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Training Working Group Meeting Notes

Training Working Group Meeting Notes

 2025
 Jan 7, 2025 Meeting Notes

2025-01-07-DDI-TG Agenda-Notes Training Group

Link to Google doc

 2024
 Nov 5, 2024 Meeting Notes

2024-11-05-DDI-TG Agenda-Notes Training Group

Link to Google doc

 2023
 Meeting Notes: November 07, 2023
 Meeting Notes: September 05, 2023
 Meeting Notes: February 07, 2023
 Meeting Notes: January 03, 2023
 2022
 Meeting Notes: December 06, 2022
 Meeting Notes: November 01, 2022
 Meeting Notes: October 04, 2022
 Meeting Notes: September 06, 2022
 Meeting Notes: August 02, 2022
 Meeting Notes: July 05, 2022
 Meeting Notes: July 05, 2022
 Meeting Notes: June 07, 2022

June - Cancelled due to IASSIST

 Meeting Notes: May 03, 2022
 Meeting Notes: April 05, 2022
 Meeting Notes: March 01, 2022
 Meeting Notes: February 01, 2022
 Meeting Notes: January 11, 2022
 2021
 Meeting Notes: November 5, 2021
 Meeting Notes: October 5, 2021
 Meeting Notes: September 7, 2021
 Meeting Notes: July 7, 2021
 Meeting Notes: June 1, 2021
 Meeting Notes: May 4, 2021
 Meeting Notes: April 6, 2021
 Meeting Notes: March 3, 2021
 Meeting Notes: February 2, 2021

DDI Training Working Group

Tuesday February 2, 2021

9-10.30 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)

Zoom-Meeting: https://us02web.zoom.us/j/81058822882?pwd=NzQvejhqRjI4SVR0am9UT1Bhai8vdz09

Group email alias: ddi-training-group@lists.gesis.org 

Group information and documents in Confluence

Group information and documents in Google

DDI Training Library: https://zenodo.org/communities/training_library/?page=1&size=20 

*Please ‘bold’ your name if you are here!

Present: Anja Perry (GESIS), Alina Danciu (Sciences Po), Arofan Gregory (Consultant), Dan Gillman (US Bureau of Labor Statistics), Jane Fry (Carleton U), Hayley Mills (CLOSER), Hilde Orten (NSD), Marta Limmert (Statistics Estonia)

Regrets:  Alexandre Mairot (Stethos France - Exastat), Chifundo Kanjala (London School of Hygiene & Tropical Medicine), Florio Arguillas (Cornell U), Kaia Kulla (Statistics Estonia), Jared Lyle (DDI Director),Knut Wenzig (German Institute for Economic Research), Lucie Marie (Sciences Po)

Chair: Jane Fry; Note taker - Hilde

Agenda/Notes:

1a Previous Meeting notes - January 12, 2021

Accepted

1b. Discussion of sub-groups

  • Gap analysis sub-group suggestion 
    • declare it to be finished as a lot of information has already been gathered
    • Plans to join slide review group
  • Slide Decks Review sub-group needs more members
  • Training Opportunities sub-group needs more members
  • If you are not actively involved in a sub-group, please choose one!

Meeting note: Dan reported that only Kaia and himself were left in the Gap-analyses group. This group will join the Slide Decks Review sub-group, and Dan will inform Kaia about this. Hayley will send out invites for the joint group.

Taks for the joint Slide Decks Review group:

  • Collect exercises 
  • Decide which decks should be published next.

Meeting note: Hayley will provide a list of decks and send around. Arofan will provide input regarding priorities.

As we need new members we need to reach out to people and try to recruit new ones among new and old members.

1c. Lisencing and attribution

  • what was our final decision on it - we had a lot of discussion but …
  • the Executive wants to know before we finalize it
    • give them one week for comments

Meeting note: Hayley reports that no negative feedback has been received on how the CC BY license will be used on published decks. Arofan reports that participants from the Dagstuhl workshop in 2018 and the current training group have been credited in the slides he has been editing. Jane will create a summary about lisencing  and send to relevant DDI bodies.

2a Slide Decks Update (Arofan)

i. Abstracts - should be in the deck and on the website as a description of slides

    • Who to put them together?

