DDI Training Working Group

Tuesday February 2, 2021

9-10.30 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)

Zoom-Meeting: https://us02web.zoom.us/j/81058822882?pwd=NzQvejhqRjI4SVR0am9UT1Bhai8vdz09

Group email alias: ddi-training-group@lists.gesis.org 

Group information and documents in Confluence

Group information and documents in Google

DDI Training Library: https://zenodo.org/communities/training_library/?page=1&size=20 

*Please ‘bold’ your name if you are here!

Present: Anja Perry (GESIS), Alina Danciu (Sciences Po), Arofan Gregory (Consultant), Dan Gillman (US Bureau of Labor Statistics), Jane Fry (Carleton U), Hayley Mills (CLOSER), Hilde Orten (NSD), Marta Limmert (Statistics Estonia)

Regrets:  Alexandre Mairot (Stethos France - Exastat), Chifundo Kanjala (London School of Hygiene & Tropical Medicine), Florio Arguillas (Cornell U), Kaia Kulla (Statistics Estonia), Jared Lyle (DDI Director),Knut Wenzig (German Institute for Economic Research), Lucie Marie (Sciences Po)

Chair: Jane Fry; Note taker - Hilde

Agenda/Notes:

1a Previous Meeting notes - January 12, 2021

Accepted

1b. Discussion of sub-groups

• Gap analysis sub-group suggestion 
• declare it to be finished as a lot of information has already been gathered
• Plans to join slide review group
• Slide Decks Review sub-group needs more members
• Training Opportunities sub-group needs more members
• If you are not actively involved in a sub-group, please choose one!

Meeting note: Dan reported that only Kaia and himself were left in the Gap-analyses group. This group will join the Slide Decks Review sub-group, and Dan will inform Kaia about this. Hayley will send out invites for the joint group.

Taks for the joint Slide Decks Review group:

• Collect exercises 
• Decide which decks should be published next.

Meeting note: Hayley will provide a list of decks and send around. Arofan will provide input regarding priorities.

As we need new members we need to reach out to people and try to recruit new ones among new and old members.

1c. Lisencing and attribution

• what was our final decision on it - we had a lot of discussion but …
• the Executive wants to know before we finalize it
• give them one week for comments

Meeting note: Hayley reports that no negative feedback has been received on how the CC BY license will be used on published decks. Arofan reports that participants from the Dagstuhl workshop in 2018 and the current training group have been credited in the slides he has been editing. Jane will create a summary about lisencing  and send to relevant DDI bodies.

2a Slide Decks Update (Arofan)

i. Abstracts - should be in the deck and on the website as a description of slides

• Who to put them together?

Meeting note: Arofan plans to finish the decks the day after the meeting. He will also draft an abstract for each deck. He will provide the text and then we see later if the text should be in each slide deck or somewhere else.

ii. The exercise - was it resolved?

- Font is too small in the exercise and the exercise is incomplete; Arofan removed it from the slide deck but wants to add it in again. Solution: Anja, Alexandre and Alina will take a look at it.

Meeting note: Alina found the exercises from Dagstuhl and will add instructions. Alina will liaise with Arofan on this to make sure that the content of the exercises are in line with what is in the decks..

iii. What was the solution here?

• One slide with animations from Hilde’s presentation did not go with the flow of the general presentation - some people suggested to get rid of it (Questions deck; currently it has been moved to the end of the slide deck)

Meeting note: Solution: Add a slide ahead of it that explains the reasoning for the slide in brief.

iv. What was the result here?

• Should we have a separate slide deck dedicated to the definition of metadata. 

Meeting note: The deck developed by Dan and Kaia about ‘What is metadata’ covers this. Dan will provide the deck.

v. once they are all ready, let Jared know

• The slide decks all need to be put into a new template. This will get rid of the various formatting issues that come from different people putting presentations together over the years. These formatting issues result in some of the slides nor presenting well. Jared will ask Shelly to put it on her tasks list. 
• Who to put together a new template for Shelly to use?

Meeting note: Loren provided some templates. Can they be used? See  template slides and style guide in the GESIS Box, provided by Anja: https://gesisbox.gesis.org/index.php/s/gTGYejMnLzMgSNF.

