June 2024

Owned by Romain Tailhurat
Last updated: Jul 17, 2024 by Hayley Mills
2 min read

4th of June, 3PM to 4PM CEST.

Zoom link

Proposed agenda:

  1. Tour de table and agenda validation – 10’

  2. Collaborative organisation – 20’

    1. Meeting frequency

    2. Tasks management

    3. Documentation

  3. Next tasks – 30’

    1. Design a survey to identify tools and experts (including non-directly DDI tools)

    2. Identify training topics

    3. Update the DDI website tool page, https://ddialliance.org/resources/tools?

    4. Prioritize the above and share the work

Notes

  1. Tour de table

    1. The proposed agenda is validated by the participants.

  2. Collaboration

    1. Frequency

      1. We agree on monthly short meetings, in order to check and assess work

      2. We choose on a recurring day: the second tuesday of the month, 3PM CEST

        1. So next meeting is 9th of July

    2. Task management

      1. We decide that work is mainly done in between meetings

        1. Dedicated meetings could be arrange if necessary

      2. For now, tracking tasks will be done via a simple page listing todos

        1. If necessary, Wendy could set up for us a Jira (task-focused)

    3. Documentation

      1. We’ll start with the Atlassian wiki for minutes and working documents. Other collaborative tools can be used when needed but we need to make sure that content is easily accessible (and centralise links in this wiki)

  3. Next tasks

    1. A survey will be made to gather tools and experts names; also needs and uses, even non DDI, would be probed.

      1. We could use the newsletter to disseminate first the idea of this survey

        Provide content for the next newsletter @Romain Tailhurat

      2. We will use Qualtrics for the questionnaire - Lucie could provide an access

      3. we could use other means of communication (the Xitter DDI Alliance account, the mailing list - Wendy to check with Jared

        1. More generally we agreed that the announcement and the questionnaire could re disseminate (Ami via Cessda Chanel, Rebecca in the US, etc.)

      4. A french version of the questionnaire will be produce

      5. We try to have the survey ready for next Q² meeting - F-Team: Lucas, Lucie, Romain, Thibaud

    2. Training material

      1. A field survey of what is already existing ; liaise with the Training group - Hayley

        Check existing training material @Hayley Mills

        1. Current materials

          1. Slide deck: https://doi.org/10.5281/zenodo.5180575

          2. Slide deck: https://doi.org/10.5281/zenodo.5180579 This will be updated to a newer version which was used in the most recent webinar.

          3. Webinar May 2024: Questions and Survey Instruments in DDI: Maximizing the Value of Your Metadata

          4. Webinar November 2021: EDDI Track 2, parallel session B: DDI Lifecycle tutorial

        2. There are no current plans to create more advanced training for questions/questionnaires.

    3. Tools page

      1. Content will be necessarily updated with the website upheaval - Wendy, Jon, will list what is coming

        @Wendy Thomas provide incoming updates to tools page