TO meeting minutes

February 12, 2025

Attending: Kaia, Jon

1. EDDI side meeting update

   1. Ideas discussed are on hold until DDI website update is further along

   2. Still to think about content – to talk with Kathryn about approach

2. TWG IASSIST presentation approved

3. Update on grant training

   1. Alina and Jon running

   2. Met with group yesterday

   3. Split sessions likely

   4. Creation of new material - can help TWG

4. Question Working Group

   1. Making best practice guides - new materials will crossover with training

5. What to do for EDDI 2025?

   1. Want to do something broader this year

   2. 3rd track on EDDI for training, mentoring - timing TBD

      1. Can use some existing materials, will need new additional

   3. Plus additional ad hoc huddles

6. Other upcoming events?

7. Statistical agencies putting together a working group

   1. Stats Netherlands taking the lead

   2. Meeting next week, notice going out next month

   3. May produce requests for training

October 9, 2024

Attending: Jennifer Zeiger, Chantal Vaillancourt, Julie Lenoir

1. General updates:

   1. WestEd training October 11. Trainers Alina and Kathryn confirmed 

2. EDDI Train the Trainers side meeting to take place all day Thursday, Dec 5

   1. Ideas for what to include: add here: EDDI 2024 Train the Trainers

3. Opportunity to apply for funding for a Train the Trainers for French users, in English

   1. Deadline for application is Nov 4

   2. Timeframe flexible

   3. Call will be repeated regularly, so this is not our only chance

   4. One trainer probably available, perhaps more

   5. Alina looking at the form and will get back to us

   6. Who should principle person on project be? Chantal volunteers as principle. Alina can do coordination. In practice, share work. 

   7. Jennifer to send email

      1. Include note on principle

      2. Question - will this be in person?

4. Consider: Process for getting volunteers to provide training

   1. Currently: refer to DDI Trainer Interest Questionnaire (Responses), contact all with relevant expertise. Recontact individually after 1-2 weeks.

   2. Other ideas? 

Sept 11, 2024

MEETING CANCELED

Updates: 

1. EDDI Train the Trainers abstract submitted

   1. Jennifer to send poll to TWG members re: interest in participating/leading

1. Requests:

   1. Jordan Gross-Richmond, AMS Analytics - requester stopped responding

   2. Melissa Lee, WestEd 

      1. Tentatively scheduled for October 11, 18:00-19:30 CET.

      2. Alina Danciu confirmed. Looking for 1-2 more.

1. EDDI train the trainers workshop

   1. EDDI 2024 Train the Trainers Abstract

   2. Time: 2 days at 3 hours each, or 1 day of 6 hours? Do we need more time?

      1. TBD - what is easier on attendees?

   3. Who can help run? 

      1. Currently: Catherine Yuen, Jennifer Zeiger, Alina Danciu listed

      2. Send poll to TWG to ask who is going and interested?

         1. Consensus - send poll

         2. Irene, Kaia  to see if going

   4. Jennifer to collect materials from last year’s workshop

      1. Abstract and organizational notes on EDDI 23 in-person workshop: 2023

2. Request 1: Jordan Gross-Richmond, AMS Analytics

   1. Arofan contacted

   2. “We are a small firm serving the non-profit sector.  I am interested in identifying cataloging / defining standards for the loads of information we've already collected as well as setting the standard for what  we will collect.”

3. Request 2: Melissa Lee, WestEd

   1. hoping for a 1-2 hour session, sometime in September or October 2024. Requested September 18 (Wednesday) at 12pm PST / 3pm EST

   2. DDIC and DDIL introduction

   3. “We are a group of researchers working with quantitative data and are interested in learning how to align our codebooks/data to DDI standards for repositories such as ICPSR. We've spent some time digging into the resources on the DDI website but are still feeling like we don't have a grasp of how to do this. Thus, the training I'm seeking would be a "how to" session for DDI Lifecycle or Codebook. 

To make the most of the speaker's time I'd also like to open this training up to all researchers at WestEd (not only members of the community of practice) as there may be some researchers not part of our group but would be interested in this so the speaker may also want to do a short intro to the "Why" and "Why" for DDI. ”

Attending: Jon, Chantal

1. Volunteer(s) to keep the Conference spreadsheet up to date?

   1. Jon to help

   2. Combine sources with Marketing

2. EDDI workshop

   1. Deadline Sept 2

   2. Alina Danciu will help organize

   3. Topic:

      1. Train the Trainers event discussed in TWG at large

         1. From Flavio: Perhaps have this event outside of EDDI?

         2. Jon: 2-day after the conference in-person, working on the materials as well

            1. Leaders? - bring to TWG

            2. Split into groups, discuss

            3. Look back to Dagstuhl - too broad?

            4. Slides in development? Topics to revisit?

      2. Discuss mappings? Or relation to GSIM - relates to focus on NSO

         1. Requests from other groups/standards? - CDI working on this

         2. Maybe hold as webinars? - to check in with Alicia (Jennifer to bring this up in next week’s TWG chairs meeting)

         3. Too soon for December

Attending: Kaia, Chantal, Flavio

Subgroup membership / inclusion on confluence list (TO, Requests)

I’m paring down the email list and meeting invites for these groups so I only include those who want to be.

1. Opportunities subgroup members:

   1. Identify relevant conferences and track submission deadlines

   2. Determine workshop/event content

   3. Write and submit proposals to the necessary organizations, or ask for volunteers from the TWG to do so

   4. Find people to lead said workshop/event

2. Requests subgroup members: 

   1. Determine how to best meet a requester’s needs

   2. When we need to organize a training, we’ll discuss it during one or more regular Training Opps meeting(s) 

      1. I’ll notify members as much in advance as possible when these discussions are to take place

      2. If we need to for any reason, we can schedule a separate meeting instead

Volunteer(s) to keep the Conference spreadsheet up to date?

1. To revisit next meeting

UN World Data Forum blog (https://unstats.un.org/unsd/undataforum/next/call-for-blogs.html )
Thematic areas: https://unstats.un.org/unsd/undataforum/programme/index.html

1. Deadline 30 November

2. Any volunteers to draft an email to the Training Working Group asking for writer(s)? Jennifer will write this

EDDI workshop

1. Deadline Sept 2

2. Alina Danciu will help organize

3. Discussed it being a Train the Trainers event

   1. Perhaps have this event outside of EDDI 

   2. DDI is huge 

   3. Discuss mappings? Or relation to GSIM - relates to focus on NSO

      1. Requests from other groups/standards? - CDI working on this

      2. Maybe hold as webinars? - check in with Alicia

      3. This coming EDDI might be too soon