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[Outdated] Pre-restructure TO subgroup meeting minutes

[Outdated] Pre-restructure TO subgroup meeting minutes

Owned by Hilde Orten (Unlicensed)
Last updated: Mar 12, 2024 by Jennifer Zeiger
34 min read

Feb 2, 2024

Attendees: 

 

  1. Allan Jenkinson training

    1. “Generally speaking, I am free work hours (9am-630pm CET) Monday-Wednesday”

    2. ON HOLD: Jennifer requested more details about his training needs 1/26. No response yet. 

  2. General training needs re: requests

    1. Create general training materials for youtube, etc

      1. General enough to be applicable

    2. Trainings to show examples, cases 

    3. Have clear tool use examples

  3. Conferences

    1. ACTION: Jennifer to ask organizers at IASSIST about parameters for workshop

    2. Can then ask about people’s availability

  4. Changes in TG subgroup structure

    1. Need Webinar chair

    2. (New) Training Opportunities subgroup to focus on organizing conference workshops

      1. Will likely meet once a month

    3. Training Requests subgroup

      1. Will likely meet as needed

    4. ACTION: Jennifer to email old TO group members with additional details and clearer questions

  5. January webinar on Questions?

  6. DDI-L 4.0 – how will this affect training needs and existing materials? 

    1. To include changes to XML model? Many users are in the process of moving from Codebook to Lifecycle, so such changes could create obstacles

    2. ACTION: Jennifer to bring this up with TWG in March meeting

January 26

Reschedule for next week: Th/F 9/10am ET

 

Attendees: Hilde, Jennifer

 

  1. Training for Recherche Data Gouv debrief

    1. Hilde - need CDI presenter more fluent in French?

    2. Request for concrete exercises for what to use when, and how (leads to Adrian’s ideas?)

  2. Allan Jenkinson training

    1. “Generally speaking, I am free work hours (9am-630pm CET) Monday-Wednesday”

    2. General intro to DDI

      1. “ Writing a personal grant fellowship for my PhD project. Writing the data management plan. Need help with defining / describing the metadata standards”

      2. Data types:

        1. Qualitative questionnaires and quantitative data

        2. Lung function: spirometry

        3. Exercise assessment: VO2 max and spirometry

        4. Cardiac assessment: echocardiography and cardiac MRI

    3. Trainers

      1. Alina Danciu available

      2. Adrian Dusa available?

      3. Arofan contacting CDI group?

    4. Jennifer emailed KL/HM about possible fees

  3. Changes in TG subgroup structure

Dec 15, 2023

Attendees: Adrian, Arofan, Jennifer

 

  1. EDDI notes

    1. From side meeting: Target audiences DDI Audiences and Products.docx

    2. Workshop: 

      1. Maja was sick; Arofan added intro slides

      2. 6 participants,

        1.  1-2 from Stat Spain

        2. One from Tokyo

        3. One from GESIS

        4. Engaged

        5. More users of DDI, less trainers

        6. What are normal numbers? ~10

      3. Had some tech issues

      4. No list of participants emails

        1. Adrian will talk to Irena

      5. Helped that Adrian’s software was open source

        1. Also proved functionality of software

      6. Ultimately worked, inspired greater interest/trust in DDI

        1. Hands-on aspect successful

        2. Single package for data and metadata (priority is audience dependent)

      7. Question of: What software can I use right now

        1. Codebook is limited

        2. Need list somewhere of available tools

  2. Question about tools

    1. Not up-to-date and/or maintained on DDI website

      1. Missing Adrian’s R tools

      2. Jennifer to ask Jared about status of tools db

    2. More training on tools?

    3. Website not strictly our purview - to be Marketing?

  3. France Cohortes training

    1. Can be in English

    2. Training in the cascade variable specifically, as well as in the documentation of variables in general. They would also like to know more about DDI-CDI

  4. Training in Paris in COSMOS week?

    1. Contacted Franck, he’ll bring it to the organizers in a meeting Friday (today). Doesn’t anticipate issues.

  5. Webinar series 

    1. order, dates 

      1. Question (carry over from ‘23) first

      2. 3 “High priority” + one from low priority

      3. Determine 

    2. Move webinar on Questions to early 2024 (mid/late January?)

      1. Question banks, discovering data by searching questions

      2. Creation of reusable questions not as used?

      3. Intention for webinar

        1. Questions/questionnaires in Codebook

        2. Talk about what is being done vs what could be done

        3. Someone from CLOSER (Hayley), Hilde/ESS, Colectica?

    3. SDTL is “low priority” on the list, but perhaps include

    4. Smart metadata?

Allan Jenkinson requested training – Jennifer to contact about January

10 November 2023

 

Attendees: Adrian Dușa, Alicia Urquidi Diaz, Arofan Gregory, Jennifer Zeiger

 

  1. Webinar shortlist

    1. (6) Rich Metadata and Data Quality: The Case for DDI in Promoting Data Reuse

    2. (5) Tools for working with DDI

      1. Two EDDI training FAIRs included this already and will also be included in the webinar in October? - HM

      2. Previous webinar participant request

    3. (4) Developing DDI Applications with Python, R, and GraphQL

      1. Adrian interested in being involved

      2. Perhaps better led by Programmers WG - HM

      3. Previous webinar participant request

    4. (3) Smart Metadata and the Role of DDI in Statistical Production

      1. Previous webinar participant request

    5. (3) DDI Controlled Vocabularies

      1. A webinar was already done on this subject? -HM

    6. (3) Using SDTL

      1. As far as I know there haven't been any webinars or training about this? Perhaps it would be better led by the SDTL WG. -HM

      2. Some limitations due to incompleteness. 

      3. Will need to check in with SDTL WG

      4. SDTH?

    7. Have something for Pre-EDDI next year?

    1. Issues?

    2. ACTION: Go to Scientific Board next: SEND TO ALINA/HAYLEY, they’ll send to SB

  2. EDDI in-person training update
    Discussion of content: Notes - EDDI workshop trainers meeting

    1. Remaining questions: 

      1. Maja, Arofan email sent to finalize sections

        1. Arofan to check with Christophe, organize section IV in response

      2. Temporary license to use Colectica software?

        1. Email Christophe to check in Monday

      3. Times: 15/45/45/45

      4. ACTION: Schedule walkthrough of flow

      5. Collect what is needed so we can inform participants what to download ahead of time

  3. Research Data Gouv (France) in need of general beginners’ training. 

    1. To take place January, 16 14:00 CET  and January, 27 10:00 CET

    2. Trainers: Alina, Lucie, Hilde

  4. Pre-EDDI webinar: takeaways?

    1. Feedback https://drive.google.com/file/d/1ddSl_7MXVPpIJMsJfu6HKsbAjw5emYKK/view?usp=drive_link  

    2. Not what entirely expected/planned, but turned out ok

    3. Two sets of perspectives helpful, well moderated

    4. Seamlessness made it intimidating to ask questions

    5. Very high level

    6. Little time for questions

    7. Alicia wanted it to be less “slick” and less intimidating! ;-)

    8. Blog post with slides and notes

      1. Have post ahead of time with explanation of content, terminology

      2. Example https://blog.archive.org/  

      3. Who will be in charge of this?

    9. Would have helped to have more provision of vocabulary to use / engage

    10. Next year have clearer expectations, coordination with EDDI

  5. EDDI participants/audience

    1. Are participants usually familiar with DDI? 

    2. Arofan - ⅓ people who knew DDI, presenters; ⅓ newer people at institutions using DDI; ⅓ curious people, local people not familiar with DDI

    3. Have tutorials clearly targeted 

    4. ACTION: ASK Allowed to access attendant list?

  6. Data stewardship courses

    1. Schools of Research Data Science, CODATA

      1. Arofan to explore with Simon about involvement

    2. Coursera https://www.coursera.org/learn/data-management  

    3. RDA

 

NEXT MEETING: December, after EDDI

 

29 September 2023

 

Attendance: Adrian, Alicia, Arofan, Jennifer, Alex Cooper

 

  1. Webinar topic approval process: Process for Setting the DDI Webinar Series Programme-v3.docx

Fiscal vs calendar year

Currently written to calendar year

Provide option for to Alina and Hayley

Scientific Board : Hayley/Alina want them to have final approval. Do they meet often enough to allow for the necessary flexibility?