Meeting note: Arofan plans to finish the decks the day after the meeting. He will also draft an abstract for each deck. He will provide the text and then we see later if the text should be in each slide deck or somewhere else.

ii. The exercise - was it resolved?

- Font is too small in the exercise and the exercise is incomplete; Arofan removed it from the slide deck but wants to add it in again. Solution: Anja, Alexandre and Alina will take a look at it.

Meeting note: Alina found the exercises from Dagstuhl and will add instructions. Alina will liaise with Arofan on this to make sure that the content of the exercises are in line with what is in the decks..

iii. What was the solution here?

  • One slide with animations from Hilde’s presentation did not go with the flow of the general presentation - some people suggested to get rid of it (Questions deck; currently it has been moved to the end of the slide deck)

Meeting note: Solution: Add a slide ahead of it that explains the reasoning for the slide in brief.

iv. What was the result here?

  • Should we have a separate slide deck dedicated to the definition of metadata. 

Meeting note: The deck developed by Dan and Kaia about ‘What is metadata’ covers this. Dan will provide the deck.

v. once they are all ready, let Jared know

    • The slide decks all need to be put into a new template. This will get rid of the various formatting issues that come from different people putting presentations together over the years. These formatting issues result in some of the slides nor presenting well. Jared will ask Shelly to put it on her tasks list. 
    • Who to put together a new template for Shelly to use?

Meeting note: Loren provided some templates. Can they be used? See  template slides and style guide in the GESIS Box, provided by Anja: https://gesisbox.gesis.org/index.php/s/gTGYejMnLzMgSNF.

Arofan will check this out. If this can be used it can be sent to Shelly. 

2b Exercises

3 Reports from the sub groups

  • Webpage Update group (Marta) 
    • nothing since the last meeting
    • we will be back into our regular meetings every 2nd week - starting this week
    • stay tuned!


  • Training Opportunities group (Chair - Hilde)
  • Tutorials held in December at EDDI  (Jane and Benjamin - DDI intro, Arofan and Hilde - CDI, Achim - CDI technical on representations) and the FAIR convergence symposium (Arofan, Jane, Hilde - DDI intro).
  • Upcoming tutorials at conferences - CSDI workshop March 2021 - (Anja, Hayley, Hilde - pre-recorded session - DDI for Comparative surveys).
  • NADDI - deadline for abstracts is March 6th. Jane will check out if the conference will go virtual.
  • Individual training held: Arofan and Hilde met with Iris bras, researcher at the Elisabeth-TweeSteden Hospital in Tilburg. Topic: Data management plan for a clinical study on shared decision making in brain tumor patients. The project is a collaboration between Tilburg University and the Elisabeth-TweeSteden Hospital. Uses qualitative and quantitative data together. Arofan is following up on this in connection with qualitative data and will get in touch with Larry and other parties regarding this.
  • NADDI 2021: Abstract deadline 6th March. Jane will check up if the conference will be virtual. 
  • IASSIST 2021- Virtual - May 17-21; Workshops May 10-14 - joint IASSIST/CESSDA in person meeting in Gothenburg, Sweden from 30 June – 2 July. Hilde and Benjamin has an abstract in for the Gothenburg event.
  • Planned online DDI tutorial series:

Based on the success of the DDI-CDI webinars and presentations around the DDI-CDI Public Review, as well as earlier discussions between the Training Group, the Marketing Group and the Scientific Board, the DDI-CDI webinar group and the Training Opportunities group together have drafted a discussion document proposing a short series of training webinars to address the current interest in DDI more broadly. This draft is based on informal discussions between these groups and some other members of the community.

It proposes a near-term programme of online DDI tutorials to capitalize on the interest in DDI generated by recent outreach activities and presentations around the DDI-CDI Public Review, culminating in the International FAIR Convergence Symposium presentations/discussions in December 2020. The Training WG is now finalizing a first draft of their reusable training materials, and the platform and process for promoting and delivering webinars exists – CODATA has joined the Alliance and offers us the same support earlier given to the MRT group for webinars around DDI-CDI outreach. The core team which conducted these webinars can be supplemented by others from within the DDI community to conduct events with a broader scope: all of the DDI Alliance specifications and work products. Recordings of these events can be published, to build an online resource for those unable to attend the live events, or who wish to view them in future. A secondary benefit would be to use this exercise as a way to train additional DDI trainers, based on the materials developed by the Training WG.

