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TO meeting minutes

TO meeting minutes

Attending: Jon, Chloe, Kaia, Chantal, Jennifer, Julie

  1. Confirm who is next to update the Conferences list

    1. November: Chantal

    2. December (skip)

    3. January: Chloe

    4. February: Irene

    5. March: Jennifer

    6. April: Jon

    7. May: Julie

    8. June: Kaia

  2. CDSP training 

    1. Request to train 2 newest developers, wanted broad intro to DDI (C and L).

    2. Julie did theoretical part, Chantal presented on Colectica and StatsCan

    3. Seemed happy with Julie’s part

    4. Phillippe offered a lot of information

    5. No reaching out or follow-up questions

    6. Remaining question - no current slide deck targeted to developers

      1. First version from Alina et al, Jon reviewed v1, feedback not great

      2. Julie focused on conceptual and context differences of Codebook and Lifecycle, ways to adapt to end goal. Came out quite dense

        1. Took material from existing slide decks

        2. How to go from that experiment to formal slide deck

        3. When to test slides again?

        4. Ask people at Hackathon if new people are starting on their teams

  3. EDDI - any stray threads? 

  4. IASSIST - Deadline December 19

    1. Two options for proposals: 

      1. Presentations will be allotted 10 minutes to give a talk, summarize a paper, or walk listeners through a poster. Presentations will be grouped with others to make up an hour session (including Q&A). 

      2. A block will be assigned a full hour (a complete session) and can take the format of a panel, roundtable discussion, or anything else you’re thinking about -- creativity encouraged!

    2. Roundtables and panels are tough online

    3. Julie and Jennifer could do a broad intro, plus general examples of DDI use, where you can find DDI metadata without knowing

      1. Jennifer to draft a proposal and send to Julie

    4. In case it’s useful, here’s the digital version of the poster DDI TWG used last year

  5. To be Belgian State Archive / EDDI summer school 2026 (5-7 May)

    1. Half-day training - looking for someone to help

    2. A lot of textual data archivists, qualitative

    3. Catalogue-y things, controlled vocabularies

    4. Qual Group might help

  1. SciencePo training - will have more details after Sept 15

  2. AAPOR short course

    1. Kathryn will contact SB for volunteers and/or guidance

    2. WAPOR / ESRA - app in from CNRS for 2027

  3. The conference list is in need of updating and management. We could use a couple of volunteers to help.

    1. Rolling system (Jennifer will compile an alphabetized list of members)

    2. Julie to take September

    3. Jennifer will update list to add links

  4. Transition meeting schedule to as needed?

    1. Floating meeting and/or every 2 months, maybe a break over summer

    2. Decision - check conferences / requests each month, keep meeting in calendar, cancel if we don’t need it. 

  5. EDDI check-in

    1. Chloe/Alina pre-conference, Hilde has lightning talk – no confirmation yet about acceptance

    2. May need help for materials

  6. CNRS participating in answer to call re: CDIF

    1. Will be part of work package, on training part

    2. Deadline next Thursday

    3. May be opportunities to provide training

Attending: Chantal, Jon, Jennifer, Chloé, Kaia

  1. AAPOR Short Courses (see other courses) - submit for DDI training?

    1. DDI hasn’t had presence in a while, good time to try to reengage, massive conference

    2. Previously did a DDI road show that had low turnout

    3. How DDI can help facilitate surveys.

      1. European applications would be interesting for US audience

      2. NACDA’s portal

    4. Include Barry for ideas for good content

    5. Instructors should probably be American.

    6. Virtual classes and option. In-person courses less competitive, requirements for virtual attendance quite high

  2. DDI Learn pages: Researchers and Data Managers

    1. From Jared:  We are now seeking your input about the “How Researchers Use DDI” (https://ddialliance.org/how-researchers-use-ddi ) and the "How Data Managers Use DDI" (https://ddialliance.org/how-data-managers-use-ddi ) web pages to ensure they clearly communicates the value and practical applications of DDI users.  We would greatly appreciate your help reviewing and providing feedback about the content. 

If you have suggestions for improvements, clarifications, or additional points that should be included, please reply to this email.  Thank you very much for your time and support in helping us improve the DDI user experience.