A happy with input/direction, but worried about delays

Would TWG chairs be happier with webinar series under Marketing (once it exists)? - then less under remit of Scientific Board?

But not cut TO out of loop

Webinar series its own subgroup, under Training and Marketing groups?

 

  1. EDDI in-person training update

    1. Christophe confirmed

    2. Adrian - budget/funding in process

    3. Schedule meeting among presenters: 

      1. And identify what hands on components will be included

ACTION: Jennifer to email presenters to check availability

 

  1. Research Data Gouv (France) in need of general beginners’ training. 

    1. Requesting availability of organization

    2. Hilde as presenter?

 

  1. Pre-EDDI online workshop

    1. Need to update website* - Arofan to talk with Laura

    2. Date confirmed: 20 October, 10am ET

    3. Presenters:

      1. Arofan

      2. Alex - ODESI process, via students

      3. Jennifer - 

      4. Pascal

    4. Discussion and slides

      1. Alex to send description of plans to TO/forward to Pascal

      2. Slides due: Oct 16, Monday: deposit to https://drive.google.com/drive/folders/1iZwybVrZzXwMqNJueQJBYnHh8adqPdL9?usp=drive_link  

      3. Reviewer: Arofan

    5. Outline confirmed:

I. DDI and Technology Evolution (from DTDs for documentation to metadata-driven systems - brief overview) (Arofan)

 

  • Provide slides with links to general webinars/videos for more information - 

 

II. Production of DDI Codebook metadata for ODESI (Alex Cooper, change from Alicia)

 

III. Production of DDI Lifecycle at the National Archive of Computerized Data on Aging (NACDA) - ICPSR (Jennifer)

 

IV. ChatGPT and Metadata - possible uses and enhancements in efficiency (Pascal Heus, Postman)

  1. COSMOS

    1. Jennifer/ICPSR/NACDA to submit paper

15 September 2023

 

Attendance: Jennifer Zeiger, Adrian Dusa, Arofan Gregory, Alicia Urquidi Diaz, Laura Molloy

 

  1. Update EDDI in-person training details (abstract)

    1. Trainers:

      1. Maja, Arofan, Adrian confirmed

        1. Jennifer will send out information for financial coverage from DDI

        2. Check with Alina about Maja’s part to cover

      2. Christophe to confirm availability

 

  1. Pre-EDDI workshop update

    1. How do we plan to highlight or lead people to existing recordings?

    2. Setup:

      1. Highlight AI/forward-looking tech?

        1. Highlight Pascal’s work?, applying AI to data

        2. Look at DDI through tech lens

        3. Shift in direction described on website

        4. Long history with DDI, here are some of the presentations if you’re interested (figure out which ones to highlight) – now tech is changing, DDI wants to help, here’s where we’re going

      2. Outline:

        1. 10-15 min on existing workflows

          1. Brief workflow Codebook

          2. Brief workflow Lifecycle

        2. Learn more - links to existing webinars

        3. Pascal and AI

    3. Date? - Second week of October 

      1. Arofan to nail down Pascal

      2. Alicia will have just come back

    4. Presenters

      1. 10-15 min to discuss manual workflow

        1. Alicia, Codebook - students have set of instructions (Alicia not engaged directly, to run by team), still in some flux

        2. Jennifer, Lifecycle

    5. Next steps: 

      1. Arofan to send out outline for comments (with text for Laura)

      2. Check with Pascal on dates

 

  1. COSMOS - Deadline September 29

    1. From Jared: Insee is pleased to invite the statistical community to submit contributions for the first Conference On Smart Metadata for Official Statistics 2024 (COSMOS 2024), to be held on 11-12 April 2024 in Paris, France. The COSMOS conference is a place where the official statistics community can work together to define, share, use, and manage smart metadata. Please see the call for contributions at http://cosmos-conference.org/2024/cfc.html for details on how to participate

    2. Arofan one of the organizers

    3. TC face-to-face there (Jon), possibly DDI-CDI meeting

    4. Do something as part of program?

      1. Point of event: Forward-looking metadata practices, data producer perspective, microdata management, FAIR

    5. Approaches

    6. Who involved

      1. Jennifer? To check with Jared about ICPSR/DDI coverage

        1. On NACDA work (cross-wave and multi-series)

 

  1. Webinar process update

    1. Now with Arofan

      1. To read through and forward to Jennifer

 

Next meeting September 29

1 September 2023

Attendance: Arofan Gregory, Laura Molloy, Jennifer Zeiger

 

  1. Proposal for EDDI in-person training

    1. Need at least one presenter named

      1. Other names can be TBD

      2. Name Arofan as contact person

    2. Jennifer to follow up with Alina/Hayley about covering Adrian’s travel costs, and update about plan for naming presenters (DONE)

      1. Hayley out til Sept 5, Alina out til next Friday

    3. Arofan to send in today (Friday 9/1)

 

  1. Proposal for pre-conference “Come to EDDI” webinar

    1. Likely more Oct than Sept

    2. Part of webinar series - overview of standards

    3. More tools focused - recordings are basically up-to-date with a couple of exceptions

      1. ChatGPT

      2. Graph QL

      3. International Household Survey Network

    4. 90-minute format (20/20/20)

      1. General overview - historical walkthrough up to…

      2. Cutting-edge tools, radical shift in tech space

      3. QA

    5. Need to change listings? Provide Laura with info (see current listing: CODATA-DDI Training Webinars - CODATA, Committee on Data of the ISC ) 

      1. Better confirmation on participants

        1. Pascal

        2. Eirik (Sikt) - Arofan to reach out in next week

      2. Outline to follow confirmation

 

  1. Webinar process:

    1. Laura’s working on it

 

  1. World Digital Preservation Day event (Nov 2) - able to move webinar to this?

    1. https://www.dpconline.org/events/world-digital-preservation-day

    2. Are we on message or not?

    3. Won’t work this year, but on list for future consideration

Next meeting: Friday, Sept 1

25 August 2023

 

  1. EDDI in-person training proposal due Sept 4

    1. Proposal draft

    2. Possible trainers from Alina:

      1. Slovenian people and EDDI organisers, both very active in the CESSDA community :

        1. Irena Vipavc - Irena.Vipavc@fdv.uni-lj.si - CESSDA training

        2. Maja Dolinar - Irena.Vipavc@fdv.uni-lj.si - More involved in EDDI organizing team

        3. Alina knows them - can help contact them once we have an outline

        4. Kaia Kulla (kaia.kulla@stat.ee) is also an option, and she is East-European and close to the East-European community that will most likely come to EDDI. Adrian Dusa is a very good option too. You have his e-mail I think.