NB: Feedback deadline from the Training group: Friday 12th of February.

In connection with this Alina is interested to do training in French. She will liaise with the others in the Training Opportunities group in this and will try to get in touch with Martine as well. 

  • Slide Review group (Chair - Hayley) 

The Slide Review and the Gap analyses groups will be merged. Hayley will continue as the chair.

  • Gap Analysis group (Chair - Dan)

Dan and Kaia will join the Slide Review group. They provided a new deck on Quality.

4 Round Table - DDI Training Events, Requests received

5 Report from the Chairs 

  • update on short videos
  • do we need more members?
    • do you have anyone to recommend
    • we need people who can commit to a couple of hours a week, a monthly large group meeting and 1 or 2 meetings/month for the sub-group
  • We have funding for conferences available!

Meeting notes:

  • Short videos are in progress. 
  • Jane is checking up if people in the training group that attended few meetings still are -interested to be involved.
  • Hilde suggested to recruit new trainers through the upcoming webinar program.

6         Any other Business 

7 Next meeting

  • Tuesday, March 2, 2021
    • Note taker will be Alexandre (Lucie)
    • 9 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)
    • The usual Zoom details
 Meeting Notes: January 12, 2021
 2020
 Meeting Notes: November 3, 2020

DDI Training Working Group

Tuesday November 3, 2020

9-10.30 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)

Zoom-Meeting: https://us02web.zoom.us/j/84563811637?pwd=QmNCNFY3YVhrRS8yb1NXZ3E5UkJNZz09

Group email alias: ddi-training-group@lists.gesis.org 

Group information and documents in Confluence

Group information and documents in Google

DDI Training Library: https://zenodo.org/communities/training_library/?page=1&size=20 

Present: Anja Perry (GESIS), Jane Fry (Carleton U), Dan Gillman (US Bureau of Labor Statistics), Kaia Kulla (Statistics Estonia), Jared Lyle (DDI Director), Lucie Marie (Sciences Po), Hayley Mills (CLOSER) 

Regrets:  Florio Arguillas (Cornell U), Alina Danciu (Sciences Po), Arofan Gregory (Consultant), Jon Johnson (CLOSER), Chifundo Kanjala (London School of Hygiene & Tropical Medicine), Marta Limmert (Statistics Estonia), Alexandre Mairot (Stethos France - Exastat), Hilde Orten (NSD), Knut Wenzig (German Institute for Economic Research)

Chair: Anja Perry; Note taker - Kaia 

Agenda/Notes:

1 Previous Meeting notes - October 6, 2020

     Accepted without comments.

2a Slide Decks Update (Arofan)

2b Overview of the document DDI Training Library Issues (Arofan)

  • This file summarizes the topics discussed last meeting (attribution, naming files, etc.) but still left open, without decision.
  • Group decided to make the decisions immediately. The results can be find here and were sent to Arofan.

3 Working together

4 Reports from the sub groups

Webpage Update group (Jane)

    • Training request form is up and running
    • https://docs.google.com/document/d/18ISCLoaSQF4QwskIXleBfYwzzl01oJUpzakFEd0-4U8/edit - Jane gave an overview about their approach to the new sitemap. The grey boxes are more or less related to the technical issues, so these could be managed by DDI Technical Committee. Behind the green boxes are things that the sub-group will continue to deal with.
    • DECIDED: Training Library will be renamed to Training Materials

Training Opportunities group (Chair - Hilde)

Slide Review group (Chair - Hayley)

    • have lost a group member
    • still working on things

Gap Analysis group (Chair - Dan)

    • hard getting all members to contribute, only three are active
    • takes longer to get work done
    • currently the slide deck of Quality issues are under review, and if it will be finished we’ll send it to the Slide Review Group
    • ACTION JANE AND ANJA: Discuss group input and tasks

5 Round Table - DDI Training Events, Requests received

  • RDAP (March 10-12, 2021)
    • Did anyone submit an abstract? No
  • EDDI 2020 (Dec 1-2)
  • CODATA International Fair Convergence Symposium 2020 (Nov 30 - Dec 4) 

