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[Outdated] Pre-restructure TO subgroup meeting minutes

[Outdated] Pre-restructure TO subgroup meeting minutes

Feb 2, 2024

Attendees: 

 

  1. Allan Jenkinson training

    1. “Generally speaking, I am free work hours (9am-630pm CET) Monday-Wednesday”

    2. ON HOLD: Jennifer requested more details about his training needs 1/26. No response yet. 

  2. General training needs re: requests

    1. Create general training materials for youtube, etc

      1. General enough to be applicable

    2. Trainings to show examples, cases 

    3. Have clear tool use examples

  3. Conferences

    1. ACTION: Jennifer to ask organizers at IASSIST about parameters for workshop

    2. Can then ask about people’s availability

  4. Changes in TG subgroup structure

    1. Need Webinar chair

    2. (New) Training Opportunities subgroup to focus on organizing conference workshops

      1. Will likely meet once a month

    3. Training Requests subgroup

      1. Will likely meet as needed

    4. ACTION: Jennifer to email old TO group members with additional details and clearer questions

  5. January webinar on Questions?

  6. DDI-L 4.0 – how will this affect training needs and existing materials? 

    1. To include changes to XML model? Many users are in the process of moving from Codebook to Lifecycle, so such changes could create obstacles

    2. ACTION: Jennifer to bring this up with TWG in March meeting

January 26

Reschedule for next week: Th/F 9/10am ET

 

Attendees: Hilde, Jennifer

 

  1. Training for Recherche Data Gouv debrief

    1. Hilde - need CDI presenter more fluent in French?

    2. Request for concrete exercises for what to use when, and how (leads to Adrian’s ideas?)

  2. Allan Jenkinson training

    1. “Generally speaking, I am free work hours (9am-630pm CET) Monday-Wednesday”

    2. General intro to DDI

      1. “ Writing a personal grant fellowship for my PhD project. Writing the data management plan. Need help with defining / describing the metadata standards”

      2. Data types:

        1. Qualitative questionnaires and quantitative data

        2. Lung function: spirometry

        3. Exercise assessment: VO2 max and spirometry

        4. Cardiac assessment: echocardiography and cardiac MRI

    3. Trainers

      1. Alina Danciu available

      2. Adrian Dusa available?

      3. Arofan contacting CDI group?

    4. Jennifer emailed KL/HM about possible fees

  3. Changes in TG subgroup structure

Dec 15, 2023

Attendees: Adrian, Arofan, Jennifer

 

  1. EDDI notes

    1. From side meeting: Target audiences DDI Audiences and Products.docx

    2. Workshop: 

      1. Maja was sick; Arofan added intro slides

      2. 6 participants,

        1.  1-2 from Stat Spain

        2. One from Tokyo

        3. One from GESIS

        4. Engaged

        5. More users of DDI, less trainers

        6. What are normal numbers? ~10

      3. Had some tech issues

      4. No list of participants emails

        1. Adrian will talk to Irena

      5. Helped that Adrian’s software was open source

        1. Also proved functionality of software

      6. Ultimately worked, inspired greater interest/trust in DDI

        1. Hands-on aspect successful

        2. Single package for data and metadata (priority is audience dependent)

      7. Question of: What software can I use right now

        1. Codebook is limited

        2. Need list somewhere of available tools

  2. Question about tools

    1. Not up-to-date and/or maintained on DDI website

      1. Missing Adrian’s R tools

      2. Jennifer to ask Jared about status of tools db

    2. More training on tools?

    3. Website not strictly our purview - to be Marketing?

  3. France Cohortes training

    1. Can be in English

    2. Training in the cascade variable specifically, as well as in the documentation of variables in general. They would also like to know more about DDI-CDI

  4. Training in Paris in COSMOS week?

    1. Contacted Franck, he’ll bring it to the organizers in a meeting Friday (today). Doesn’t anticipate issues.

  5. Webinar series 

    1. order, dates 

      1. Question (carry over from ‘23) first

      2. 3 “High priority” + one from low priority

      3. Determine 

    2. Move webinar on Questions to early 2024 (mid/late January?)

      1. Question banks, discovering data by searching questions

      2. Creation of reusable questions not as used?

      3. Intention for webinar

        1. Questions/questionnaires in Codebook

        2. Talk about what is being done vs what could be done

        3. Someone from CLOSER (Hayley), Hilde/ESS, Colectica?

    3. SDTL is “low priority” on the list, but perhaps include

    4. Smart metadata?

Allan Jenkinson requested training – Jennifer to contact about January

10 November 2023

 