  1. Add notes on these pages to DDI Learn website review; will add concrete recs over next month and deliver after meeting discussion in August

  1. EDDI

    1. Hoping to set up a small archives event, about community and support provided by the community. 

      1. Need someone from TWG or TO/R to do 30 min on resources, examples

      2. From Alina to K/C: From Alina: We plan to organise a workshop for smaller archives the Monday before the conference, on December 1st. We will have people speaking about DDI in general, then some archives presenting their work & people presenting tools.

We think a presentation of the DDI Training WG ressources and work - and the possibility to get a training would be of interest to people attending the workshop. Do you plan coming to EDDI? If yes, can we count on you to present that? Or maybe someone else from the group might do it?

  1. International Data Curation conference in Croatia - good adjacent conference to IASSIST/ESRA but more data manager. Deadline 30 September.

Attending: Kaia, Jennifer

Apologies: Chantal, Chloe

  1. Discuss Getting Started website review

    1. These pages controlled by the TC, so all changes will go through them

  2. Next steps: Learn pages

    1. Jared has control over the Learn pages, so we can work with him directly to make changes

    2. Jared requested a reorganization of the Training Materials page

    3. Changes can be reviewed/discussed via email

Attending: Chantal, Jennifer, Kaia, Chloé

  1. Announcements / issues? - none

  2. Discuss DDI Learn website review

    1. KK: Have tools imbedded in the website; or include a note on when last updated

    2. CH: every time click on introduction and have to start over

    3. CH: request page: show examples, bits of what trainings look like (slides, video clips, etc) 

  3. Next steps

    1. JZ to make new doc for Getting Started pages: DDI Getting Started website review

    2. Want to better understand the relationship between Getting Started and Learn

    3. Figure out which notes can be requests directly to Technical Committee, which require additional content

Apr 9, 2025

Attending: Kaia, Julie, Jennifer

 

  1. Organizing a review:

  1. Review learning sections on DDI Alliance website

  2. Review Slide Group organizational chart (in progress): PublishedDecks.xlsx

  1. Shared document people can add to

    1. Post links to each page to review

    2. And page for structure, hierarchy

    3. One for How to Use DDI page, addl for each element

    4. Add page for other locations on DDI website to investigate

  2. Current comments:

    1. More info on request training page - more inviting, more sexy

    2. Lot of redundancy

Document: DDI Learn websites review

 

February 12, 2025

Attending: Kaia, Jon

 

  1. EDDI side meeting update

    1. Ideas discussed are on hold until DDI website update is further along

    2. Still to think about content – to talk with Kathryn about approach

  2. TWG IASSIST presentation approved

  3. Update on grant training

    1. Alina and Jon running

    2. Met with group yesterday

    3. Split sessions likely

    4. Creation of new material - can help TWG

  4. Question Working Group

    1. Making best practice guides - new materials will crossover with training

  5. What to do for EDDI 2025?

    1. Want to do something broader this year

    2. 3rd track on EDDI for training, mentoring - timing TBD

      1. Can use some existing materials, will need new additional

    3. Plus additional ad hoc huddles

  6. Other upcoming events?

  7. Statistical agencies putting together a working group

    1. Stats Netherlands taking the lead

    2. Meeting next week, notice going out next month

    3. May produce requests for training

October 9, 2024

Attending: Jennifer Zeiger, Chantal Vaillancourt, Julie Lenoir

  1. General updates:

    1. WestEd training October 11. Trainers Alina and Kathryn confirmed 

  2. EDDI Train the Trainers side meeting to take place all day Thursday, Dec 5

    1. Ideas for what to include: add here: EDDI 2024 Train the Trainers

  3. Opportunity to apply for funding for a Train the Trainers for French users, in English

    1. Deadline for application is Nov 4

    2. Timeframe flexible

    3. Call will be repeated regularly, so this is not our only chance

    4. One trainer probably available, perhaps more

    5. Alina looking at the form and will get back to us

    6. Who should principle person on project be? Chantal volunteers as principle. Alina can do coordination. In practice, share work. 

    7. Jennifer to send email

      1. Include note on principle

      2. Question - will this be in person?

  4. Consider: Process for getting volunteers to provide training

    1. Currently: refer to DDI Trainer Interest Questionnaire (Responses), contact all with relevant expertise. Recontact individually after 1-2 weeks.

    2. Other ideas? 

 

Sept 11, 2024

MEETING CANCELED

Updates: 

  1. EDDI Train the Trainers abstract submitted

    1. Jennifer to send poll to TWG members re: interest in participating/leading

  1. Requests:

    1. Jordan Gross-Richmond, AMS Analytics - requester stopped responding

    2. Melissa Lee, WestEd 

      1. Tentatively scheduled for October 11, 18:00-19:30 CET.

      2. Alina Danciu confirmed. Looking for 1-2 more.

  1. EDDI train the trainers workshop

    1. EDDI 2024 Train the Trainers Abstract

    2. Time: 2 days at 3 hours each, or 1 day of 6 hours? Do we need more time?

      1. TBD - what is easier on attendees?

    3. Who can help run? 

      1. Currently: Catherine Yuen, Jennifer Zeiger, Alina Danciu listed

      2. Send poll to TWG to ask who is going and interested?

        1. Consensus - send poll

        2. Irene, Kaia  to see if going

    4. Jennifer to collect materials from last year’s workshop

      1. Abstract and organizational notes on EDDI 23 in-person workshop: 2023

 

  1. Request 1: Jordan Gross-Richmond, AMS Analytics

    1. Arofan contacted

    2. “We are a small firm serving the non-profit sector.  I am interested in identifying cataloging / defining standards for the loads of information we've already collected as well as setting the standard for what  we will collect.”

  2. Request 2: Melissa Lee, WestEd

    1. hoping for a 1-2 hour session, sometime in September or October 2024. Requested September 18 (Wednesday) at 12pm PST / 3pm EST

    2. DDIC and DDIL introduction

    3. “We are a group of researchers working with quantitative data and are interested in learning how to align our codebooks/data to DDI standards for repositories such as ICPSR. We've spent some time digging into the resources on the DDI website but are still feeling like we don't have a grasp of how to do this. Thus, the training I'm seeking would be a "how to" session for DDI Lifecycle or Codebook. 

 

To make the most of the speaker's time I'd also like to open this training up to all researchers at WestEd (not only members of the community of practice) as there may be some researchers not part of our group but would be interested in this so the speaker may also want to do a short intro to the "Why" and "Why" for DDI. ”

 

Attending: Jon, Chantal

  1. Volunteer(s) to keep the Conference spreadsheet up to date?

    1. Jon to help

    2. Combine sources with Marketing

  2. EDDI workshop

    1. Deadline Sept 2

    2. Alina Danciu will help organize

    3. Topic:

      1. Train the Trainers event discussed in TWG at large

        1. From Flavio: Perhaps have this event outside of EDDI?

        2. Jon: 2-day after the conference in-person, working on the materials as well

          1. Leaders? - bring to TWG

          2. Split into groups, discuss

          3. Look back to Dagstuhl - too broad?

          4. Slides in development? Topics to revisit?

      2. Discuss mappings? Or relation to GSIM - relates to focus on NSO

        1. Requests from other groups/standards? - CDI working on this

        2. Maybe hold as webinars? - to check in with Alicia (Jennifer to bring this up in next week’s TWG chairs meeting)

        3. Too soon for December

Attending: Kaia, Chantal, Flavio

Subgroup membership / inclusion on confluence list (TO, Requests)

I’m paring down the email list and meeting invites for these groups so I only include those who want to be.

  1. Opportunities subgroup members:

    1. Identify relevant conferences and track submission deadlines

    2. Determine workshop/event content

    3. Write and submit proposals to the necessary organizations, or ask for volunteers from the TWG to do so

    4. Find people to lead said workshop/event

  2. Requests subgroup members: 

    1. Determine how to best meet a requester’s needs

    2. When we need to organize a training, we’ll discuss it during one or more regular Training Opps meeting(s) 

      1. I’ll notify members as much in advance as possible when these discussions are to take place

      2. If we need to for any reason, we can schedule a separate meeting instead

 

Volunteer(s) to keep the Conference spreadsheet up to date?