Arofan will check this out. If this can be used it can be sent to Shelly. 

2b Exercises

• Slide review and gap analysis group will work on this. Anja has provided a set of exercises with help of her students that is available in Confluence (https://ddi-alliance.atlassian.net/wiki/spaces/DDI4/pages/7864375/Training+Group)

3 Reports from the sub groups

• Webpage Update group (Marta) 
  • nothing since the last meeting
  • we will be back into our regular meetings every 2nd week - starting this week
  • stay tuned!

• Training Opportunities group (Chair - Hilde)
• Tutorials held in December at EDDI  (Jane and Benjamin - DDI intro, Arofan and Hilde - CDI, Achim - CDI technical on representations) and the FAIR convergence symposium (Arofan, Jane, Hilde - DDI intro).
• Upcoming tutorials at conferences - CSDI workshop March 2021 - (Anja, Hayley, Hilde - pre-recorded session - DDI for Comparative surveys).
• NADDI - deadline for abstracts is March 6th. Jane will check out if the conference will go virtual.
• Individual training held: Arofan and Hilde met with Iris bras, researcher at the Elisabeth-TweeSteden Hospital in Tilburg. Topic: Data management plan for a clinical study on shared decision making in brain tumor patients. The project is a collaboration between Tilburg University and the Elisabeth-TweeSteden Hospital. Uses qualitative and quantitative data together. Arofan is following up on this in connection with qualitative data and will get in touch with Larry and other parties regarding this.
• NADDI 2021: Abstract deadline 6th March. Jane will check up if the conference will be virtual. 
• IASSIST 2021- Virtual - May 17-21; Workshops May 10-14 - joint IASSIST/CESSDA in person meeting in Gothenburg, Sweden from 30 June – 2 July. Hilde and Benjamin has an abstract in for the Gothenburg event.
• Planned online DDI tutorial series:

Based on the success of the DDI-CDI webinars and presentations around the DDI-CDI Public Review, as well as earlier discussions between the Training Group, the Marketing Group and the Scientific Board, the DDI-CDI webinar group and the Training Opportunities group together have drafted a discussion document proposing a short series of training webinars to address the current interest in DDI more broadly. This draft is based on informal discussions between these groups and some other members of the community.

It proposes a near-term programme of online DDI tutorials to capitalize on the interest in DDI generated by recent outreach activities and presentations around the DDI-CDI Public Review, culminating in the International FAIR Convergence Symposium presentations/discussions in December 2020. The Training WG is now finalizing a first draft of their reusable training materials, and the platform and process for promoting and delivering webinars exists – CODATA has joined the Alliance and offers us the same support earlier given to the MRT group for webinars around DDI-CDI outreach. The core team which conducted these webinars can be supplemented by others from within the DDI community to conduct events with a broader scope: all of the DDI Alliance specifications and work products. Recordings of these events can be published, to build an online resource for those unable to attend the live events, or who wish to view them in future. A secondary benefit would be to use this exercise as a way to train additional DDI trainers, based on the materials developed by the Training WG.

NB: Feedback deadline from the Training group: Friday 12th of February.

In connection with this Alina is interested to do training in French. She will liaise with the others in the Training Opportunities group in this and will try to get in touch with Martine as well. 

• Slide Review group (Chair - Hayley) 

The Slide Review and the Gap analyses groups will be merged. Hayley will continue as the chair.

• Gap Analysis group (Chair - Dan)

Dan and Kaia will join the Slide Review group. They provided a new deck on Quality.

4 Round Table - DDI Training Events, Requests received

5 Report from the Chairs 

• update on short videos
• do we need more members?
  • do you have anyone to recommend
  • we need people who can commit to a couple of hours a week, a monthly large group meeting and 1 or 2 meetings/month for the sub-group

• We have funding for conferences available!

Meeting notes:

• Short videos are in progress. 
• Jane is checking up if people in the training group that attended few meetings still are -interested to be involved.
• Hilde suggested to recruit new trainers through the upcoming webinar program.