Attendees: Adrian Dușa, Alicia Urquidi Diaz, Arofan Gregory, Jennifer Zeiger

 

  1. Webinar shortlist

    1. (6) Rich Metadata and Data Quality: The Case for DDI in Promoting Data Reuse

    2. (5) Tools for working with DDI

      1. Two EDDI training FAIRs included this already and will also be included in the webinar in October? - HM

      2. Previous webinar participant request

    3. (4) Developing DDI Applications with Python, R, and GraphQL

      1. Adrian interested in being involved

      2. Perhaps better led by Programmers WG - HM

      3. Previous webinar participant request

    4. (3) Smart Metadata and the Role of DDI in Statistical Production

      1. Previous webinar participant request

    5. (3) DDI Controlled Vocabularies

      1. A webinar was already done on this subject? -HM

    6. (3) Using SDTL

      1. As far as I know there haven't been any webinars or training about this? Perhaps it would be better led by the SDTL WG. -HM

      2. Some limitations due to incompleteness. 

      3. Will need to check in with SDTL WG

      4. SDTH?

    7. Have something for Pre-EDDI next year?

    1. Issues?

    2. ACTION: Go to Scientific Board next: SEND TO ALINA/HAYLEY, they’ll send to SB

  2. EDDI in-person training update
    Discussion of content: Notes - EDDI workshop trainers meeting

    1. Remaining questions: 

      1. Maja, Arofan email sent to finalize sections

        1. Arofan to check with Christophe, organize section IV in response

      2. Temporary license to use Colectica software?

        1. Email Christophe to check in Monday

      3. Times: 15/45/45/45

      4. ACTION: Schedule walkthrough of flow

      5. Collect what is needed so we can inform participants what to download ahead of time

  3. Research Data Gouv (France) in need of general beginners’ training. 

    1. To take place January, 16 14:00 CET  and January, 27 10:00 CET

    2. Trainers: Alina, Lucie, Hilde

  4. Pre-EDDI webinar: takeaways?

    1. Feedback https://drive.google.com/file/d/1ddSl_7MXVPpIJMsJfu6HKsbAjw5emYKK/view?usp=drive_link  

    2. Not what entirely expected/planned, but turned out ok

    3. Two sets of perspectives helpful, well moderated

    4. Seamlessness made it intimidating to ask questions

    5. Very high level

    6. Little time for questions

    7. Alicia wanted it to be less “slick” and less intimidating! ;-)

    8. Blog post with slides and notes

      1. Have post ahead of time with explanation of content, terminology

      2. Example https://blog.archive.org/  

      3. Who will be in charge of this?

    9. Would have helped to have more provision of vocabulary to use / engage

    10. Next year have clearer expectations, coordination with EDDI

  5. EDDI participants/audience

    1. Are participants usually familiar with DDI? 

    2. Arofan - ⅓ people who knew DDI, presenters; ⅓ newer people at institutions using DDI; ⅓ curious people, local people not familiar with DDI

    3. Have tutorials clearly targeted 

    4. ACTION: ASK Allowed to access attendant list?

  6. Data stewardship courses

    1. Schools of Research Data Science, CODATA

      1. Arofan to explore with Simon about involvement

    2. Coursera Research Data Management and Sharing  

    3. RDA

 

NEXT MEETING: December, after EDDI

 

29 September 2023

 

Attendance: Adrian, Alicia, Arofan, Jennifer, Alex Cooper

 

  1. Webinar topic approval process: Process for Setting the DDI Webinar Series Programme-v3.docx

Fiscal vs calendar year

Currently written to calendar year

Provide option for to Alina and Hayley

Scientific Board : Hayley/Alina want them to have final approval. Do they meet often enough to allow for the necessary flexibility?

A happy with input/direction, but worried about delays

Would TWG chairs be happier with webinar series under Marketing (once it exists)? - then less under remit of Scientific Board?

But not cut TO out of loop

Webinar series its own subgroup, under Training and Marketing groups?