6 Citation for the Training Library

  • omitted, was decided last week

7 Report from the Chairs (Jane) 

8 Any other Business 

  • would be good to meet before EDDI to talk about presentations, proposal for a meeting November 24th, primarily between Slide Review and Website sub-groups but the other will be invited too
  • will have this meeting instead of the December one
  • ACTION ANJA: Create a doodle poll

9 Next meeting

  • Tuesday, January 5, 2021
    • the agenda can still be sent out the week before so everyone can make sure their action items are done
    • Note taker will be Marta (Alexandre, Lucie)
    • 9 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)
    • Zoom details to be sent out the day before the meeting
    • Regrets: 
  • December meeting will not take place. That's when EDDI and CODATA Symposium will take place
  • Some of us will have a smaller meeting to finalize the Training Material (see point 8)
 Meeting Notes: October 6, 2020
 Meeting Notes: September 9, 2020
 Meeting Notes: August 8, 2020
 Meeting Notes: July 7, 2020

DDI Training Working Group

Tuesday July 7th, 2020

9 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)

New Zoom-Meeting Link: https://us02web.zoom.us/j/84563811637?pwd=QmNCNFY3YVhrRS8yb1NXZ3E5UkJNZz09

Group email alias: ddi-training-group@lists.gesis.org

Group information and documents in Confluence

Group information and documents in Google

Present: Jane Fry (Carleton U), Anja Perry (GESIS), Dan Gillman (US Bureau of Labor Statistics), Arofan Gregory (Consultant), Chifundo Kanjala (London School of Hygiene & Tropical Medicine), Jared Lyle (DDI Director), Hayley Mills (CLOSER), Lucie Marie (Sciences Po), Hilde Orten (NSD)

Regrets: Alina Danciu (Sciences Po),  Marta Limmert (Statistics Estonia), Alexandre Mairot (Stethos France - Exastat), Florio Arguillas (Cornell U),  Martine Gagnon (Laval U), Jon Johnson (CLOSER), Kaia Kulla (Statistics Estonia), Knut Wenzig (German Institute for Economic Research) 

Chair: Anja Perry; Note taker - Hayley

Agenda/Notes:

1 Previous Meeting notes - June 2nd, 2020

  •  Accepted. 

2 Round Table - DDI Training Events/Requests received

  • EDDI 2020 (Dec 1-2)
    • Jane contacted Jon if we can provide EDDI with a quick update about the progress and activities of this group. Potentially in the closing session. 
    • Tutorials
      • Arofan and Hilde - CDI DDI 
      • Achim - DDI CDI - code generation for developers. 
      • DDI-C and DDI-L - re-use the introduction tutorial from EDDI 2019 which Hilde and Benjamin did. Hilde contacted Benjamin to see if he would like to run this tutorial with Jane. ACTION: Arofan and Hilde to submit the abstract on their behalf.  Due Sunday July 12.
  • Webinars- CDI MRT group used to recruit reviewers for CDI. Four have been completed and four more to do. Next webinar for National statistical offices. Material could be reused for training.
  • CODATA event in October, see below.