      2. I was also thinking of two persons from Canada : 

        1. Alicia Urquidi Diaz - alicia.urquidi@utoronto.ca

        2. Amber Leahey - amber.leahey@utoronto.ca

          1. (unfortunately, neither Amber nor I (Alicia) will be able to make it to EDDI in person this year. I’ll be there in spirit (i.e. remotely).

          2. We will be at IASSIST next year in Halifax almost with certainty (fingers crossed), and I (Alicia) will be very happy to do in-person training then.)

      3. Also my colleague Lucie Marie could help if nobody else can - lucie.marie2@sciencespo.fr

      4. I was thinking of Rebecca, Hayley's colleague - r.oldroyd@ucl.ac.uk

      5. Adrian

    3. Nos:

      1. Alicia not in person

      2. Hilde not keen

      3. Jennifer arriving too late Monday

      4. Arofan can do part, would rather split parts among others

    4. TRAINER CHOICES

      1. Hayley?

      2. Another person from CLOSER?

      3. Irena

      4. Katja or colleague?

      5. Adrian could use DDI TG budget to be inperson

    5. Topic thoughts:

      1.  Using standards together (Kaia; SIKT project as example)

      2. Highlight three standards

      3. Showcase inhouse tools? - forward-looking stuff

        1. Dataverse? (beyond Scholars portal) ACTION: Alicia to ask Amber for update

          1. UPDATE: Any Canadian institution can join Borealis. Others normally can’t unless 1) sponsored by a Canadian institution, or 2) a user who is granted access to collaborate in a Dataverse through a partner institution. Partner member institutions are listed here.

        2. ChatGPT activities

        3. Use past moderated demos - promote existing recordings

      4. Basic intro best for local metadata profs

    6. Time needed? 

      1. Whole day 

        1. but may conflict with other trainings people are interested in?

    7. Have good slides set up to use (e.g. from Stat Spain training)

 

  1. Pre-conference “Come to EDDI” webinar proposal

    1. Topic should be for beginners, per feedback from EDDI committee and TG

      1. Have this be the intro, and in-person build on that?

      2. OK to repeat intro from virtual training?

      3. Trainers:

        1. Alicia - depends on time demands, date (avail Sept 14-23, 30+)

        2. Jennifer, DDIL

        3. Pascal

      4. ACTION: Arofan to work on framing

      5. Date - Slide to October? (early bird registration ends Oct 28)

 

  1. Side meeting - Hayley/Alina planning or TO?

    1. Intended for larger Training Group

      1. Have regular meeting hybrid

      2. Alina to check intended planner

 

  1. Webinar production process update in-group approval; to be sent to Training Group

    1. Asking for Laura’s input (very busy)

    2. Arofan to send to Jennifer if haven’t heard back from Laura in next few days

     

  2. Webinar topics review update: Jennifer to send topics survey to Training group by Monday

 

22 June 2023

 

Attendance: Alicia, Jennifer, Adrian, Arofan, Laura

 

  1. Webinar production process update in-group approval; to be sent to Training Group

    1. Still cleaning; to finish soon

    2. Concern: Complicated process to manage, many people want to be involved. TO WG needs final say to maintain control over deliverable

    3. Previous version exists from Jane. Not detailed, but was followed

      1. New to be more clear

 

  1. Webinar topics in-group approval; to be sent to Training Group

    1. NUMBERS: Four is starting point. TO CLARIFY WITH ALINA and TWG

      1. Is the EDDI lead-in part of the four?

      2. Online webinars easier for Laura to justify time

    2. Alina’s comment: Developers topic a first choice

      1. Guy at Sikt, written graph QL graph interface with python

        1. He may be interested in running it

    3. CDI holdover from current season; CDI out now, might be worth prioritizing now

    4. SDTL massively undersold by alliance; not often used, not often known about?

      1. Worth checking with devs for update

    5. Controlled Vocab: previous was general. This one would be narrowly about DDI. Hurdle with needing involvement from CV group. Need buy-in from them before including; Check w SANDA

    6. Tools based on tool pres from EDDI

    7. Many requests for hands-on, e.g. through training request form on website

      1. Not Nesstar. Dataverse? 

      2. Involve Odesi/Borealis - need to be part of Borealis community for access. Membership is an institutional process. 

        1. ACTION: Alicia ask Amber for details for entry to Borealis

    8. FAIR is marketing thing. There are tech devs. CDI in Sikt bringing up interesting provenance questions

    9. Smart metadata - engagement with AI; for data producer community

    10. Data quality is hot topic. Jon Johnson just did pres in UK on reusability stats with DDI

    11. French doesn’t need to be part of webinar project, but should exist in some form - Outreach activity - bring to marketing group?

    12. Spanish great addition to webinar project - Outreach activity - bring to marketing?

    13. Many requests for Dev focused things

      1. Person using python at Sikt (see above); Larry working with R; Adrian working on this

      2. Languages that appeal to younger crowd

      3. Pascal at Postman working with graphQL

    14. Hand some to marketing?

      1. French and Spanish lang

      2. Tools - Depending on how tools will be presenting in DDIA site, and/or existing materials

 

  1. Presenting webinar topics 

    1. Bring forward with questions to Training group:

      1. What is needed for slides over the coming year? (#11 particularly could feed into library)

      2. Other ideas? 

      3. Some more marketing, some more training. Where is the focus?

        1. Intro in Eng, Fr, Sp, etc seems a better marketing initiative

      4. Others do DDI training. Where is the need? We don’t want to duplicate others’ training offers if they’re public facing. Our intention is to fill in gaps.

    2. Bring to Scientific Board

      1. Cleaner, clearer order of priority

    3. ACTION: Present to TWG in next meeting. Be clear we want input.

      1. Arofan to draft email and pass through TO group before sending to TWG

 

  1. New-to-DDI conferences in-group approval; to be sent to Training Group

    1. Add Conference uRos https://r-project.ro/conference2023.html  

    2. To be finalized via email

 

  1. Feedback from Stat Spain

 

  1. Notes for marketing group

    1. Non-English-language webinars

    2. Tools trainings and information

    3. Reaching out to researchers and presenting DDI as attractive solution

Next meeting: Thursday, June 22, 10am/1600

 

9 June 2023

Attendance: Hilde, Alicia, Alina, Laura, Arofan, Jennifer

 

SciDataCon + RDA plenary

  • Proposal submitted - CDI implementation focus

  • Trainers in mind - Arofan checking

    • Darren Bell UKDA

    • Someone from Sikt (Hilde? Benjamin?)

  • Hybrid/in-person TBA

  • To encourage interested to be in Salzburg

 

Stat Spain training debrief

  • David Salgado out of office

  • Arofan to follow up next week

 

Webinar review process update 

  • Arofan sent outline to Jennifer Tuesday, based on discussions with Laura and Simon

  • Update to clarify process

    • Beginning of FY - TO to come up with list of ideas, put out call of other ideas, create something reasonably final

      • Show to Training and Marketing

      • Final to Scientific Board

  • TO to be in charge of content approval

  • Chair to be contact point

 

Marketing

  • DIscussion at IASSIST

  • Email sent to Jane Fry (chair??), Jon Johnson, Hilde, Alicia, Barry, Lucie, Jared

    • Sam Spencer also interested (in AUS)

  • Hope to reconstitute marketing group

  • Meeting soon?

