle 4.0 Beta 2. Dan is still working on the ordered properties and once ready, they can send out the beta.
FUTURE MEETINGS: |
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ATTENDING: Wendy, Oliver, Jon, Darren, Dan, Jeremy, Flavio Sep 05, 2024 09:56 AM Eastern Time (US and Canada) ID: 596 245 942 Next steps Wendy to follow up with Jared about the legal/management paperwork for the website and base configuration responsibilities. Dan to submit a pull request with a first pass of marking ordered properties in DDI Lifecycle version 4 by the end of the month, in preparation for Beta 2 release. Summary Wendy, Darren, and Dan discussed the potential of transferring the http://ddialliance.org domain to their management. They considered the pros and cons of this move, with the ICPSR team being in favor of the whole domain transfer. Darren suggested that the process should be straightforward, but they would need to set up the same records in the current zone and then ask the current registrar to switch the name servers. Dan proposed the possibility of transferring the resources to their account or setting it up to replicate it. Wendy agreed to set up a call with the right person in the DevOps or network team, including Darren and Dan, to further discuss the process. UKDA Project Legal and Administrative Coordination Wendy, Jon, and Darren discussed the coordination and management of legal and administrative tasks related to the UKDA project. They clarified the roles of named individuals in managing the AWS/HubSpot platform, with two individuals each for content and administration. They also discussed the need for clear roles and responsibilities, particularly for content management, and the potential for an oversight archivist role. The team agreed to identify these roles and individuals, with Darren offering to be an admin contact until the project goes live. Wendy suggested that they need to flesh out the roles and responsibilities further and identify the necessary people for the setup and ongoing management of the project. Project Updates, Reports, and Expense Reimbursements Wendy discussed the need to follow up with Jared regarding the legal aspects of a project and mentioned that she would be sending a note to Jared on this later in the day. She also mentioned the meeting report from the Technical Committee F2F and asked for feedback on the current draft. Jon suggested that the report from the face-to-face meeting was excellent and had no comments. Wendy also mentioned the need to fit the report into Jared's framework and asked for input on her list for the overall report. She also reminded the team about the 45-day deadline for expense reimbursement requests. The team discussed a form from Hilda that seemed to be mixing up two different things - the funding report for Jared and the annual or 6 monthly report from the working groups. It was decided that Wendy should send the report to Hilda and the financial report to Jared. HubSpot Content Transition and Policy Discussion Wendy expressed a need for a detailed report on the size of the content moved from the old site to HubSpot, including the number of pages and gigabytes of data. She also emphasized the importance of having a clear policy on what content should be archived and what should be retained as pages or moved to PDFs. Wendy suggested that a timeline for the transition should be established, with a goal of completing the move by EDDI with a hard deadline of December 31st. She also highlighted the need for communication with the DDI community about the changes and the expected timeline. Oliver agreed to work on a proposal for the transition of news elements from the old site to HubSpot. Creating a High-Level DDI-Codebook Best Practices Document Wendy discussed the need for a high-level document for codebook, which would contain best practices and information on the use of identifiers and controlled vocabularies, etc. She questioned whether this document should be part of the codebook package or a standalone best practices document. Dan suggested it should be a standalone document, as the usage document should not be tied to a specific version of codebook, given its backwards compatibility. Wendy agreed, noting that this would provide more flexibility in the document's tone and content. DDI-Lifecycle Version 4 Progress and Future Plans Wendy, Dan, and Flavio discussed the progress and future plans for the DDI-Lifecycle version 4.0 BETA2. Dan suggested a first pass at marking properties as ordered before setting out a BETA2 for review. Wendy agreed to this and mentioned a preliminary list from a previous issue. Dan proposed to submit a pull request with his first pass of ordered elements and asked for feedback from those interested in the RDF version. The team aimed to have the BETA2 version out by the end of the month (September). Flavio was tasked with reviewing the draft report for the scientific board meeting, which Wendy will send in by Monday. The funding report will be completed and sent to Jared. The team also discussed the roadmap for the next 12 to 18 months. This will be on next weeks agenda. |