3 Reports from the sub groups

  • Reminder: You can use Confluence to work together as a group, Anja created sub pages for each group. If you need editor permission issues see Wendy.
  • Slide Review group (Chair - Hayley)
    • Most slides have been reviewed, but several still being finalised before sharing with Arofan. ACTION: Hayley to set up meeting with Arofan to discuss progress and feedback. 
    • Exercises
      • Useful for both audience and trainers.
      • ACTION: All to send any existing exercises to the WG. 
      • ACTION: Arofan to find and share Australian Aging longitudinal study training set exercise. 
    • Next step - how do we use these activities both in person and can these be used virtually? - ACTION: Slide review WG to discuss with Arofan.
    • Tools
      • Propose that we do not mention tools in training library slide decks, but can be referred to in tutorials as these are time specific.
      • Arofan - We could give tours and run through the tool page on the DDI website. 
      • Jared - This will have an owner in the future so we can coordinate with them. We can use the training library as a reason to persuade people to add their tools. 
    • New slide decks
      • Related to Gap analysis group. This working group will review the slide produced by the Gap analysis group. 
      • Should think about how we prioritise the creation of new slide decks (particularly detailed training), we propose that new decks are created when there are training requests or when there are DDI changes.
    • Existing detailed slide decks
      • There are many existing slide decks which are more low level/detailed. We need to ensure these do not get lost and are reused.
      • ACTION: Hayley to share the existing slides.
  • Gap Analysis group (Chair - Dan)
    • Meet every two weeks usually 
    • Identified gaps and have started producing slides in 7/8 (see May meeting notes) areas identified. 
    • Not likely to be overlapping with the existing detailed slide decks. 
    • When a slide deck has been produced this will be sent to the Slide review Group. 
    • ACTION: Dan to find list of most recent gap areas and send to Anja to add here. 
  • Webpage Update group (Chair - Marta, Update - Jane)
    • Nothing new to report
    • Only had one meeting in the past month
    • Still reviewing webpages
    • More questions than answers regarding process
      • who to change pages
      • who to review and keep pages current
  • Training Opportunities group (Chair - Hilde)
    • Preparing for upcoming events
    • Working on training request form. Soon to be finalised.
    • Arofan - Report on the meeting with Simon (CODATA). Exploring opportunities to work with them in training and whether DDI can be introduced into their training.
      • DDI will be presenting at the event in October. 
      • Lots of possibilities and networks. Six areas of activities ongoing including; a RDM summer school, centres of excellence and plugging in the library, European Open Science Cloud- using DDI training library to test their terminology.
      • Discussions with GoFAIR - talking about doing something at their Symposium on Oct 22-23 (in person and virtual)
      • Will need to decide how we want to work within these networks when more information about each area is known.

4 Report from the Chairs (Anja)

  • Still waiting to hear about the budget proposal, incl. in there is a webinar software license for Zoom webinar
  • Anja’s feedback on DDI YouTube Channel
    • Pre-recording videos is A LOT of work!
    • I published the videos as unlisted, so only the audience had the link (this was useful as the organization paid for the course and therefore restricted the audience).
    • We can post our planned intro videos there if we get the funding
    • Doing webinars through YouTube can be very difficult, webinar software offers tools to better handle the audience. We should make sure to have that kind of software. We can, however, record webinars and publish them on YouTube.
    • I have just run an online class using pre-recorded videos and used YouTube for it. Live sessions were on Zoom.
    • GotoWebinar has been used by Arofan and Hilde and is usable but it is expensive. Zoom webinar is similar. 

5 Citation for the Training Library

  • ACTION: Jane to move this to the top of the agenda for next meeting. 
  • Arofan wrote this discussion paper on how IP rights and citation for the Training Library can be handled. Aim for the paper was not to lose the past discussions. 
  • ACTION: ALL Everyone to read and comment before the next meeting (put comments in as suggestions)
  • Create a DDI working paper which will be on the DDI website
  • ICPSR is an option for producing DOIs
  • Zenodo can be used to publish the slides and DOIs are automatically produced and it works well for versioning. There is already a DDI Training Group folder in Zenodo.
  • How do we list everyone's names? - See Anja’s example for CESSDA 
  • ACTION: Anja to investigate DDI lifecycle (each release has a separate list of contributors). 
  • Jared says we don’t have anything to worry about IP issues, just check with them about the CC licence we will be using.

6 Metadata Tags

  • ACTION: Jane to move this to the top of the agenda for next meeting. 
  • ACTION: ALL Everyone to review the tags suggested for the resources on the website, to be discussed at next mtg
  • Jane put together a Google doc so people can put their comments in
  • Are there more/less to be used?
    • Theme
    • Introductory
    • Audience
    • Language
    • DDI-Codebook
    • DDI-Lifecycle
    • DDI-CDI
    • ???

7 Any other Business

  • No

8 Next meeting

  • Tuesday, August 4, 2020 → Will group members be available? Yes
    • ACTION ALL: if not available, please review items 5 and 6 and put your comments in the documents.
  • Note taker will be Chifundo
  • 9 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)
 Meeting Notes: June 2, 2020

DDI Training Working Group

Tuesday June 2, 2020

9 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)

Zoom-Meeting: https://zoom.us/j/450947130

Group email alias: ddi-training-group@lists.gesis.org

Group information and documents in Confluence

Group information and documents in Google

*Please erase the highlight for your name if you are here!