 

CODATA-RDA Schools of Research Data Science debrief

  • Meeting about curricula

  • So agnostic about standards, hard to fit in DDI

    • Suggested at least a run-down of additional standards

  • Addressing agnosticism in an additional meeting – others could join this meeting, will take place later this month

    • Friday 23rd, 5am EST

    • Jennifer to attend; others interested?

  • Balance of value and effort

 

Develop list of new conferences to become involved in

  • Full list in progress

  • Social science conference list developing. Sent to TO subcommittee for review 5 June

    • All to review in next two weeks; to discuss and finalize next meeting

  • UNECE - closed conferences; Arofan invited in the past

    • Flavio in touch with Arofan? - Arofan to reach out, happy to be contact

    • Scientific board wants to establish relationship with UNECE

    • If contact, Arofan (and SB et al) can get a sense for what those conferences are

 

Meeting with Development committee

  • Jennifer emailed (May 15); to recontact

  • To recontact Sunday evening

 

Other updates

Arofan had chat with Jon Johnson

  • CLOSER working to add metadata management for longitudinal studies to UCL 

  • Jon’s boss very keen

 

(Hilde) CESSDA activity on providing training to data stewards

  • Incorporate DDI?

  • Sikt involved

  • More info TK

 

(Alicia) Summer school/courses for library students Canada-wide

  • Intensive 1-2 weeks, modeled after the DHSI, Digital Humanities school in Victoria, but probably at a much smaller scale (e.g. single track, up to 30 students)

  • Summer school on RDM, focus on metadata

  • Great to have modules

  • Afternoons on specific schemas, demystify metadata standards

    • 3 hr workshop? One on DDI

  • Perhaps for 2024, def for 2025

  • Already had interest - e.g. from an author of https://ecampusontario.pressbooks.pub/canadardm/  

  • Current aim for library students interested in any use of digital, data

 

On French translations of webinars

  • Originally said if first effort works, we’ll do a second more detailed one

On Spanish

  • Should create Sp version (Alicia available to help) closer to Francophone one

  • Researchers in Spain who care about metadata, and other Sp language places we should reach out to

    • Have someone in Mexico to help

    • DDI users in Latin America already

    • Alicia has additional contacts

    • David Salgado a contact

    • Laura has additional contacts in Spain

 

List of proposed webinars

  • TC proposes Controlled Vocabulary webinar

    • Previous effort: DDI Controlled Vocabularies, the CESSDA Workbench, SKOS and XKOS - CODATA, Committee on Data of the ISC  

    • CV group were not interested in participating in past; difficult to do without them

    • Need TC and CV to talk with each other?

    • Hilde and Darren involved; can talk later in summer

    • Alina has email, will follow up with TC

      • Also need translated (FR) slide(s) on CV

        • Want community reviewed, approved (Slide group is working on it; many slides from Sanda available but not reviewed)

      • DDI or XKOS CV?

    • ACTION: Send slide deck from previous webinar (above) to Slide Group; ask how to get more appropriate material; interest in Fr version, but no Eng version yet

  • From previous webinar feedback:

    • DDI implementation in practice

    • How to choose elements properly in DDI in order to build consolidated XML files

    • The use of DDI within an end-to-end statistical production process as a metadata-driven process

    • Software to support the DDI processes

    • Interesting to learn about practical implementations, perhaps in the form of discussions for more technical audiences

    • Further information re: development of standardized tools and dictionaries 

  • Been wanting to do more technical focused stuff

    • Jennifer to reach out to technical folks, have non-event driven work

    • Arofan also wants involvement on CDI side

  • Developers training (once we figure out what it looks like)

Arofan to draw up coherent list of proposals

 

On backburner:

  • EDDI PC requested in-person event in December

19 May 2023

Present: Laura Molloy, Adrian Dușa, Hilde Orten, Jennifer Zeiger

NEXT MEETING: June 9, 10am EDT/1600 CEST

 

NOTE: Annual DDI meeting in Philadelphia on Tuesday, May 30 (1-5pm EDT)

  • Jennifer to contact Alina about presenting, connect with Flavio

  • Agenda (do not edit)

 

SciDataCon + RDA plenary

  • SciDataCon details: 

    • Specify in proposal whether in-person/online

    • Simon supports separate CDI session. CDIF has enough material to stand alone“In terms of the SciDataCon proposal, Simon is supportive of you putting in a separate CDI session if that's what you and the rest of the CDI team I would like to do. As you were saying, the CDIF session will have enough material to stand alone.”

  • Proposal submitted?

    • Last Laura heard, Arofan interested in submitting something on CDI

    • ACTION: Jennifer to clarify with Arofan

  • Trainers confirmed?

 

Statistics Spain training (David Salgado)

  • Date/time confirmed

  • Trainers:

    • Lifecycle: Flavio canceled; Arofan or Franck Cotton will replace

    • Codebook: Alina

    • Tools demo: Adrian

      • Nesstar, SAS, focus on R

  • Have participant list from Spain; registration may not be needed

    • Cannot auto-register

    • ACTION: Jennifer to copy participant list over to common location

 

Webinar review process update

  • Update? 

 

CODATA-RDA Schools of Research Data Science

  • Jennifer registered, May 22

    • Laura recommends be frank

  • Laura to let Hugh know 

 

Develop list of new conferences to become involved in

 

Meeting with Development committee

  • Jennifer emailed (May 15)

 

On backburner:

  • EDDI PC requested in-person event in December

5 May 2023

Present: Arofan Gregory, Laura Molloy, Jennifer Zeiger, Adrian Dusa

Next meeting: 19 May 10am/1600

 

ACTION summary

  1. Jennifer set up meeting with Ingo and any chairs of dev group

  2. Laura to ask Simon re whether hybrid or in person, and whether optional or chosen by selection committee. 

  3. Arofan to run date by David (cc Jared, Jennifer, Alina); ask about registration, how to disseminate/control

  4. Jennifer to attend CODATA-RDA Schools meeting May 22

  5. Jennifer to create list of possible Social Science conferences

 

RDA May 4 event

 

Feedback : "Statistical Agencies Using DDI Metadata Standards: Promoting Transparency and Reusability of Data" on April, 14 2023

https://docs.google.com/presentation/d/1mSLpsgIRF8Dxg9AZ2QEj20JK07WNBksc/edit?usp=sharing&ouid=101356918831263873668&rtpof=true&sd=true  

  • Key points:

    • Could do better: A lot of the information was over my head.  There were process flowcharts depicted that weren't explained/walked through and I was confused.  Portion I understood the best was Dan Gillman, U.S. Bureau of  Labor Statistics 

    • Could do better: More practical focus

    • Requested topics: (bring to developers group?)

      • DDI implementation in practice

      • How to choose elements properly in DDI in order to build consolidated XML files

      • The use of DDI within an end-to-end statistical production process as a metadata-driven process

      • Software to support the DDI processes

      • Interesting to learn about practical implementations, perhaps in the form of discussions for more technical audiences

      • Further information re: development of standardized tools and dictionaries 

    • Need info on where to find DDI formative courses

  • How to build on momentum?