6         Any other Business 

7 Next meeting

• Tuesday, March 2, 2021
• Note taker will be Alexandre (Lucie)
• 9 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)
• The usual Zoom details

DDI Training Working Group

Tuesday November 3, 2020

9-10.30 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)

Zoom-Meeting: https://us02web.zoom.us/j/84563811637?pwd=QmNCNFY3YVhrRS8yb1NXZ3E5UkJNZz09

Group email alias: ddi-training-group@lists.gesis.org 

Group information and documents in Confluence

Group information and documents in Google

DDI Training Library: https://zenodo.org/communities/training_library/?page=1&size=20 

Present: Anja Perry (GESIS), Jane Fry (Carleton U), Dan Gillman (US Bureau of Labor Statistics), Kaia Kulla (Statistics Estonia), Jared Lyle (DDI Director), Lucie Marie (Sciences Po), Hayley Mills (CLOSER) 

Regrets:  Florio Arguillas (Cornell U), Alina Danciu (Sciences Po), Arofan Gregory (Consultant), Jon Johnson (CLOSER), Chifundo Kanjala (London School of Hygiene & Tropical Medicine), Marta Limmert (Statistics Estonia), Alexandre Mairot (Stethos France - Exastat), Hilde Orten (NSD), Knut Wenzig (German Institute for Economic Research)

Chair: Anja Perry; Note taker - Kaia 

Agenda/Notes:

1 Previous Meeting notes - October 6, 2020

     Accepted without comments.

2a Slide Decks Update (Arofan)

• See Zipped file in Confluence
• Everyone was to review slides for the Training Library. Three people did.
• ACTION ALL: Review slides until the end of this week, if you haven't already dones so. Arofan needs feedback to continue his work. You can find the zip-file here: https://ddi-alliance.atlassian.net/wiki/spaces/DDI4/pages/894500886/Slide+Deck+Review 
• File name: DDI-TL_2-0_Beta.zip

2b Overview of the document DDI Training Library Issues (Arofan)

• This file summarizes the topics discussed last meeting (attribution, naming files, etc.) but still left open, without decision.
• Group decided to make the decisions immediately. The results can be find here and were sent to Arofan.

3 Working together

• There seemed to be some confusion about how to distribute the slide deck to review
• We all have access to Confluence and everyone can upload files
• PLEASE USE THIS TOOL!
• Confluence can also be used for your work in the subgroups (https://ddi-alliance.atlassian.net/wiki/spaces/DDI4/pages/894500865/Sub-groups)
• If someone do not have access to that Confluence page, then should contact Wendy (wlt@umn.edu).

4 Reports from the sub groups

Webpage Update group (Jane)

• Training request form is up and running
• https://docs.google.com/document/d/18ISCLoaSQF4QwskIXleBfYwzzl01oJUpzakFEd0-4U8/edit - Jane gave an overview about their approach to the new sitemap. The grey boxes are more or less related to the technical issues, so these could be managed by DDI Technical Committee. Behind the green boxes are things that the sub-group will continue to deal with.
• DECIDED: Training Library will be renamed to Training Materials

Training Opportunities group (Chair - Hilde)

• Our task: Create a training program
• Planned trainings: https://docs.google.com/document/d/152Ht7gsdzfuxTKpAEw7cnlA-Eq7jQFls/edit 
• CSDI → DDI for researchers, Anja wants to join
  

Slide Review group (Chair - Hayley)

• have lost a group member
• still working on things

Gap Analysis group (Chair - Dan)

• hard getting all members to contribute, only three are active
• takes longer to get work done
• currently the slide deck of Quality issues are under review, and if it will be finished we’ll send it to the Slide Review Group
• ACTION JANE AND ANJA: Discuss group input and tasks

5 Round Table - DDI Training Events, Requests received

• RDAP (March 10-12, 2021)
• Did anyone submit an abstract? No
• EDDI 2020 (Dec 1-2)
• registration open here
• full program here

• CODATA International Fair Convergence Symposium 2020 (Nov 30 - Dec 4) 
  •  Registration open, closes Nov 16

6 Citation for the Training Library

• omitted, was decided last week

7 Report from the Chairs (Jane) 

• DDI Coordinator’s Quarterly Meeting - Oct 26
• they liked the new site map
• it is important that we all contribute to the Events page