Present:Jane Fry (Carleton U), Martine Gagnon (Laval U), Dan Gillman (US Bureau of Labor Statistics), Arofan Gregory (Consultant),Chifundo Kanjala (London School of Hygiene & Tropical Medicine), Kaia Kulla (Statistics Estonia), Marta Limmert (Statistics Estonia), Alexandre Mairot (Stethos France - Exastat), Hayley Mills (CLOSER), Lucie Marie (Sciences Po), Hilde Orten (NSD)

Regrets: Anja Perry (GESIS),  Florio Arguillas (Cornell U), Alina Danciu (Sciences Po),  Jon Johnson (CLOSER), Jared Lyle (DDI Director), Knut Wenzig (German Institute for Economic Research) 

Chair: Jane Fry; Note taker - Arofan

Agenda/Notes:

1 Previous Meeting notes - May 5, 2020

Accepted - Yes 

2 Round Table - DDI Training Events/Requests received

  • NADDI (Jane)
    • 2020 cancelled largely as a result of a lack of resources to re-organize completely in the face of the pandemic. There may be webinar activity during that period, but not as a NADDI per se.
      • Thank you to those who volunteered to present (Arofan, Hilde, Martine)
    • NADDI 2021, May 17-19
      • note that these dates have been moved up
  • Dataverse Community Meeting
    • June 17-19 
    • Virtual, Martine is doing one of the presentations on Scholar's Portal. 
    • Jon and Alina on organizing committee
    • Deadline for abstracts is July 12th
  • Other conferences
    • CoData-GoFair
    • Concergence Symposium, Paris, October 22/23rd 
      • DDI Training to present, 
      • proposals due by end of July
  • Training requests received
    • 3 so far, 
      • one handled (Rebekah Silberstein)
      • 2 have not replied - Hilde and Alina followed up, still waiting

3 Reports from the sub groups

  • Slide Review group (Chair - Hayley)
    • Half of the decks in hand, Arofan has for editing
    • Other half are still being looked at
    • Gaps spreadsheet in coordination with Gap Analysis working group
    • Scheduling another meeting soon (next month)
    • US English to be used for point of style
  • Gap Analysis group (Chair - Dan)
    • Looked at Kaia's Data Quality slides to fill an identified gap
    • Other areas are subject of proposals to be taken in turn
    • Expectation is that new decks will be created in a slow/steady fashion, not as a "big bang" 
      • one gap at a time: several topics under construction (3+)
    • Process is being established 
      • release-as-you-go seems likely
  • Webpage Update group (Chair - Marta)
      • Three principles for re-design:
        • Levelled (Intro for beginners, not for experienced users)
        • Terse - not too much content
        • Separate sections which need frequent updates distinct from static sections
      • FAIR principles: under construction - draft https://docs.google.com/document/d/1jkwdeYNo1pGF3RHujT23KngtABdzB1FSqziW7P6AfnI/edit
      •  Getting Started page has been problematic
        • new structure identified. Philosophy: "Make it easy for the beginner - deemphasize technical aspects" 
      • Timing with Jared good: the overall site revision has assigned pages to the Training Group which may not be ours (profiles, markup examples)
      • Training could coordinate materials coming from TC, MRT, etc. 
        • but does not have the expertise to author the substance of these pages. 
        • Could coordinate with Marketing and other groups on this.
      • Hilde: these are currently not training materials, just examples.
        • Needs to be explained fully 
        • also need to make sure they are not too outdated. 
      • Technical review needs to become normal part of the process: 
        • how to implement?
  • Training Opportunities group (Chair - Hilde)

4 Report from the Chairs

  • DDI Scientific Board Annual Mtg, May 18
    • Agenda, check it out, all documents linked 
    • Anja attended for the TG 
      • went well
      • she emphasized that we are not responsible for all of the training activities
    • Comments for others who attended
      • Training in the broadest sense is becoming a more central aspect of the Alliance activities, not just the Training Library
        • the broad perspective was appreciated. 
    • Training seems to be an important strategic objective moving forward, as the SB re-organizes and becomes more active in the coming year.
  • DDI Alliance Annual Meeting of Members, Tues May 26
    • Agenda - check it out, all documents linked
    • Jane attended for the TG
      • gave a brief blurb, then described what we talk about at our mtgs
      • didn’t read over our annual report as it was attached to the email sent out to members before the mtg
      • the only question - what are the names of the members of this grp so they can be thanked :-)
    • importance of training was mentioned elsewhere in the mtg 
      • but it is not all up us to organize and present
    • since there will be extra money in the budget because of the restriction on travel, perhaps it could go towards more videos, webinars, …
      • budget will be approved this month
      • once again, this is not all up to us to do