  • Combine training with tool development 

  • Can mention Colectica, but also need to be able to present alternatives, esp. Open source

 

Getting Started page subgroup

  • First interview done, learned a lot

  • Second interview TK

 

List of trainers: 

 

International Data week

  • Proposal deadline for proposals for sessions and individual presentations is 23:59 UTC on Monday 15 May 2023.  The deadline for posters is 23:59 UTC on Wednesday 31 May 2023.

  • Half in-person, half hybrid - ask Simon for preference?

    • In-person can be easier

    • Hybrid has more reach and would produce new recording

    • ACTION: Laura to ask Simon re whether hybrid or in person, and whether optional or chosen by selection committee. 

  • Possible topics

    • WorldFAIR, DDI?

    • DDI-CDI/CDIF (import of structural data to FAIR)

    • General DDI, if hybrid

  • Who presents?

    • Laura will be there

    • Adrian and Jennifer will likely not be in person

    • Recruit people to present on panel?

    • Representatives from Romania going?

 

Statistics Spain training (David Salgado)

  • Taking place 25 May at 16.00-18.00 CEST

  • Zoom booked (via CODATA - thanks Laura!)

  • Topic: General overview, intro to Codebook

  • Trainer(s) - need confirmation: 

    • Flavio (willing if free) - Lifecycle

    • Katja Moilanen (katja.moilanen@tuni.fi) - Codebook

    • Adrian (confirmed)  - Nesstar? Show-and-tell tools demo

    • Alts: 

      • Alina (or colleague)?

      • Arofan

  • Additional questions from Laura:

    • I can start the call for you if required and then hand over the host role once the call is underway, or I can give one of you the login details for the call.  Please let me know which you prefer. 

      • AG: LM to start. 

    • Do you want participants to register for the workshop so you know beforehand who will be attending?  Or do you just want a link for people to use to join on the day?  If you let me know, I can arrange.

      • Registration needed. Cut registration day before event, LM to send list to AG day before event. 

  • ACTION: Arofan to run date by David (cc Jared, Jennifer, Alina); ask about registration, how to disseminate/control

 

Hackathon and incorporating/encouraging tool development 

  • Hackathon successful; biannual meetings planned

  • Demands of open-source

  • Needs of communities

 

Webinar review process update

  • Update : Arofan still working on it 

 

CODATA-RDA Schools of Research Data Science

  • Update from Laura:

    • 1. Would they be interested in principle in a DDI training component?

      • In principle, this would be a possibility in the context of the data stewards strand of the Schools.  (There’s a ‘data science’ strand and a ‘data stewards’ strand.)  We could take this forward by attending the public workshop on 22 May, 14-15 UTC, where they are reviewing the data stewardship curriculum and suggesting DDI materials where we think there would be a good fit. My contact at the Schools specifically encourages us to do so. 

        • Attend meeting, and suggest where DDI might fit, maybe add-on workshop training?

        • ACTION: Jennifer to attend

      • Workshop sign up is here: https://docs.google.com/forms/d/e/1FAIpQLScH1-lnePEnoSoglnLf4GzQs6OreNfwDO_axr5uiAM5tcV_Tw/viewform - this is the same link I put in the meeting notes. 

    • 2. Are they continuing to do any Schools training online or is it all back to being in person? 

      • "The Data Steward training in particular is likely to be mostly online. All that said, the experiential quality of face to face is much better. People are much more willing to buy into the vision if they’ve seen it done in front of them with peers. So we’ll always do face to face teaching as well.”

    • 2b. If the latter how do they fund instructor travel?

      • "Right now we just shake the can and find support as we can. We try and ensure that some of the instructors and the helpers are local to keep costs down.”

 

 

Develop list of new conferences to become involved in

  • Identify desired audiences/topics?

    • Data stewardship

    • Developers?

    • Social scientists

  • Identify conferences/events that apply to those audiences?

    • See International Association for Official Statistics Conference 2022 https://cros-legacy.ec.europa.eu/content/international-association-official-statistics-conference-2022_en

    • Already in works: 

      • RDA May 4th event

      • CODATA-RDA Schools of Research Data Science

    • American Association for Public Opinion Research

      • Can be hard to get on program

    • ISI, Toronto

    • COSM

      • New, Conference on Smart Metadata for Official Statistics

      • April 2024, Paris

      • Will send out call soon

      • Will become annual, 2-day event

      • Intent to start community focused on forward-thinking official statistics methods

    • International Data Week - SciDataCon

      • CODATA workshop/conference and RDA plenary

      • Hillary and Simon

      • Oct 23-26, 2023

    • UN data forum

    • Social science conferences - need someone who knows more about it 

    • Look through Social Sciences Conferences 2025 | Top Events & Workshops

      • Make list of ones that might be relevant

      • Share with TO WG for review

      • Send list to people who might know for more info/recommendations

      • ACTION: Jennifer to look through over next month

 

On backburner:

  • EDDI PC requested in-person event in December

21 April 2023

Present: Hilde, Arofan, Laura, Jennifer

Agenda:

  1. RDA May 4 event update

    1. Presenters: Christophe (Lifecycle), Amber, Arofan (CDI, FAIR), Simon to do intro

    2. Slides being finalized

    3. Promo to come

    4. Arofan to update Laura and Alina and speakers on Monday

 

  1. Proposal for International Data Week

    1. Due date: The deadline for proposals for sessions and individual presentations is 23:59 UTC on Monday 15 May 2023.  The deadline for posters is 23:59 UTC on Wednesday 31 May 2023.

    2. In Salzburg, Austria, 23-26 October

    3. Hybrid meeting; determine whether to make this online/in-person (ask Simon what’s possible)

 

  1. Follow up on Statistics Spain training workshop

    1. Flavio said yes in principle

    2. First training can be in English, they’ll help us develop Spanish-language in time

    3. Need someone to do training (sooner the better?)

      1. ACTION: Arofan to ask:

        1. Flavio

        2. Olivier Dupres

        3. Wendy

        4. Alina (or colleague)

        5. Katja Moilanen (katja.moilanen@tuni.fi)

        6. (Adrian?)

    4. Intro to DDI (Codebook and dissemination) - ~2 hrs (with questions)

    5. Week of May 22 - Thursday, May 25, 1600CST?

      1. ACTION: Laura to check if Zoom available

 

  1. Webinar series review process update

    1. ACTION: Arofan to pull info in last email into official process, send to TO SG for review

 

  1. EDDI PC requested in-person event in December

    1. To discuss later

 

  1. List of known conferences to include in-person events

    1. International Data Week (RDA plenary + CODATA and co) - see #2 above

    2. EDDI 2023

    3. IASSIST 2024

 

  1. Create list of new conferences to become involved in

    1. Identify desired audiences/topics

      1. Data stewardship

    2. Identify conferences/events that apply to those audiences

      1. School of Research Data Science (IDCP Trieste)

        1. Has advisory board

        2. Global - previously online, may change

          1. Have targeted HBCUs in past

        3. Not yet smoothly-oiled machine

        4. ACTION: Laura to ask:

          1. Cover speaker/travel costs?

          2. Going back to in-person meetings?

        5. No DDI module/class yet. 

        6. Upcoming curriculum feedback meeting - all welcome. May 22nd 2023 at 14-15 UTC/16-17 CEST/15-16 BST/10-11 EDT. Sign up https://docs.google.com/forms/d/e/1FAIpQLScH1-lnePEnoSoglnLf4GzQs6OreNfwDO_axr5uiAM5tcV_Tw/viewform  