8 Any other Business 

• would be good to meet before EDDI to talk about presentations, proposal for a meeting November 24th, primarily between Slide Review and Website sub-groups but the other will be invited too
• will have this meeting instead of the December one
• ACTION ANJA: Create a doodle poll

9 Next meeting

• Tuesday, January 5, 2021
  
  • the agenda can still be sent out the week before so everyone can make sure their action items are done
• Note taker will be Marta (Alexandre, Lucie)
• 9 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)
• Zoom details to be sent out the day before the meeting
• Regrets: 
• December meeting will not take place. That's when EDDI and CODATA Symposium will take place
• Some of us will have a smaller meeting to finalize the Training Material (see point 8)

DDI Training Working Group

Tuesday July 7th, 2020

9 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)

New Zoom-Meeting Link: https://us02web.zoom.us/j/84563811637?pwd=QmNCNFY3YVhrRS8yb1NXZ3E5UkJNZz09

Group email alias: ddi-training-group@lists.gesis.org

Group information and documents in Confluence

Group information and documents in Google

Present: Jane Fry (Carleton U), Anja Perry (GESIS), Dan Gillman (US Bureau of Labor Statistics), Arofan Gregory (Consultant), Chifundo Kanjala (London School of Hygiene & Tropical Medicine), Jared Lyle (DDI Director), Hayley Mills (CLOSER), Lucie Marie (Sciences Po), Hilde Orten (NSD)

Regrets: Alina Danciu (Sciences Po),  Marta Limmert (Statistics Estonia), Alexandre Mairot (Stethos France - Exastat), Florio Arguillas (Cornell U),  Martine Gagnon (Laval U), Jon Johnson (CLOSER), Kaia Kulla (Statistics Estonia), Knut Wenzig (German Institute for Economic Research) 

Chair: Anja Perry; Note taker - Hayley

Agenda/Notes:

1 Previous Meeting notes - June 2nd, 2020

•  Accepted. 

2 Round Table - DDI Training Events/Requests received

• EDDI 2020 (Dec 1-2)
  • Jane contacted Jon if we can provide EDDI with a quick update about the progress and activities of this group. Potentially in the closing session. 
  • Tutorials
    • Arofan and Hilde - CDI DDI 
    • Achim - DDI CDI - code generation for developers. 
    • DDI-C and DDI-L - re-use the introduction tutorial from EDDI 2019 which Hilde and Benjamin did. Hilde contacted Benjamin to see if he would like to run this tutorial with Jane. ACTION: Arofan and Hilde to submit the abstract on their behalf.  Due Sunday July 12.
• Webinars- CDI MRT group used to recruit reviewers for CDI. Four have been completed and four more to do. Next webinar for National statistical offices. Material could be reused for training.
• CODATA event in October, see below.

3 Reports from the sub groups

• Reminder: You can use Confluence to work together as a group, Anja created sub pages for each group. If you need editor permission issues see Wendy.
• Slide Review group (Chair - Hayley)
  • Most slides have been reviewed, but several still being finalised before sharing with Arofan. ACTION: Hayley to set up meeting with Arofan to discuss progress and feedback. 
  • Exercises
    • Useful for both audience and trainers.
    • ACTION: All to send any existing exercises to the WG. 
    • ACTION: Arofan to find and share Australian Aging longitudinal study training set exercise. 
  • Next step - how do we use these activities both in person and can these be used virtually? - ACTION: Slide review WG to discuss with Arofan.
  • Tools
    • Propose that we do not mention tools in training library slide decks, but can be referred to in tutorials as these are time specific.
    • Arofan - We could give tours and run through the tool page on the DDI website. 
    • Jared - This will have an owner in the future so we can coordinate with them. We can use the training library as a reason to persuade people to add their tools. 
  • New slide decks
    • Related to Gap analysis group. This working group will review the slide produced by the Gap analysis group. 
    • Should think about how we prioritise the creation of new slide decks (particularly detailed training), we propose that new decks are created when there are training requests or when there are DDI changes.
  • Existing detailed slide decks
    • There are many existing slide decks which are more low level/detailed. We need to ensure these do not get lost and are reused.
    • ACTION: Hayley to share the existing slides.