5 Any other Business

  • Citation/Licensing/IP
    • What citation will we use for items in the training library? Hayley raised this for CLOSER.  
    • The need is to cite things that have been published. 
    • A link from decks which use the library needs a place to cite (DOIs) which can give credit.
    • Can we draft a policy statement regarding licensing, citation, and IP? 
      • All contributions would become IP of the DDI Alliance
      • all citations would have DOIs to cite at a deck level 
      • explore terms of license CC flavor? 
      • Arofan to create initial draft. ToDo
      • we will discuss this at our next mtg
      • then we will run it by Jared and then by the Executive Board
  • DDI YouTube Channel
    • Jared just created a DDI Alliance YouTube channel, inspired by several recent requests to create and post DDI content.  See here:
    • No content yet
    • If you have videos to post, please let Jared know.  This channel can be a single source for DDI content.
    • Question - Can we use this to live broadcast our webinars?
    • we should do a brief video on on items in the Training Library when it is released
  • Metadata tags - Everyone to review for the next mtg - ToDo 
  • are there more/less to be used?
    • Theme
    • Introductory
    • Audience
    • Language
    • DDI-Codebook
    • DDI-Lifecycle
    • DDI-CDI
    • ???
  • Hilde 
    • put the notes from this mtg up on Confluence in a few days, once everyone has a chance to review them? (please, for Jane!)
  • Alexandre - what is your new job? Jane is curious and missed the last mtg!
  • DDI-CDI webinars
    • to be discussed at next mtg
    • how we deal with it, collaborate with others

6 Next meeting

  • Tuesday, July 7, 2020 
    • Regrets: Martine (on vacation), 
  • Note taker will be Chifundo
  • 9 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)
 Meeting Notes: May 6, 2020

DDI Training Working Group

Tuesday May 5, 2020

9 am (EST), 2 pm (UTC), 3 pm (CET), 4 pm (CAT/EET)

Zoom-Meeting: https://zoom.us/j/450947130

Group email alias: ddi-training-group@lists.gesis.org

Group information and documents in Confluence

Group information and documents in Google

Present: Anja Perry (GESIS), Florio Arguillas (Cornell U), Alina Danciu (Sciences Po), Martine Gagnon (Laval U), Dan Gillman (US Bureau of Labor Statistics), Arofan Gregory (Consultant), Kaia Kulla (Statistics Estonia), Marta Limmert (Statistics Estonia), Alexandre Mairot (Sciences Po), Hayley Mills (CLOSER), Hilde Orten (NSD)

Regrets: Jane Fry, Jon Johnson, Chifundo Kanjala, Jared Lyle, Lucie Marie, Knut Wenzig

Chair: Anja Perry; Note taker - Dan

Agenda/Notes:

1 Previous Meeting notes - April 7, 2020

  • No objections to notes from previous meetings.
  • Anja and Jane will send out a meeting password before each session.
  • Alexandre has rejoined. He has a new job and plans to use DDI.
  • Do we need recordings of the meetings? Minutes should be sufficient, and listening to a recording is time consuming. Recordings will not be made. Previous recordings will be deleted.

2 Round Table - DDI Training Events/Requests coming up?

  • Statistics Canada is requesting DDI training (Jane)
    • they do not have any specific needs right now - they are just seeing what is available.
  • NADDI 2020 - http://naddiconf.org/2020/ (Jane)
    • NADDI 2020, week of June 22 - virtual.
    • still trying to figure out the program
    • will probably be one presentation per day (with up to 3 speakers)
  • Dataverse Community Meeting
    • June 17-19
    • don’t know when they will be doing a call for papers
  • Further requests came in through Jared
    • Training Opportunities Group contacted them.
    • Need a process so we can act fast. Surprisingly large number of requests coming in – 3 in one week.
    • Request form is being developed.

