20250311 Scientific Board Meeting Minutes

1.1 IASSIST in person community meeting cancelled

1.1.1 As there will be two virtual annual DDI meetings in May/early June (the annual meeting of the Scientific Community and the meeting of Members) we decided that a third community meeting in connection with IASSIST would be too much.

1.1.2 Wolfgang will inform the IASSIST organisers.

1.2 New EB member - Bonnie Wolff-Boenish

Bonnie Wolff-Boenisch has been elected as a member of the DDI-Alliance Executive Board. See related CESSDA news here. Congratulations and welcome as EB member from us on the SB!

1.3 SB and EB election procedures 

1.3.1 Jared will distribute a call for candidates for both the SB and the EB on 10 March, which will run through 11 April.

1.3.2 Jared will reach out to current board members whose terms are ending in 2025 to ask if they wish to run for re-election.

1.3.3 Elections will open on 14 April and close on 2 May (3 weeks duration).

1.3.4 New board members will not be active until 1 July.  This means the current boards will remain in place through the annual meetings and throughout June.

2.1 Dan G’s ISO certification report for DDI is ready for review.

2.2 SB members were encouraged to review the current draft. 

2.3 It was agreed for TC to start a review process for the document.

2.4 Type of review

2.4.1 There was a discussion whether the deliverable should be considered a product or an official technical document? (See point 3 at https://zenodo.org/records/7765072 ). 

2.4.2 This will be addressed in the TC who will discuss review recommendations with the SB.

2.4.3 Wendy to follow up with Dan G., TC and SB.

2.5 Review process and timeline

2.5.1 The review needs to be completed and communicated to Dan G. well in advance of May 22nd when he will present the draft at the ISO TC46/SC4 Plenary in Delft.

3.1 WG plans

3.1.1 Most WGs have provided a two year plan.

3.1.2 Currently missing WG plans: CDI (WG to follow up), XKOS (Dan S to follow up with Insee), Questions and Questionnaires WG (Ingo to follow up. Wendy who is a member of the group will help).

3.2 WG reporting - it was agreed to use the WG plan spreadsheet for the reporting as well.

3.2.1 Hilde to add columns to the plan spreadsheet and to follow up with the WGs.

3.3 Ideas for presentations for the Annual Meeting of the Scientific Community

-SB reporting

-TC (Codebook WG pri. 1, Lifecycle WG pri. 2, infra unified google space)

-Ideas for WGs to be asked to report - Training, CDI, Q&Q, Developers focus on Hackathon and results, Qualitative

-Other relevant topics: W3C, ISO certification, the UNECE collaboration.

3.4 Collect community feedback in advance

3.4.1 We will send out an email to the community in advance to ask for feedback.  

3.4.2 Hilde to follow up on this before Easter.

4.1 Operationalisation of the Scientific Work Plan into concrete tasks.

4.2 Work started at the physical meeting in Chur.

4.3 Darren to follow up on this and will distribute a draft for discussion by the SB.