 

  1. EDDI in-person training update

    1. Christophe confirmed

    2. Adrian - budget/funding in process

    3. Schedule meeting among presenters: 

      1. And identify what hands on components will be included

ACTION: Jennifer to email presenters to check availability

 

  1. Research Data Gouv (France) in need of general beginners’ training. 

    1. Requesting availability of organization

    2. Hilde as presenter?

 

  1. Pre-EDDI online workshop

    1. Need to update website* - Arofan to talk with Laura

    2. Date confirmed: 20 October, 10am ET

    3. Presenters:

      1. Arofan

      2. Alex - ODESI process, via students

      3. Jennifer - 

      4. Pascal

    4. Discussion and slides

      1. Alex to send description of plans to TO/forward to Pascal

      2. Slides due: Oct 16, Monday: deposit to https://drive.google.com/drive/folders/1iZwybVrZzXwMqNJueQJBYnHh8adqPdL9?usp=drive_link  

      3. Reviewer: Arofan

    5. Outline confirmed:

I. DDI and Technology Evolution (from DTDs for documentation to metadata-driven systems - brief overview) (Arofan)

 

  • Provide slides with links to general webinars/videos for more information - 

 

II. Production of DDI Codebook metadata for ODESI (Alex Cooper, change from Alicia)

 

III. Production of DDI Lifecycle at the National Archive of Computerized Data on Aging (NACDA) - ICPSR (Jennifer)

 

IV. ChatGPT and Metadata - possible uses and enhancements in efficiency (Pascal Heus, Postman)

  1. COSMOS

    1. Jennifer/ICPSR/NACDA to submit paper

15 September 2023

 

Attendance: Jennifer Zeiger, Adrian Dusa, Arofan Gregory, Alicia Urquidi Diaz, Laura Molloy

 

  1. Update EDDI in-person training details (abstract)

    1. Trainers:

      1. Maja, Arofan, Adrian confirmed

        1. Jennifer will send out information for financial coverage from DDI

        2. Check with Alina about Maja’s part to cover

      2. Christophe to confirm availability

 

  1. Pre-EDDI workshop update

    1. How do we plan to highlight or lead people to existing recordings?

    2. Setup:

      1. Highlight AI/forward-looking tech?

        1. Highlight Pascal’s work?, applying AI to data

        2. Look at DDI through tech lens

        3. Shift in direction described on website

        4. Long history with DDI, here are some of the presentations if you’re interested (figure out which ones to highlight) – now tech is changing, DDI wants to help, here’s where we’re going

      2. Outline:

        1. 10-15 min on existing workflows

          1. Brief workflow Codebook

          2. Brief workflow Lifecycle

        2. Learn more - links to existing webinars

        3. Pascal and AI

    3. Date? - Second week of October 

      1. Arofan to nail down Pascal

      2. Alicia will have just come back

    4. Presenters

      1. 10-15 min to discuss manual workflow

        1. Alicia, Codebook - students have set of instructions (Alicia not engaged directly, to run by team), still in some flux

        2. Jennifer, Lifecycle

    5. Next steps: 

      1. Arofan to send out outline for comments (with text for Laura)

      2. Check with Pascal on dates

 

  1. COSMOS - Deadline September 29

    1. From Jared: Insee is pleased to invite the statistical community to submit contributions for the first Conference On Smart Metadata for Official Statistics 2024 (COSMOS 2024), to be held on 11-12 April 2024 in Paris, France. The COSMOS conference is a place where the official statistics community can work together to define, share, use, and manage smart metadata. Please see the call for contributions at http://cosmos-conference.org/2024/cfc.html for details on how to participate

    2. Arofan one of the organizers

    3. TC face-to-face there (Jon), possibly DDI-CDI meeting

    4. Do something as part of program?

      1. Point of event: Forward-looking metadata practices, data producer perspective, microdata management, FAIR

    5. Approaches

    6. Who involved

      1. Jennifer? To check with Jared about ICPSR/DDI coverage

        1. On NACDA work (cross-wave and multi-series)

 

  1. Webinar process update

    1. Now with Arofan

      1. To read through and forward to Jennifer

 

Next meeting September 29

1 September 2023

Attendance: Arofan Gregory, Laura Molloy, Jennifer Zeiger

 

  1. Proposal for EDDI in-person training

    1. Need at least one presenter named

      1. Other names can be TBD

      2. Name Arofan as contact person

    2. Jennifer to follow up with Alina/Hayley about covering Adrian’s travel costs, and update about plan for naming presenters (DONE)

      1. Hayley out til Sept 5, Alina out til next Friday

    3. Arofan to send in today (Friday 9/1)

 

  1. Proposal for pre-conference “Come to EDDI” webinar

    1. Likely more Oct than Sept

    2. Part of webinar series - overview of standards

    3. More tools focused - recordings are basically up-to-date with a couple of exceptions

      1. ChatGPT

      2. Graph QL

      3. International Household Survey Network

    4. 90-minute format (20/20/20)

      1. General overview - historical walkthrough up to…

      2. Cutting-edge tools, radical shift in tech space

      3. QA

    5. Need to change listings? Provide Laura with info (see current listing: CODATA-DDI Training Webinars - CODATA, Committee on Data of the ISC ) 

      1. Better confirmation on participants

        1. Pascal

        2. Eirik (Sikt) - Arofan to reach out in next week

      2. Outline to follow confirmation

 

  1. Webinar process:

    1. Laura’s working on it

 

  1. World Digital Preservation Day event (Nov 2) - able to move webinar to this?

    1. https://www.dpconline.org/events/world-digital-preservation-day

    2. Are we on message or not?

    3. Won’t work this year, but on list for future consideration

Next meeting: Friday, Sept 1

25 August 2023

 

  1. EDDI in-person training proposal due Sept 4

    1. Proposal draft

    2. Possible trainers from Alina:

      1. Slovenian people and EDDI organisers, both very active in the CESSDA community :

        1. Irena Vipavc - Irena.Vipavc@fdv.uni-lj.si - CESSDA training

        2. Maja Dolinar - Irena.Vipavc@fdv.uni-lj.si - More involved in EDDI organizing team

        3. Alina knows them - can help contact them once we have an outline

        4. Kaia Kulla (kaia.kulla@stat.ee) is also an option, and she is East-European and close to the East-European community that will most likely come to EDDI. Adrian Dusa is a very good option too. You have his e-mail I think.

      2. I was also thinking of two persons from Canada : 

        1. Alicia Urquidi Diaz - alicia.urquidi@utoronto.ca

        2. Amber Leahey - amber.leahey@utoronto.ca

          1. (unfortunately, neither Amber nor I (Alicia) will be able to make it to EDDI in person this year. I’ll be there in spirit (i.e. remotely).

          2. We will be at IASSIST next year in Halifax almost with certainty (fingers crossed), and I (Alicia) will be very happy to do in-person training then.)

      3. Also my colleague Lucie Marie could help if nobody else can - lucie.marie2@sciencespo.fr

      4. I was thinking of Rebecca, Hayley's colleague - r.oldroyd@ucl.ac.uk

      5. Adrian

    3. Nos:

      1. Alicia not in person

      2. Hilde not keen

      3. Jennifer arriving too late Monday

      4. Arofan can do part, would rather split parts among others

    4. TRAINER CHOICES

      1. Hayley?

      2. Another person from CLOSER?

      3. Irena

      4. Katja or colleague?

      5. Adrian could use DDI TG budget to be inperson

    5. Topic thoughts:

      1.  Using standards together (Kaia; SIKT project as example)

      2. Highlight three standards

      3. Showcase inhouse tools? - forward-looking stuff

        1. Dataverse? (beyond Scholars portal) ACTION: Alicia to ask Amber for update

          1. UPDATE: Any Canadian institution can join Borealis. Others normally can’t unless 1) sponsored by a Canadian institution, or 2) a user who is granted access to collaborate in a Dataverse through a partner institution. Partner member institutions are listed here.

        2. ChatGPT activities

        3. Use past moderated demos - promote existing recordings

      4. Basic intro best for local metadata profs

    6. Time needed? 

      1. Whole day 

        1. but may conflict with other trainings people are interested in?

    7. Have good slides set up to use (e.g. from Stat Spain training)

 

  1. Pre-conference “Come to EDDI” webinar proposal

    1. Topic should be for beginners, per feedback from EDDI committee and TG

      1. Have this be the intro, and in-person build on that?

      2. OK to repeat intro from virtual training?

      3. Trainers:

        1. Alicia - depends on time demands, date (avail Sept 14-23, 30+)

        2. Jennifer, DDIL

        3. Pascal

      4. ACTION: Arofan to work on framing

      5. Date - Slide to October? (early bird registration ends Oct 28)

 

  1. Side meeting - Hayley/Alina planning or TO?

    1. Intended for larger Training Group

      1. Have regular meeting hybrid

      2. Alina to check intended planner

 

  1. Webinar production process update in-group approval; to be sent to Training Group

    1. Asking for Laura’s input (very busy)

    2. Arofan to send to Jennifer if haven’t heard back from Laura in next few days

     

  2. Webinar topics review update: Jennifer to send topics survey to Training group by Monday

 

22 June 2023

 

Attendance: Alicia, Jennifer, Adrian, Arofan, Laura

 

  1. Webinar production process update in-group approval; to be sent to Training Group

    1. Still cleaning; to finish soon

    2. Concern: Complicated process to manage, many people want to be involved. TO WG needs final say to maintain control over deliverable

    3. Previous version exists from Jane. Not detailed, but was followed

      1. New to be more clear

 

  1. Webinar topics in-group approval; to be sent to Training Group

    1. NUMBERS: Four is starting point. TO CLARIFY WITH ALINA and TWG

      1. Is the EDDI lead-in part of the four?

      2. Online webinars easier for Laura to justify time

    2. Alina’s comment: Developers topic a first choice

      1. Guy at Sikt, written graph QL graph interface with python

        1. He may be interested in running it

    3. CDI holdover from current season; CDI out now, might be worth prioritizing now

    4. SDTL massively undersold by alliance; not often used, not often known about?

      1. Worth checking with devs for update

    5. Controlled Vocab: previous was general. This one would be narrowly about DDI. Hurdle with needing involvement from CV group. Need buy-in from them before including; Check w SANDA

    6. Tools based on tool pres from EDDI

    7. Many requests for hands-on, e.g. through training request form on website

      1. Not Nesstar. Dataverse? 

      2. Involve Odesi/Borealis - need to be part of Borealis community for access. Membership is an institutional process. 

        1. ACTION: Alicia ask Amber for details for entry to Borealis

    8. FAIR is marketing thing. There are tech devs. CDI in Sikt bringing up interesting provenance questions

    9. Smart metadata - engagement with AI; for data producer community

    10. Data quality is hot topic. Jon Johnson just did pres in UK on reusability stats with DDI

    11. French doesn’t need to be part of webinar project, but should exist in some form - Outreach activity - bring to marketing group?

    12. Spanish great addition to webinar project - Outreach activity - bring to marketing?

    13. Many requests for Dev focused things

      1. Person using python at Sikt (see above); Larry working with R; Adrian working on this

      2. Languages that appeal to younger crowd

      3. Pascal at Postman working with graphQL

    14. Hand some to marketing?

      1. French and Spanish lang

      2. Tools - Depending on how tools will be presenting in DDIA site, and/or existing materials

 

  1. Presenting webinar topics 

    1. Bring forward with questions to Training group:

      1. What is needed for slides over the coming year? (#11 particularly could feed into library)

      2. Other ideas? 

      3. Some more marketing, some more training. Where is the focus?

        1. Intro in Eng, Fr, Sp, etc seems a better marketing initiative

      4. Others do DDI training. Where is the need? We don’t want to duplicate others’ training offers if they’re public facing. Our intention is to fill in gaps.

    2. Bring to Scientific Board

      1. Cleaner, clearer order of priority

    3. ACTION: Present to TWG in next meeting. Be clear we want input.

      1. Arofan to draft email and pass through TO group before sending to TWG

 

  1. New-to-DDI conferences in-group approval; to be sent to Training Group

    1. Add Conference uRos https://r-project.ro/conference2023.html  

    2. To be finalized via email

 

  1. Feedback from Stat Spain

 

  1. Notes for marketing group

    1. Non-English-language webinars

    2. Tools trainings and information

    3. Reaching out to researchers and presenting DDI as attractive solution

Next meeting: Thursday, June 22, 10am/1600

 

9 June 2023

Attendance: Hilde, Alicia, Alina, Laura, Arofan, Jennifer

 

SciDataCon + RDA plenary

  • Proposal submitted - CDI implementation focus

  • Trainers in mind - Arofan checking

    • Darren Bell UKDA

    • Someone from Sikt (Hilde? Benjamin?)

  • Hybrid/in-person TBA

  • To encourage interested to be in Salzburg

 

Stat Spain training debrief

  • David Salgado out of office

  • Arofan to follow up next week

 

Webinar review process update 

  • Arofan sent outline to Jennifer Tuesday, based on discussions with Laura and Simon

  • Update to clarify process

    • Beginning of FY - TO to come up with list of ideas, put out call of other ideas, create something reasonably final

      • Show to Training and Marketing

      • Final to Scientific Board

  • TO to be in charge of content approval

  • Chair to be contact point

 

Marketing

  • DIscussion at IASSIST

  • Email sent to Jane Fry (chair??), Jon Johnson, Hilde, Alicia, Barry, Lucie, Jared

    • Sam Spencer also interested (in AUS)

  • Hope to reconstitute marketing group