      2. RDA May 4th event (see #1)

      3. Statistical Offices conference (Toronto?)

        1. Ask Arofan next meeting

      4. See International Association for Official Statistics Conference 2022 https://cros-legacy.ec.europa.eu/content/international-association-official-statistics-conference-2022_en

        1. ACTION: See about next 2023/2024

 

Next meeting: May 5, 10am/1600

 

ACTION SUMMARY

  1. Jennifer: To start spreadsheet of known presenters

  2. Laura: Set up promo for RDA May 4th event

  3. Laura: See if Zoom available for May 22nd 1600 CST training for Stat Spain

  4. Laura: Ask School of Research Data Science

    1. Cover speaker/travel costs?

    2. Transition to in-person?

  5. Arofan: Update Laura, Alina, speakers about RDA May 4 event on Monday, April 24

  6. Arofan: Write proposal for International Data Week (deadline May 15)

  7. Arofan: Contact possible trainers for Stat Spain

  8. Arofan: Finalize webinar series proposal process and disseminate to TO SG

Attendees:

Arofan, Hilde, Adrian, Alina, Laura, Jennifer

 

Spanish Statistical Agency wants DDI training

  • ACTION Alina to follow up

  • ACTION Arofan contacts Spanish-speaking person from Mexico to help with training; otherwise will contact Eurostat

 

Webinar services

  • ACTION Hilde to contact Lucie Marie ASAP re. her presentation and availability. She is in work until Tue next week (28 Feb 2023), back 9 March 2023 (date of event). If not, Hilde Orten or colleague will cover. 

  • Kathryn to work out availability with Arofan

 

Variable cascade

  • Lucie Marie, Kathryn Lavender to confirm

 

Other opportunities

  • COSMOS: need DDI training/outreach?

    • International, English-language event

  • SciDataCon (https://www.scidatacon.org/ )

    • Theme: Celebrating Data Pedagogy

    • Previously did training, successful

    • 31 March 2023, deadline for sessions and papers; 31 May 2023, deadline for posters

    • More technically experienced crowd

    • Topic: Granular data management; pushing CDI and variable-level data management

    • ACTION Arofan to put together proposal

 

Researcher-oriented tools

  • See Adrian’s proposal

  • To bring up at Hackathon in Gothenburg

  • Need concrete recs to give to developers

  • Need common software to use across institutions

  • ACTION Adrian to share info with Ingo

 

ACTION summary

  1. Alina to follow up with Spanish Statistical Agency re: training

  2. Arofan to contact Spanish-speaking person to help with SSA training. Priority Mexico; secondary Eurostat

  3. Hilde to contact Lucie Marie re: Webinar services

  4. Arofan to create proposal for SciDataCon

  5. Adrian to share Researcher tools info with Ingo and at Hackathon

Attendees: Laura Molloy, Hilde Orten, Jared Lyle, Adrian Dușa, Arofan Gregory, Jennifer Zeiger (notetaker), Christophe Dzikowski

 

Notes

  • NADDI

  • Webinar series

    • Add biannual overview trainings?

      • Asynchronous vs live - what are view stats of existing recordings?

        • Need to improve visibility

      • One timed for European and one for NA?

    • Program (website): Jan-Dec; Fiscal (submission): June-May

      • Variable Cascade - March 9 (see below)

      • NADDI - April 20

      • RDA - May 4

      • EDDI - December

      • Couple more topics for autumn?

        • Data collection (question banks, questionnaires) - Sept/Oct?

          • INSEE can

          • Someone who works on question banks - GESIS?

        • Cross-country / comparative surveys?

        • Metadata-driven surveys

          • ADRC? 

  • Making “How to Doc Var w/ DDI-L and CDI - Variable Cascade” first of next program?

    • Before April? Slides already exist

    • A propose early-mid March (before CDI topic stuff comes out)

    • March 7 or 9?

      • Training group meeting on 7th

      • March 9 approved for Variable Cascade

    • Presenter: Haley or colleague? Benjamin? Action items added below

    • Bring up this discussion at training meeting Tues (Arofan)

 

  • Decade of Data collab webinar

    • Website and notes from last meeting

    • Darren and Flavio confirmed

    • Add Christophe/Franck? To confirm

    • Include in webinar series?

      • Laura approaching it as part (budget reasons)

  • Audience - expand to researchers?

    • Open, free course as information resource?

    • Adrian? - put in writing what this needs to be

      • Discuss  next Training Opps meeting

      • Bring up in two larger Training meeting

    • Drexl/World Fair- using DDI as part of summer course

    • Produce package oriented to researchers (outside webinar series)

    • Must be correlated to tools researchers can/already use

      • Corroborate with software developers

      • Dataverse?

    • Address incoming/expanding federal requirements for data archiving

  • Establish connections with developers, post-Hackathon

  • Next meeting: Feb 24th, same time

 

Action items

  • Finalize list of NADDI presenters (Jared)

  • Finalize NADDI summary paragraph (Jared)

  • Add topic bullets to website for NADDI (Jared/Arofan)

  • Variable cascade presenter: Ask Hayley - Closer (Arofan)

  • Variable cascade: Ask Kathryn - ICPSR (Jennifer)

  • Variable cascade: Ask Benjamin - SIKT (Hilde)

  • Send webinar series to Hayley/Simon (Arofan)

  • Written frame of what to do for researchers (Adrian) - target for March

  • Find a new chair - Michelle Edwards?

Training Opportunities: 10 October 2022 meeting minutes

 Attendees:

Hilde, Alina, Christophe, Adrian, Arofan

 Apologies:

Genevieve, Laura

Admin:

_____________

  • New member will join: Jennifer Zeiger (ICPSR)

  • Recent events: Presentation to DCMI, possibility of more engagement

EDDI Training:

______________

Online training on November 28:

 Will CODATA host the webinar? Alina and Hayley will find out from Laura. Registrations will be transferred as a list of e-mail addresses from the event registration.

May need to come up with a way of holding registrations for free events open past the 2-week cut-off. Could CODATA have a "just in time" page directly into the conference system?

 Arofan will take over organizing the tool panel and copy in Alina/Hilde/Hayley in the correspondance. Adrian volunteers to do housekeeping. Christophe to do introductions and moderate questions.

Timing is 1.5 hours for the presentations (incl. questions) and 1 hour for tools. This is a single long Zoom call.

Questions after presentations, and again after tools. 

Francophone tutorial on November 29:

Francophone tutorial is at 2 PM for 3 hours. (Hilde, Simon Hodson, Alina, Christophe) Will meet in advance to discuss.

North American Training Proposal:

_________________________________ 

Now planned for January 25, 2023. Planning document: https://docs.google.com/document/d/1_42oaDqDOskmmecGugc6CXePZvnfK-4UbYDAi7DjrX8/edit

This looks good - follow up with Laura. (Arofan volunteers)

 

Training Requests Follow-Up:

_____________________________

 Arofan to follow up on the recent request. Hilde has done a webinar w/ Hayley and Anja (see below). There is also some interest from Guillaume at INSEE. Christophe has a document which covers the bases, from INSEE. Possible topic for a webinar - modelling a questionnaire in Lifecycle. 

"What Can DDI Do for Comparative Surveys?": https://zenodo.org/record/4584652#.Y0Qxr3ZByUk

 CODATA-RDA Schools Collaboration:

_________________________________

Hilde to explore possibilities for a meeting between Training Opps (plus Hayley) and the CODATA-RDA Schools. This could be a "show-and-tell" meeting. The idea is to come up with a proposed plan of action before involving Simon H (the chair).

 

 Getting Started:

________________

 At the next Training Meeting, propose simple changes to page:

(1) Include "More Reading" list

(2) Re-arrange block of tasks into basic and Advanced (or otherwise simplify)

Not produce a new committee with lots of meetings, but focus in a limited way on the Getting Started page. Maybe dole out tasks to check if things are up to date.

 

 A small group is being formed, per Hayley's e-mail of today. We suggest that Alina could lead this is she has time, focus on limited revision.

 

Other

_______

Christophe:

From the ‘Members’ table on the DDI website, is there a way to discuss issues? Could we have a discussion forum like Modern Stats Confluence (GSIM, etc.)? Christophe will frame up a proposal. This can be presented to Training, and then possibility to the Scientific Board. Should be aligned with  Ingo's ideas about the developer community.

 

Training requests

Arofan:

Original contact  Erin. The actual meeting took place between Arofan and Ana on Thursday January 20, 2022. Ana works for Erin. They want to use DDI but not sure what (Lifecycle, Codebook). She will play a bit with Nesstar. They want to document Political opinion surveys, many running for years. They may start with CB and migrate to Lifecycle.They need to figure out what suits their needs.

Hilde:

Another Training request from  Somaliland statistics department. Arofan will contact them

Possible Topics: DDI Webinar Series 2022

Possible DDI Webinar Series Topics_v2.docx

Here is an overview of the 2021 series: CODATA-DDI Training Webinars - CODATA, Committee on Data of the ISC

Questions from the SG:

Complete notes here: Possible DDI Webinar Series Topics_v2.docx

  • DDI Working Together with Other Standards*/How does DDI relate to other standards (SG)

  • A question related to "Production Flow from Existing Stats Files through DDI Codebook/Lifecycle to DDI-CDI*". Is it technical tools that should be addressed?

Arofan: Yes, the idea was to identify software for different formats and how it would fit into a work flow

  • AGREED - Vive les Metadonnées! A Francophone DDI Tutorial (Topic TBD)* (SG)

Q: How will translation be handled? Consistency is important across naming of specific DDI terms.

A: Cannot translate the technical names, but the definitions and documentation must be. Data librarians are a new and common group - not very technical (You need more hand holding in France for data librarians …)!

Who has bandwidth and is familiar with DDI terminology to do this? 

Laura: more a matter of translating existing slide decks.

Arofan: a selection should be made

Laura: Two steps process: select slide decks that fit in the webinar format, then translate …

Alina has also already some material in French (a recorded webinar) that needs to be upgraded / revised. She wouldn’t do the same thing again. Alina will get in touch with Amber.

Hilde: This is a proposal that will indeed be realized.

  • Developing Community Implementation Guides for DDI-CDI* (Combine with following?)

This and the next are different/should not be combined.   

Q: When is CDI being launched/when will it be available to use? Will be this spring.

  • Developing Community Implementation Guides for DDI-CDI* (Combine with following?)

This and the next are different/should not be combined.   

Q: When is CDI being launched/when will it be available to use? Will it be this year?

Arofan: Hopefully! Should be kept as a separate event.

 

  • Survey of Implementation Examples/Use Cases for DDI-CDI (SG)

Arofan: This will go stale very fast

There will be a training project with generic material.

It doesn't have to be use cases, it can be examples.

There could be a separate part: one on patterns for implementation, the other (more frequently revised) with examples.

Let's sort priorities out .

This will be presented next Tuesday to the group and will collect feedback.

"Métadonnées in French" could take place at EDDI?

Arofan: 

We plan to produce 6 out of this list in 2022

4 sprints should be done before the end of May and funding should be spent. 

If we have 6 of these events, out which:

  • the French one is coordinated by Alina, not Arofan

  • the implementation uses cases does need a lot of work

  • working together with other standards 

  • …

  • We will try to engage other people from other groups but perhaps not within this webinar series?

 

Admin updates Publication of Training Materials and announcement (it’s currently up-to-date and we’re free to use/promote it) https://ddialliance.org/training/training-materials

Training Fair at EDDI Call with Mari and Jon on August 26th

Draft document we used at the meeting August 9 has to be uploaded to Drive before the meeting with Mari and Jon! (Arofan & Hilde will be responsible for the final version, Marta will upload it to Drive) (DONE!)

Last version must be sent to Mari and Jon before the meeting!

Program and contributors

Now is the right time to recruit presenters, Arofan has already started it (vendors first, trainers etc. later), Adrian also volunteered ← Hilde, add him to the EDDI workshops organizers’ list!

 DDI-CDI Webinar 2021

Announcement

CODATA tweet, announcements sent to several mail lists (CODATA-international list, research-dataman, data-science-training), also previous participants of last webinars. If anyone has any further ideas where to announce, then make yourselves heard!

Laura will promote it on DDI users list & DDI Training WG (+Libby?)

Hilde will send it to Mari

Arofan - srg-list 

Slide deck review process

← add slides for oceanography

Training Opps Google Drive upgrade

  1. Current agreement - official webinar series will go HERE, and everything else (regardless of the format - virtual or physical) goes HERE

  2. Marta will clean up our Drive folder (DONE!)

 Food for thought:

we should start working more with promoting/training on DDI, involve people familiar with other standards etc.

one idea: discuss it at a separate meeting for planning our activities for the next year (we should have a separate meeting for that where we make up a draft of our plans and present it to the larger group afterwards → have a follow-up meeting after getting feedback from them)

 

Admin updates

FAIR WEBINAR:

 FAIR webinar went pretty well, not as many people as the last time, but pretty well attended (74 at the most). Pretty well received, didn't get a huge wave of

questions, slow start but then but overall pretty good (however given the time of the year, other workshops, people on holiday, etc).

To do: Satisfaction survey. Everybody can test the survey here: https://sciencespocdsp.eu.qualtrics.com/jfe/preview/SV_erNZqMVTbr6YpGm?Q_CHL=preview&Q_SurveyVersionID=current

Who is sending it ?

How much will the ‘Zoom culture’ continue? Will it change in the future? How popular will these things be moving forward.

Codata webinars: this number of attendees represent a good turnout.

 SLIDE DECK STRATEGY

Jane and Anya have asked the slide deck review group to come up with a strategy about which slide decks will be made available in the library first. The full training group will input on the proposals. On a request from Dan, Hilde has sent a list of upcoming webinars, and also a list of webinar topics to discuss and cover after that.

Will see what they come up with, this is an extension of the library.

 Training requests

 Follow up on requests: The training opportunities group offer requesters to discuss their topics and give advice regarding DDI. One requester first wanted to document their data and then changed their mind. Alina has started to compile a spreadsheet with training requests. (https://docs.google.com/spreadsheets/d/1wcctrLc5pPp73oCHsvkSX8EBLd1xGDJ9/edit#gid=293109588 ). Some discussions have started start but sometimes people re-contact much later. Once they get the information they need, some don't need to discuss further.

One new request from Aarhus University in Denmark, she is interested in DDI Codebook and general introduction to DDI (qualitative interviews and videos). Alina is contacting her by e-mail.

 Webinar reporting

WEBINAR REPORTING

For the first webinar, Arofan wrote a textual report. Jane suggested a spreadsheet-like reporting for stats, but both are good. Clash with the DataVerse conference, and similar information puts a little meaning to the number.