3 Reports from the sub groups

Slide Review group (Chair - Hayley)

  • Met with Arofan. He is taking on editor role for Dagstuhl slides.
  • Given Arofan 7 of 12 slide decks. Need final comments from WG on slide decks.
  • Language – UK versus US English? This is needed for consistency.
  • How do we decide what new slide decks get added? Some could be very detailed.
  • Flagged some missing slide decks.

Gap Analysis group (Chair - Dan)

  • Here is the list of gaps the group has found in the training library:
    • Taken from release announcement for Lifecycle 3.3
      • Non-survey data collection (Measurements)
      • Sampling
      • Weighting
      • Questionnaire Design
      • Support for DDI as a Property Graph (properties on items and references)
      • Quality Statement improvements (useful for Eurostat reporting)
      • Note – Classification management is mostly done – see below
    • In response to review of pre-release draft for CDI (some resources already exist, just not in the library)
      • Datum-centered approach
      • Process model
      • Logical data file organization
        • Wide (rectangular files)
        • Tall (event history)
        • Key-value (sensor data)
        • Multi-dimensional (time series, n-cubes)
      • Items not directly associate with either release
        • Names and Labels
        • DDI for Metadata Managers, statistical agencies, and Survey Managers
        • Question bindings
        • General introduction to metadata
        • Description of DDI family
      • Edits to existing training files in the library
        • Variable cascade
        • Classification management
  •  Need to consult CDI development group to develop slides to describe CDI areas. Need a process to make sure new slide decks cover the subjects with the groups that developed the specs

Webpage Update group (Chair - Marta)

  • Needs someone to update and manage DDI web pages. Much of the information is out of date à Who is responsible for this?
  • Identified areas that group will work on:
    • Type of training, eg. Workshops, webinars (that concerns the Workshops page specifically)
    • Theme
    • Introductory
    • Audience
    • Language
    • DDI Codebook
    • DDI Lifecycle
    • DDI CDI
  • Need to make sure the same tags are used for the pages. These tags are useful for filters. We need to agree on those.
  • How do we organize the slide decks / Training Library? These are related ideas. --> ACTION: Group discusses with Arofan

Training Opportunities group (Chair - Hilde)

  • Outside contacts have been made.
  • Training request form under discussion, but not yet complete. It will be implemented on the DDI website --> ACTION: Anja
  • Upcoming conferences are opportunities to offer training: IASSIST, NADDI, EDDI, and others.
  • CODATA is a new opportunity (including RDA) in broad research data management area. There will be a call with CODATA and other partners, maybe partners can be invited to EDDI --> ACTION: Arofan, Jane, Anja, Alina
  • CLOSER wants to organize webinars on practical examples of using DDI, e.g., questionnaire design and data collection; and research data management. More of a marketing event. Coordination with Jared and marketing (Barry) is needed. --> ACTION: Hayley

4 Report from the Chairs

  • Anja took part in Quarterly Coordination Call of the DDI Alliance (between Executive Board, Scientific Board, Marketing Group, DDI Director, and Training Group); ideas from the call:
    • We should work closer to the groups that develop/specify DDI, f.ex. the CDI group to get input from them that can then be reworked into training material; they would also like to see that we give them feedback from a training perspective, so that they can implement that in further output → Gap Analysis Group?
    • They want consistent images, drawings, diagrams throughout and also feedback to the same groups so that everyone uses the same style → Arofan?
    • Prioritization of events in form of a training program, can be worked out with the Marketing Group → Training Opportunities Group
    • Tutorials should go across domains → chairs will discuss this with the Marketing Group
  • A webinar software will be available from ICPSR or from the DDI Alliance
    • Update - this is not available for free so we are looking around for something else.
    • Thank you all for replying to Anja’s mail!
    • The costs for a webinar software was added to the budget proposal.

5 Any other Business

  • DDI Users list
    • Jane sent around the instructions for people to subscribe to it
    • Did everyone get subscribed ok?
  • DDI CDI - Achim
    • Update - email sent out on April 20 about it
    • DDI CDI Review
    • upcoming webinars?
  • EDDI 2020
    • Dec 1-2 (Paris)
    • Jon and Alina on organizing committee
    • Deadline for abstracts is July 12th
    • Update
  • Referencing the library – who or what is named? Alliance, training group, etc? ACTION: