[Outdated] Pre-restructure TO subgroup meeting minutes

Owned by Hilde Orten (Unlicensed)
Last updated: Mar 12, 2024 by Jennifer Zeiger
34 min read

Feb 2, 2024

Attendees: 

 

  1. Allan Jenkinson training

    1. “Generally speaking, I am free work hours (9am-630pm CET) Monday-Wednesday”

    2. ON HOLD: Jennifer requested more details about his training needs 1/26. No response yet. 

  2. General training needs re: requests

    1. Create general training materials for youtube, etc

      1. General enough to be applicable

    2. Trainings to show examples, cases 

    3. Have clear tool use examples

  3. Conferences

    1. ACTION: Jennifer to ask organizers at IASSIST about parameters for workshop

    2. Can then ask about people’s availability

  4. Changes in TG subgroup structure

    1. Need Webinar chair

    2. (New) Training Opportunities subgroup to focus on organizing conference workshops

      1. Will likely meet once a month

    3. Training Requests subgroup

      1. Will likely meet as needed

    4. ACTION: Jennifer to email old TO group members with additional details and clearer questions

  5. January webinar on Questions?

  6. DDI-L 4.0 – how will this affect training needs and existing materials? 

    1. To include changes to XML model? Many users are in the process of moving from Codebook to Lifecycle, so such changes could create obstacles

    2. ACTION: Jennifer to bring this up with TWG in March meeting

January 26

Reschedule for next week: Th/F 9/10am ET

 

Attendees: Hilde, Jennifer

 

  1. Training for Recherche Data Gouv debrief

    1. Hilde - need CDI presenter more fluent in French?

    2. Request for concrete exercises for what to use when, and how (leads to Adrian’s ideas?)

  2. Allan Jenkinson training

    1. “Generally speaking, I am free work hours (9am-630pm CET) Monday-Wednesday”

    2. General intro to DDI

      1. “ Writing a personal grant fellowship for my PhD project. Writing the data management plan. Need help with defining / describing the metadata standards”

      2. Data types:

        1. Qualitative questionnaires and quantitative data

        2. Lung function: spirometry

        3. Exercise assessment: VO2 max and spirometry

        4. Cardiac assessment: echocardiography and cardiac MRI

    3. Trainers

      1. Alina Danciu available

      2. Adrian Dusa available?

      3. Arofan contacting CDI group?

    4. Jennifer emailed KL/HM about possible fees

  3. Changes in TG subgroup structure

Dec 15, 2023

Attendees: Adrian, Arofan, Jennifer

 

  1. EDDI notes

    1. From side meeting: Target audiences DDI Audiences and Products.docx

    2. Workshop: 

      1. Maja was sick; Arofan added intro slides

      2. 6 participants,

        1.  1-2 from Stat Spain

        2. One from Tokyo

        3. One from GESIS

        4. Engaged

        5. More users of DDI, less trainers

        6. What are normal numbers? ~10

      3. Had some tech issues

      4. No list of participants emails

        1. Adrian will talk to Irena

      5. Helped that Adrian’s software was open source

        1. Also proved functionality of software

      6. Ultimately worked, inspired greater interest/trust in DDI

        1. Hands-on aspect successful

        2. Single package for data and metadata (priority is audience dependent)

      7. Question of: What software can I use right now

        1. Codebook is limited

        2. Need list somewhere of available tools

  2. Question about tools

    1. Not up-to-date and/or maintained on DDI website

      1. Missing Adrian’s R tools

      2. Jennifer to ask Jared about status of tools db

    2. More training on tools?

    3. Website not strictly our purview - to be Marketing?

  3. France Cohortes training

    1. Can be in English

    2. Training in the cascade variable specifically, as well as in the documentation of variables in general. They would also like to know more about DDI-CDI

  4. Training in Paris in COSMOS week?

    1. Contacted Franck, he’ll bring it to the organizers in a meeting Friday (today). Doesn’t anticipate issues.

  5. Webinar series 

    1. order, dates 

      1. Question (carry over from ‘23) first

      2. 3 “High priority” + one from low priority

      3. Determine 

    2. Move webinar on Questions to early 2024 (mid/late January?)

      1. Question banks, discovering data by searching questions

      2. Creation of reusable questions not as used?

      3. Intention for webinar

        1. Questions/questionnaires in Codebook

        2. Talk about what is being done vs what could be done

        3. Someone from CLOSER (Hayley), Hilde/ESS, Colectica?

    3. SDTL is “low priority” on the list, but perhaps include

    4. Smart metadata?

Allan Jenkinson requested training – Jennifer to contact about January

10 November 2023

 

Attendees: Adrian Dușa, Alicia Urquidi Diaz, Arofan Gregory, Jennifer Zeiger

 

