20240709 Scientific Board Meeting Minutes

Attendees:

Dan, Darren, Flavio, Hilde, Ingo, Wendy, Wolfgang

Apologies: 

Jared, Simon

Agenda:

1. Admin

• Content for July Newsletter DDI Community Newsletter, Summer 2024

• Report from EB/SB meeting 2024-07-01

  • Funding request allocation and reporting

    • All requested budgets were financed, but some not fully.

  • Statistical agencies campaign

    • Jon and Jared will organise a meeting to provide input to 

  • Marketing and responsibilities, campaigns

    • Needs to have enough interest from members to start the group. Jon and Jared will start activities. A stats agencies campaign meetiog will be held on July 23.

    • Flavio will be in contact with Arofan about activities related to the statistical community from the SB side.

  • EB requests a scientific landscape survey report by end of year from the SB

    • Request to look at developments and see if current DDI works are still relevant.

    • However, the purpose of report needs to be clear.

    • What would the methods be?

    • Where in the organisation should similar work sit?

    • This needs more clarity. SB chairs to follow up.

• Working group 2 year plans follow-up by SB contacts

  • See if plans are still being followed

  • Some reported to the membership meeting

  • We could ask for updates before EDDI, or even twice a year

  • 2-year planning docs, should be asked for by SB contacts

  • ask if WGs need assistance for a 2-year plan

2. Working group reporting - periodicity and template

• Reporting every 3 months.

• Darren will develop template.

• Discussion about right format for planning and reporting; use JIRA board

• Reporting should be done for easy integration of planned activities with those actually done

• Should be due in November, so we can summarize for EDDI.

3. Organising forthcoming SB meetings - rotate topics from the strategic plan pillars?

• SB agrees

4. Memorandum of understanding CESSDA - ideas

• CESSDA is open to more close cooperation with the DDI Alliance.

• Could be a political statement/memorandum of understanding.

• CODATA/CESSDA already signed a memorandum of understanding, see News - CESSDA ERIC and CODATA Unite Forces to Propel Interdisciplinary Research and Data Advancement

• CESSDA members mostly use DDI-L/DDI-C currently.

• Could be done in similar way with other large user groups, e.g., world bank, Canadian libraries, statistical agencies etc

• So that collaboration is more based on institutions, rather than on persons.

• The SB is happy for Hilde and Darren to move forward with this..

• To follow up at the SB meeting in September meeting, and further with the EB.

5. Glossary group congratulation and way forward. Link to new glossaryhttps://ddialliance.org/learn/glossary

• Thanks to the group for the great and efficient work.

• What’s next for the glossary group

• Maintenance; watch the issue tracker; see if immediate changes are needed. TC supports this. 

• WG can continue - maintenance can be done by the group - or end, and TC will take this on.

• Individual participants could be asked to join the CV group or other groups that need more people.

• Wendy proposes to inform the group that they can decide: if some of them want to continue, they should monitor the issues. If they dissolve, TC will take this automatically. Agreed.

6. AOB

• Meeting in August will be canceled

• Wolfgang asks if switching WG assignment would make sense because he usually cannot attend the SDTL meetings - attending is optional, just keeping track on current work as an overview matters, so no change.

• Wolfgang, Hilde and Darren will discuss EDDI contributions from the SB side.