  1. To revisit next meeting

 

UN World Data Forum blog (https://unstats.un.org/unsd/undataforum/next/call-for-blogs.html )
Thematic areas: https://unstats.un.org/unsd/undataforum/programme/index.html

  1. Deadline 30 November

  2. Any volunteers to draft an email to the Training Working Group asking for writer(s)? Jennifer will write this

 

EDDI workshop

  1. Deadline Sept 2

  2. Alina Danciu will help organize

  3. Discussed it being a Train the Trainers event

    1. Perhaps have this event outside of EDDI 

    2. DDI is huge 

    3. Discuss mappings? Or relation to GSIM - relates to focus on NSO

      1. Requests from other groups/standards? - CDI working on this

      2. Maybe hold as webinars? - check in with Alicia

      3. This coming EDDI might be too soon

Apr 10, 2024

Attending: Catherine Yuen, Alicia Urquidi Diaz, Nicole James, Kaia Kulla, Irene Koraki Folli

 

  1. Admin items: 

    1. New meeting time?

      1. Maybe start earlier, same day

    2. Do you want to be included on future emails and meeting invites?

      1. Catherine may not make the meetings, but inclusion on emails OK

  2. Start working on assessing, collecting, and (later) producing the materials needed for training

    1. Discuss DDI Audiences document (DDI Audiences and Products.docx)

      1. Feedback

        1. Alicia: Great effort, clarity is valuable

          1. Is the classification and definition of audiences good enough? 

          2. How to make sure we have a useful classification and description of needs

          3. Worth the effort? Good to have overview, and prioritize different ones 

          4. Focus on activities rather than roles. This can make it more targeted. Target on the activity rather than the role/job

            1. There’s a lot of crossover between different roles

            2. Look at data lifecycle and divide it into specific activities

        2. Kaia: add link to statisticians needed

          1. Activity is closely related to role they play - audience not wholly ignorable - it can create issues to not include audience in plans

          2. Differences in how roles are named and how they function between places

          3. Need to include data stewards, not just look at universities

        3. Irene: Do we have statistics on who is using it/how it’s used? Should focus on biggest group of users

        4. Jennifer: Audience division might be more helpful for website, specific task might be more useful for designing training

        5. Researchers  - depends on field and researcher how relevant DDI understanding will be

          1. Distinguish between researchers as producers and as reusers to focus WG activities most helpfully

      2. Audience vs activity

        1. Create table of activities and roles? - need more research to make role-based categories to work

        2. Concentrate on activity, role, or functions (what it’s possible to do)

          1. There must be connections between all these angles

        3. ACTION: Alicia to create table of Audiences and Roles as they stand now

      3. Which audience would be best to initially focus on?

        1. Who are the majority of users? 

        2. Among data producers and researchers, there’s a lot of variation it might be interesting to parse out. Some cases, they’re the same, sometimes researchers are the ones creating, managing, searching for, etc

        3. Focus on activity over role?

        4. Data producers and researchers seem intuitive place to start (data production and data reusing)

    2. Review layout and contents of https://ddialliance.org/learn/training-materials

  3. Training request procedure

    1. Draft:

      1. First response email: Updated_Email to training requests

      2. Update spreadsheet (Training requests detailed)

      3. Assess size and topic of need:

        1. If should be pointed elsewhere: Put requester in contact with them

        2. If need training: in Training Reqs meeting, determine…

          1. Type of training needed (size of group, language, time)

          2. Subject of training

          3. Relevant trainer(s) 

      4. Contact trainer(s), organize meeting time(s)

      5. If necessary: Hold preliminary meeting among trainers to determine course of action

      6. After meeting: update training requests spreadsheets

Mar 13, 2024

Attendees: Catherine Yuen, Kaia Kulla, Jennifer Zeiger, Jieun Jeong

  1. Overview of scope

  2. Review of upcoming conferences (https://docs.google.com/spreadsheets/d/1zm_LXYq6iWiKxKmBLY2zN1NMjfAaFfYwfazYRXPT9gQ/edit?usp=sharing )

    1. EDDI (December) - Train the Trainers

    2. SciDataCon (October?) - ACTION: JZ to check on proposal submitted for 2024

    3. Review spreadsheet: Other conferences to add? Conferences to remove?