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ATTENDEES: Wendy, Jon, Darren, Jeremy, Dan XKOS: redirect to: CDI example of HTML redirect Quick recapThe team resumed collaboration with a content professional, discussed the progress of the RDF project, and considered using GitHub as a production tool. They also prioritized tasks for the upcoming quarters, identified key areas of focus, and discussed access and responsibilities for the new website. Lastly, they highlighted the need for finalizing content due to upcoming changes in best practices and the completion of the DNS change. Next steps
SummaryResumed Collaboration and Content Updates Darren reported that they have resumed collaboration with the content professional, enabling re-editing of pages. He proposed creating an item list of outstanding tasks for the next team meeting. Darren also sought clarification on the tasks related to mail shots. Wendy emphasized the urgency of finalizing the content, highlighting the upcoming changes in best practices and the need to inform the working groups about the process. Lastly, Darren noted that the DNS change had been completed by DM , (Michigan). RDF Project Progress and Redirect Testing Darren discussed the progress of the RDF project, focusing on the upcoming redirect of the DDI-CDI page to the new RDF host. He also mentioned the need to test the redirect process to ensure the preservation of headers and the functionality of the redirect. Darren further shared his plan to improve the user experience by making concept URIs more accessible on the HTML pages and intended to discuss this with Oliver. The team also considered the idea of a poster session or webinar to present the project's progress and new infrastructure changes, with Jon suggesting a 15-20 minute session on the website. This could be combined with Roadmap session, and CV presentation. GitHub Production Tool and RDF Ontology Dan and Wendy discussed the use of GitHub as a production tool for XKOS and codebook. They recognized the need to expand the roadmap to include website-related work they recently took on. Wendy explained the Equivalency group's work on developing an RDF Ontology model to represent common content and concepts across DDI products. Wendy and Dan explored the idea of creating an underlying database mapping objects and content across different DDI products to enable consistent transformation and facilitate high-level understanding of DDI's overall coverage. Prioritizing Tasks and Website Responsibilities Wendy discussed the need for prioritizing tasks and identifying key areas of focus for the upcoming quarters. Wendy requested input from the team on their priorities and asked for a list of tasks that need to be broken out or given new subheadings. The team also discussed the access and responsibilities for the new website, with a limit of four people identified for administration and content. The team expects the CDI work to be completed by late September or early October. |
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ATTENDEES: Wendy, Jon, Oliver, Darren, Jeremy, Dan Roadmap/timeline requirement CDI timeline CV update Sanda wants to do more changes on the home page. Should be live next week. Entry shifts from Jared to Darren HubSpot update Oliver - website transition
Product section
Presentation proposal for EDDI on Roadmap
ZOOM SUMMARY (edited)Meeting summary for Technical Committee (08/22/2024) Quick recapThe team discussed issues related to payment processing and the need for a new management system, with a focus on using Hubspot's American side. They also reviewed the roadmap for upcoming projects, including the Achim's project, CDI timeline, and the need to update internal links. Lastly, they deliberated on the organization and layout of content on their website and Hubspot pages, and the importance of managing ongoing tasks. Next steps• All team members to review the roadmap document and provide comments on priorities and changes needed for the coming year before the next TC meeting. SummaryPayment Processing and Roadmap Discussion Project Timelines and Database Import Oliver and Darren discussed the process of importing a database and considered transferring the last two to three years of news into Hubspot. The CV update involved a request for DNS change expected to be functional within 48 hours. Darren planned to make changes to the home page after the redirection from the control recoveries Page was complete. TC's Roadmap and Prioritization Discussion
Wendy and Darren discussed the ongoing work on the Hubspot and the need to reset it with the US side due to address-related issues. Darren confirmed that he had captured all the content to prevent loss. An issue with the docs site was raised by Dan, as the DNS still hadn't been added to the site. (Note this has now been accomplished). Lastly, Wendy brought up the product section, which she and Darren had been working on, and proposed to discuss its progress and vision in the next meeting. Website Content Organization and Layout CDI Project Progress and Roadmap |
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THURSDAY Thanks to Jon for replenishing various caffeine supplies. Home page Editing page Inventory of pages and status Notes for editing guide: Select parent page and hover over white space at right of box to get Action icon Settings Actions:
TO DO:
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Wednesday Thanks to Jon for replenishing various caffeine supplies.
Discussion
ACTIONS:
FUTURE TO DO:
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TUESDAY Many thanks to Jon for supplying not only the rooms but the snacks and most of the the Coke Zero and coffee/tea to keep us all adequately caffeinated. AGENDA: DECISIONS:
Discussions: Choice of software - main point is to get out of self maintained
ACTIVITIES: QUESTIONS FOR MICHAEL:
ACTIONS:
CHANGES TO PAGES
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ATTENDEES: Wendy, Jon, Oliver, Dan, Jeremy, Darren, Jared (guest) F2F and Web site planning See https://docs.google.com/document/d/1DIPnvDMWo6SNxxf7bH4O5cwWCUWkrHL-aDlRNCqVM9M/edit?usp=sharing ACTIONS:
Wendy: (Notification to Content Managers)
Text of email: I am writing to you as content managers on the http://ddialliance.org site. I have included Hilde and Arofan as they are preparing DDI-CDI for a vote in September and may need content changes in the website regarding this. The Technical Committee will be beginning the process of moving the http://ddialliance.org site from ICPSR to the UKDA. ICPSR will be creating downloads of the site content between now and Tuesday 13 August. We will then be creating a prototype of the new site. We will be running parallel sites while we check out the accuracy and stability of the new site. We would like to keep any changes to an absolute minimum for a period of time. We should be able to provide an estimate of this time period by the end of next week. To that end please:
Thank you for your help with this move, Use of Zoom Summary Post meeting:
ZOOM SUMMARY (edited)Meeting summary for Technical Committee (08/08/2024) Quick recap
Next steps
Summary
Website Changes and Emus Discussion University Website Security Incident Discussion Addressing HTML Repetition in RDF Release News Item URL Structure Discussion Improving Member List and Publication Functions Organizing Documents on New Website Improving Working Group Organization and Communication Database Dump and Site Updates Strategy Transportation, Arrivals, and Notifications |
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ATTENDEES: Wendy, Jon, Dan, Jeremy, Oliver, Flavio Codebook - Pull Request 41 F2F I had one to-do relating to formalizing an agreement about who is doing what for web and resolution support. I recently spoke with the UM General Counsel office about creating legal agreements for web site hosting, maintenance, and support, as well as supporting the resolution system that has been set up to support CV and RDF vocabulary resolution. While we do not need details to create a draft for the web site actions, can you please specify the specific tasks and deliverables for supporting the resolution system? I'm out next week without access to email or phone but will be back on the 5th. Can we talk then? I'm especially interested in how the Secretariat-owned sections, like Get Involved, Publications, About will function on the new site. I'm also interested in communicating these planned changes to the wider community. Notes from CDI for TC: Lifecycle using CDI as a bridge standard to SDMX CDIF TC is accountable for some outreach activities and we need to coordinate this better with Scientific Board and other outreach activities. There should be broad support for the Product Suite with targeting taking place where appropriate. FROM ZOOM SUMMARY (edited)Meeting summary for Technical Committee (08/01/2024)Quick recap
Next steps
SummaryAddressing Code Book Issues and Feedback Website Hosting Change and Challenges Site Transfer and Backup Plan Discussion Addressing Duplicate Language Labels Addressing Content Management System Issues Addressing CV Groups Language Label Issue docs.alliance.org Website Structure Upcoming Developments and Transparency Concerns |
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ATTENDEES: Wendy, Dan, Jeremy, Adrian Dusa (guest) Codebook pull request approved, merged, related issues closed Codebook issue #18 ADDED to Issue #18 by Dan: At this week's TC meeting, we discussed the current attribute documentation and if it makes sense to add explicit documentation at the attribute level such as <xs:attribute name="..." ...> Adrian will provide examples of end products for suggested changes. These will be vetted with Jon regarding docbook HTML documenation creation. Timing this for the last set of structural changes to be made to schema prior to presentation for vote. Goal is to provide consistency in presentation for ease of reading and to better support capture and transference of documentation to other tools for codebook automated maintenance or new and existing codebook tools. May want to run this by Mehmood for WorldBank tool and Tools group (at least Olof for his tools). DDI-L 4.0 BETA2 issues - continue to locate previous discussions and link or copy to issues. Whatever we can get done prior to F2F is great but at a minimum issues for discussion should be clearly defined to have a focused discussion. Web/F2F prep https://docs.google.com/document/d/1DIPnvDMWo6SNxxf7bH4O5cwWCUWkrHL-aDlRNCqVM9M/edit?usp=sharing CHECK out the AI Companion and Start Summary for assistance with minutes - play with this next week |
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ATTENDEES: Wendy, Jon, Oliver, Darren, Dan 1-Codebook pull request 2-Funding requests (Deadline is 26 of April)
3-Strategic Plan 4-Administrative documents 5-CDI submission to TC and production process review Other:
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