• Gap Analysis group (Chair - Dan)
  • Meet every two weeks usually 
  • Identified gaps and have started producing slides in 7/8 (see May meeting notes) areas identified. 
  • Not likely to be overlapping with the existing detailed slide decks. 
  • When a slide deck has been produced this will be sent to the Slide review Group. 
  • ACTION: Dan to find list of most recent gap areas and send to Anja to add here. 
• Webpage Update group (Chair - Marta, Update - Jane)
  • Nothing new to report
  • Only had one meeting in the past month
  • Still reviewing webpages
  • More questions than answers regarding process
    • who to change pages
    • who to review and keep pages current
• Training Opportunities group (Chair - Hilde)
  • Preparing for upcoming events
  • Working on training request form. Soon to be finalised.
  • Arofan - Report on the meeting with Simon (CODATA). Exploring opportunities to work with them in training and whether DDI can be introduced into their training.
    • DDI will be presenting at the event in October. 
    • Lots of possibilities and networks. Six areas of activities ongoing including; a RDM summer school, centres of excellence and plugging in the library, European Open Science Cloud- using DDI training library to test their terminology.
    • Discussions with GoFAIR - talking about doing something at their Symposium on Oct 22-23 (in person and virtual)
    • Will need to decide how we want to work within these networks when more information about each area is known.

4 Report from the Chairs (Anja)

• Still waiting to hear about the budget proposal, incl. in there is a webinar software license for Zoom webinar
• Anja’s feedback on DDI YouTube Channel
  • Pre-recording videos is A LOT of work!
  • I published the videos as unlisted, so only the audience had the link (this was useful as the organization paid for the course and therefore restricted the audience).
• We can post our planned intro videos there if we get the funding
• Doing webinars through YouTube can be very difficult, webinar software offers tools to better handle the audience. We should make sure to have that kind of software. We can, however, record webinars and publish them on YouTube.
• I have just run an online class using pre-recorded videos and used YouTube for it. Live sessions were on Zoom.
• GotoWebinar has been used by Arofan and Hilde and is usable but it is expensive. Zoom webinar is similar. 

5 Citation for the Training Library

• ACTION: Jane to move this to the top of the agenda for next meeting. 
• Arofan wrote this discussion paper on how IP rights and citation for the Training Library can be handled. Aim for the paper was not to lose the past discussions. 
• ACTION: ALL Everyone to read and comment before the next meeting (put comments in as suggestions)
• Create a DDI working paper which will be on the DDI website
• ICPSR is an option for producing DOIs
• Zenodo can be used to publish the slides and DOIs are automatically produced and it works well for versioning. There is already a DDI Training Group folder in Zenodo.
• How do we list everyone's names? - See Anja’s example for CESSDA 
• ACTION: Anja to investigate DDI lifecycle (each release has a separate list of contributors). 
• Jared says we don’t have anything to worry about IP issues, just check with them about the CC licence we will be using.

6 Metadata Tags

• ACTION: Jane to move this to the top of the agenda for next meeting. 
• ACTION: ALL Everyone to review the tags suggested for the resources on the website, to be discussed at next mtg
• Jane put together a Google doc so people can put their comments in
• Are there more/less to be used?
• Theme
• Introductory
• Audience
• Language
• DDI-Codebook
• DDI-Lifecycle
• DDI-CDI
• ???

7 Any other Business

• No

8 Next meeting

• Tuesday, August 4, 2020 → Will group members be available? Yes
• ACTION ALL: if not available, please review items 5 and 6 and put your comments in the documents.
• Note taker will be Chifundo
• 9 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)

Present: Kelly Chatain, Jane Fry, Jon Johnson, Dan Smith, Mary Vardigan

The meeting participants discussed different approaches to training, including whether to break up a 2013 slide deck into component parts or just to offer the training as it is. It was noted that we need to create our own materials, which should have clear pedagogical goals, but at the same time we want to provide access to materials created by others.

The group also reviewed a new content type for training materials. The type includes title, author, abstract, skill level, course topic, and DDI version targeted. Also discussed was whether we should categorize training as beginner/advanced or archivist/developer, etc.

In addition, the DDI graphic showing metadata accumulating over time was reviewed. The group thought we might position it in the Getting Started section and link from it. This will require redoing the graphic, which needs to be done anyway to use the new colors and logo.