  1. Webinar shortlist

    1. (6) Rich Metadata and Data Quality: The Case for DDI in Promoting Data Reuse

    2. (5) Tools for working with DDI

      1. Two EDDI training FAIRs included this already and will also be included in the webinar in October? - HM

      2. Previous webinar participant request

    3. (4) Developing DDI Applications with Python, R, and GraphQL

      1. Adrian interested in being involved

      2. Perhaps better led by Programmers WG - HM

      3. Previous webinar participant request

    4. (3) Smart Metadata and the Role of DDI in Statistical Production

      1. Previous webinar participant request

    5. (3) DDI Controlled Vocabularies

      1. A webinar was already done on this subject? -HM

    6. (3) Using SDTL

      1. As far as I know there haven't been any webinars or training about this? Perhaps it would be better led by the SDTL WG. -HM

      2. Some limitations due to incompleteness. 

      3. Will need to check in with SDTL WG

      4. SDTH?

    7. Have something for Pre-EDDI next year?

    1. Issues?

    2. ACTION: Go to Scientific Board next: SEND TO ALINA/HAYLEY, they’ll send to SB

  2. EDDI in-person training update
    Discussion of content: Notes - EDDI workshop trainers meeting

    1. Remaining questions: 

      1. Maja, Arofan email sent to finalize sections

        1. Arofan to check with Christophe, organize section IV in response

      2. Temporary license to use Colectica software?

        1. Email Christophe to check in Monday

      3. Times: 15/45/45/45

      4. ACTION: Schedule walkthrough of flow

      5. Collect what is needed so we can inform participants what to download ahead of time

  3. Research Data Gouv (France) in need of general beginners’ training. 

    1. To take place January, 16 14:00 CET  and January, 27 10:00 CET

    2. Trainers: Alina, Lucie, Hilde

  4. Pre-EDDI webinar: takeaways?

    1. Feedback https://drive.google.com/file/d/1ddSl_7MXVPpIJMsJfu6HKsbAjw5emYKK/view?usp=drive_link  

    2. Not what entirely expected/planned, but turned out ok

    3. Two sets of perspectives helpful, well moderated

    4. Seamlessness made it intimidating to ask questions

    5. Very high level

    6. Little time for questions

    7. Alicia wanted it to be less “slick” and less intimidating! ;-)

    8. Blog post with slides and notes

      1. Have post ahead of time with explanation of content, terminology

      2. Example https://blog.archive.org/  

      3. Who will be in charge of this?

    9. Would have helped to have more provision of vocabulary to use / engage

    10. Next year have clearer expectations, coordination with EDDI

  5. EDDI participants/audience

    1. Are participants usually familiar with DDI? 

    2. Arofan - ⅓ people who knew DDI, presenters; ⅓ newer people at institutions using DDI; ⅓ curious people, local people not familiar with DDI

    3. Have tutorials clearly targeted 

    4. ACTION: ASK Allowed to access attendant list?

  6. Data stewardship courses

    1. Schools of Research Data Science, CODATA

      1. Arofan to explore with Simon about involvement

    2. Coursera Research Data Management and Sharing  

    3. RDA

 

NEXT MEETING: December, after EDDI

 

29 September 2023

 

Attendance: Adrian, Alicia, Arofan, Jennifer, Alex Cooper

 

  1. Webinar topic approval process: Process for Setting the DDI Webinar Series Programme-v3.docx

Fiscal vs calendar year

Currently written to calendar year

Provide option for to Alina and Hayley

Scientific Board : Hayley/Alina want them to have final approval. Do they meet often enough to allow for the necessary flexibility?

A happy with input/direction, but worried about delays

Would TWG chairs be happier with webinar series under Marketing (once it exists)? - then less under remit of Scientific Board?

But not cut TO out of loop

Webinar series its own subgroup, under Training and Marketing groups?

 

  1. EDDI in-person training update

    1. Christophe confirmed

    2. Adrian - budget/funding in process

    3. Schedule meeting among presenters: 

      1. And identify what hands on components will be included

ACTION: Jennifer to email presenters to check availability

 

  1. Research Data Gouv (France) in need of general beginners’ training. 

    1. Requesting availability of organization

    2. Hilde as presenter?

 

  1. Pre-EDDI online workshop

    1. Need to update website* - Arofan to talk with Laura

    2. Date confirmed: 20 October, 10am ET

    3. Presenters:

      1. Arofan

      2. Alex - ODESI process, via students

      3. Jennifer - 

      4. Pascal

    4. Discussion and slides

      1. Alex to send description of plans to TO/forward to Pascal

      2. Slides due: Oct 16, Monday: deposit to https://drive.google.com/drive/folders/1iZwybVrZzXwMqNJueQJBYnHh8adqPdL9?usp=drive_link  

      3. Reviewer: Arofan

    5. Outline confirmed:

I. DDI and Technology Evolution (from DTDs for documentation to metadata-driven systems - brief overview) (Arofan)

 

  • Provide slides with links to general webinars/videos for more information - 

 

II. Production of DDI Codebook metadata for ODESI (Alex Cooper, change from Alicia)

 

III. Production of DDI Lifecycle at the National Archive of Computerized Data on Aging (NACDA) - ICPSR (Jennifer)

 

IV. ChatGPT and Metadata - possible uses and enhancements in efficiency (Pascal Heus, Postman)

  1. COSMOS

    1. Jennifer/ICPSR/NACDA to submit paper