Possible headings for the spreadsheet report:

  • topic of the webinar

  • list it was sent to

  • number of people

  • notes

  • link to the presentation

Engagement, what window was on top etc. is information we have, but all of these don't fit into pure metrics. One thing worth doing is a survey, that might produce the numbers we want to record.

TEXT FOR WEB PAGES/WEBINAR DATES

Agree how to move forward with the text for the DDI web-pages and the content there. Arofan will look into this.

 Alina and Laura work on a feedback survey for the webinars, as well as a list of following webinars.

It's good that DDI Alliance reuses Codata webpages. Laura to send a link for the

DDI Webinar Series Outline for CODATA page

https://docs.google.com/document/d/1hSVgI1v5ZlQQeI812AxpowmZPHUD63dTvb7Ugxg1was/edit?usp=sharing

The same basic text can be used for the webinar pages, and the only difference is dependent on the audience. The announcement for the event is usually similar.

Agree on the text from Laura's work, not compile something from scratch.

Review that document for suitability to the DDI website. 

The most urgent is to agree on the date for webinar 3:

early September, Thursday 2nd as a tentative day, to be confirmed in a two weeks term (check with Codata).

We might recruit Larry and Flavio to present on this.

Peoples' names to be added on the specific webinar page, not on this document.

Adrian to deal with the questions and answers. Laura will deal with the introduction.

Next topic planned for mid-October (21st), and the next after that on early to mid November (Thursday 18th). Dagstuhl at the end of September is also a factor. This deck will be work intensive as slides are not written yet.

EDDI should also be considered. All of these are TBC.

Laura's text to be sent to Jared, after fine-tuning by Arofan. Maybe put out a call for other ideas (on

the DDI list, perhaps) and then announce it. Nice to have a list of topics. Webinar attendees to be asked for potential topics to be discussed. Marta to write an email to the DDI users list: topics are DDI related and format is usually 90 mins (and compile topics on a Google doc). Draft email to be circulated before being actually sent.

 Get a general sense of what people are interested in.

 Preview of the questionnaire to the webinar attendees:

https://sciencespocdsp.eu.qualtrics.com/jfe/preview/SV_erNZqMVTbr6YpGm?Q_CHL=preview&Q_SurveyVersionID=current

IDEAS FOR EDDI

Tutorials around EDDI, usual pretty well attended. We could coordinate with other people to turn that into a training fair.

Idea: Get all the vendors (including commercial) and ask them to present their latest and greatest.

Tools event (free and commercial) together. Idea: Arofan to write an email to all creators of DDI tools we know about. For instance World Bank. They can subsequently organize birds of a feather events.

 Such an event can remove one of the webinar series events, not to duplicate (the software one).

 The EDDI conference needs to approve our idea. Tutorial proposals have to be submitted, but this is not a panel or a program, but an entirely different event to be coordinated with EDDI.

 Training fair, not tools fair, but tools can be a part of that? Possible overlap with the EDDI tutorials.

Must check with the full meeting, early July.

Hilde to contact Barry about the questionnaire design webinar.

Other topics

Something we haven't done is to look on the technical side of things. Perhaps have a book written (O'Reilly or https://www.ubiquitypress.com/ ), search for potential contributors and a professional editor.

Minutes Training Opportunities Group June, 4 2021

One of Marta’s colleagues would be interested in joining the Training Opportunities sub group. She might attend the next meeting of the larger DDI Training Group. 

Best process for documenting training requests

The proposed procedure :

To have one sheet for each request (model enclosed to this e-mail, created by Hilde).

  • To have one row for each contact attempt, with details and outcome. This is in line with the approach that is used to collect call record data

  • As an identifier, we propose the use of the SID number of the request (second column in the automated spreadsheet).

The results would be public, but not the contact attempts. These should be on Google drive.

Use a starting e-mail, provide first links to introduction materials.

TO DO Alina : provide e-mail model to answer requests. Document the process on the google drive (and store model contact forms there too).

Contact requests will be handled by :

Adele – Alina

Jessica – Arofan

Conrad – Arofan is forwarding the request to Jared, Barry

Documentation of webinars/other events

 Jane proposed that the following elements would be documented for the organisation of webinars and other events:

  • the organiser and presenters should be in 2 separate columns. Example - last year CODATA were the organisers for a webinar which we presented at.

  • a column for the conference title (if applicable)

  • a link to the presentation in Zenodo

  • do you want to record the length of the presentation, that is, 3 hrs vs 20 min?

  • looking to the future - do you want to know in-person vs virtual?

The group thinks the number of registrants and of participants, date, duration, presentation, topic, how engaged the participants were (number of questions, for example) is enough information in order to follow our activity.

Are we asked to monitor the outreach activities or the training activities ? Need to clarify more how to work with marketing.

Minutes of DDI Training Opportunities Sub-Group, May 21 2021

Present : Alina DANCIU, Adrian DUSA, Marta LIMMERT, Marta LIMMERT, Arofan GREGORY, Hilde ORTEN, Laura MOLLOY

Welcome, MARTA ! 

1.Organizational – budget request handling

The sub-group needs the help of a consultant. An idea would be to contact the “Marketing Group” on this subject so that the webinar program moves forward

Decision: Contact Marketing Group.

2. Report from the Data Quality Sprint (see draft of slide deck attached the Hilde’s email from May 20 2021)

Revision went pretty well. Arofan, Hilde, Kaia and Alina were present. Hilde sent the draft revised during the sprint to the whole sub-group. The slides qualify for a 1h30 event with questions. This webinar is for autumn. Marta is willing to present the Statistics Estonia part.  

 3. Webinar and Sprint planning

a.       DDI and FAIR webinar

Simon (CODATA) will be a presenter for the FAIR workshop. Possible dates: 17 and 18 Juin 2021.

Decision: Arofan and Simon will present, Laura will do the introduction. Alina will do the questions. Need to find a date. Arofan will talk to Simon to set up the date. Additional sprint meeting on May; 28.

Laura to send an email to the participants in the sprint on May 28 and see if we can start at 9:30/15:30

Prepare the announcement and reach out to Laura and to the Marketing Group by May 28 2021.

Also, it is important to do a rehearsal using the CODATA GoToWebinar Tool.

Post meeting comment: Timing set to Friday June 18th at  9:00 EDT/15:00 CEST/16:00 EET.

b.       DDI-CDI webinar Sprint meeting

DDI-CDI Sprint on May 24. Will be working on a slide deck that Arofan and Hilde presented at EDDI 2020. A possible presenter would be Darren Bell, but it’s too early to make a decision.

Coordination with the CODATA Summer Training School? Laura thinks it would be helpful to define a specific issue we want to work on. It would probably not be a part of Core-Curriculum, but an additional track on data stewardship.

Laura can distribute the announcements of the events to the schools. She could also contact the co-chairs of the schools on these subjects.

4. Follow-up on training requests and recording of documentation

 Procedure : we get in touch with people contacting us on DDI training issues.

Decision: Alina will get back to Jane with respect to GDPR issues, when it comes to reporting on the follow-up of the requests using the personal data of the solicitors.

Possible solution : provide tracks in a report (for example, listing activities we do and provide metrics. Another idea : provide the date of the follow up and action we took.

5. Confluence page for our group

Hilde is looking at it, Alina can help and/or take over.

 

 

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